ACP Art Exhibition and Competition Policies and Procedures
Submission Deadline: February 28, 2015
1. APPLICATION PROCESS
Complete and return signed copies of Art Exhibit Application, Art Exhibition and Competition Polices & Procedures, and,
Waiver of Release/Liability to governance@acponline.org by the Submission Deadline. All three documents must be
returned
before the artwork can be considered for exhibition and competition.
2. IMPORTANT DATES
Submission deadline is February 28, 2015
Competing Artists and their acceptance status will be notified via email no later than March 1, 2015. Accepted Art will be
posted at www.acponline.org or www.im2015.acponline.org
on or before March 1, 2015.
3. ELIGIBILITY
The competition is open to all members of the ACP from Student Members through Masters.
All forms of drawing, painting, photography, printmaking, decorative arts, and sculpture, as well as literary submissions (“Art”)
are eligible.
4. EXHIBITION AWARDS
First prize: Free registration to Internal Medicine 2016 (to be held May 5-7, 2016 in Washington, DC)
Second prize: $250 ACP gift certificate
Third prize: $100 ACP gift certificate
5. SIZE RESTRICTIONS
Wall mounted Art must not be taller than 30" nor wider than 24" (inclusive of frame) and must be pre-mounted.
Sculptural art must be hand-carried by artist through a standard height, 36"wide entry door without the use of dollies or
mechanical equipment and may not exceed 20 lbs.
Please note that due to space constraints, oversized works may not be considered.
6. MOUNTING
It is the exclusive responsibility of the Artist to install appropriate hooks, picture wire, brackets, etc. on to the artwork itself, that
will hold the weight of each piece (wall mount and pedestal if necessary).
All artwork must be hung by ACP’s General Service Contractor. The General Service Contractor will provide wall hooks or
finishing nails based on the weight of the artwork. It is at the discretion of the General Service Contractor to determine if artwork
is mounted correctly and can be displayed.
7. DISPLAYING
ACP has the absolute right, in its sole discretion to place, remove, or to relocate Art within the Exhibition Competition floor.
ACP acknowledges, however, that it will attempt to inform Artist of any such removal of Art from the Exhibition floor.
8. DELIVERY AND PICK UP OF ARTWORK
It is the responsibility of each Artist to hand carry the Artwork to and from the location noted below during the times listed..
Artist is responsible for their own Art.
Art Delivery/Pick Up Location, Boston Convention and Exhibition Center (BCEC), Executive Office, Boardroom Suite 201 & 202
Art is received
Art is Picked up
Wed, April 29, 2015 (preferred)
1:00 p.m. – 5:00 p.m.
Saturday, May 2, 2015
3:30 p.m. – 7:30 p.m.
Thurs, April 30, 2015
7:00 a.m. – 11:00 a.m.
It is the responsibility of the Artist to provide the appropriate boxes, crates, and packing material to transport the artwork to and
from the Delivery/Pick Up Location. ACP staff cannot assist in packing/unpacking or preparing the artwork for transport.
No Art will be stored at the conclusion of the exhibition and competition. ACP assumes no responsibility for left Art.
9. COMPETITION SCHEDULE
Thursday
April 30, 2015 10:00 a.m.-4:30 p.m. Competition Judging/Exhibit Hall Floor
Friday
May 1, 2015 10:00 a.m.-4:30 p.m. Competition Judging/Exhibit Hall Floor
Saturday
May 2, 2015 10:00 a.m.-2:30 p.m. Announcement of Winners Onsite/Exhibit Hall Floor.
After 3:30 p.m., art may be picked up at Art Deliver/Pick Up
I have received a copy of the Art Exhibit Policies and Procedures and agree to comply with each specification.
Submit completed form to governance@acponline.org
_____________________________________ ________________________
Signature of Artist Date
ACP Art Exhibition and Competition Application
Submission Deadline: February 28, 2015
The Council of Resident/Fellow Members (CRFM) Art Exhibition and Competition is an adjudicated art competition. All submissions
will undergo a preliminary screening (high quality photos of the artwork will be sufficient) conducted by the CRFM. The selected
submissions from each category* will be displayed in the Boston Convention and Exhibition Center (BCEC) exhibit hall during Internal
Medicine 2015. Selected participants are expected to attend Internal Medicine 2015 to be held from April 30 – May 2, 2015.
Submit completed form with high resolution photo of artwork to governance@acponline.org
Name:
ACP #:
Address:
City, State, Zip, Country:
Email:
Phone:
Title of Submission:
Submission Category
*:
Submission Medium:
Dimensions (W) x (H) x (D):
Special Installation Instructions:
Brief Description of Submission:
*Submission Categories: Drawing, Painting, Photography, Printmaking, Decorative Arts, Sculpture, Literary.
Terms and Conditions
Artist must initial their agreement to comply with each of the following:
Initial
I agree to the above listed terms and conditions.
____________________________________ _______________________________
Signature Date
____________________________________
Print Name
FOR BOR & GOVERNANCE ACTIVITIES STAFF USE ONLY
I have reviewed this application and affirm the following:
I have received the following original signed documents:
Art Exhibit Policies & Procedures
Art Exhibit Application
Waiver/Release of Liability
____________________________________ _______________________
(Name), (title) Date
ACP Art Exhibition and Competition Waiver
ARTIST WAIVER RELEASE AND INDEMNITY AGREEMENT
IN CONSIDERATION OF being permitted to voluntarily participate in the ACP Art Exhibition and Competition, the
undersigned, on behalf of myself, my heirs, executors, administrators and assigns, (please print) _________________________
hereby:
1. Understands and accepts the invitation to participate voluntarily in the ACP Art Exhibition and Competition in which the
American College of Physicians, Inc. (“ACP”) may select my art submission property, including, without limitation, any art or
other items on display (collectively to be known as the “Art”) for display and competition as part of the ACP Art Exhibition
and Competition. I also understand and accept that if my Art is selected, it will be submitted and displayed at my own risk.
2. Acknowledges that I agree to abide by all rules and regulations explained in the ACP Art Exhibition and Competition
Policies and Procedures, Application and this Waiver.
3. Acknowledges that my Art may be damaged, lost or stolen during the art exhibition and competition or during the unpacking,
packing or transportation of and I acknowledge and understand the risk involved by allowing such Art to be displayed by ACP
at the Boston Convention and Exhibition Center (BCEC), 415 Summer St, Boston, MA 02210.
4. Understands and acknowledges that ACP does not carry or maintain insurance coverage for the undersigned or the accepted
Art and therefore the undersigned agrees to assume responsibility for any such insurance coverage; if so elected. Any acquired
insurance should cover the Art during its transportation to and from the Exhibition and while it is being handled and displayed
by ACP staff and/or its agents at the Boston Convention and Exhibition Center (BCEC).
5. Understands and accepts that ACP is not responsible for the reimbursement or replacement of my Art should it be lost, stolen,
damaged, or left beyond the last scheduled pick up time and date.
6. Agrees to defend, indemnify, hold harmless, and release and forever discharge the American College of Physicians, Inc. (ACP)
and Freeman Decorating Services, Inc., their affiliates, subsidiaries, members, officers, directors, shareholders, employees,
representatives and agents; and the Boston Convention and Exhibition Center (BCEC) (collectively the “Releases”) of and
from all liability, claims, demands, damages, costs, expenses, actions and cause of actions (collectively the “Claims”) in
respect of loss or damage to my Art however caused, arising by reason of my participation in the ACP Art Exhibition and
Competition held at the Boston Convention and Exhibition Center (BCEC).
7. I hereby represent and warrant that I have read the ACP Art Exhibition and Competition Application, Policies and
Procedures and this Artist Waiver Form in its entirety and fully understand its contents.
I will retain a copy of the Application, Procedures and Policy, and this Waiver for my records after I have signed it.
I HEREBY ACKNOWLEDGE READING, UNDERSTANDING AND AGREEING WITH THE FOREGOING.
Signed this _____ day of _____________, 2015
Participant Signature ________________________
Sign Name
________________________
Print Name
Submit completed form to governance@acponline.org