How To Guide
SAP Business One 9.0
Document Version: 1.0 – 2014-01-15
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How to Work with Blanket Agreements
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How to Work with Blanket Agreements
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How to Work with Blanket Agreements
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Version
Date
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1.0
2014-01-15
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How to Work with Blanket Agreements
Table of Contents
Table of Contents
Introduction ................................................................................................................................................................. 5
Managing Blanket Agreements................................................................................................................................. 6
Blanket Agreement Fields .................................................................................................................................................... 6
Managing Series for Blanket Agreements ........................................................................................................................ 17
Adding New Blanket Agreements ..................................................................................................................................... 18
Approving Blanket Agreements ........................................................................................................................................20
Copying Blanket Agreements to Marketing Documents ................................................................................................20
Changing Blanket Agreements ......................................................................................................................................... 21
Duplicating Blanket Agreements ...................................................................................................................................... 22
Terminating Blanket Agreements ..................................................................................................................................... 22
Canceling Blanket Agreements ......................................................................................................................................... 22
Other Functionalities .......................................................................................................................................................... 23
Adding Blanket Agreements to a Document's Journal Entry ............................................................................ 24
Allowing Multiple Blanket Agreements for the Same BP and the Same Period .............................................. 27
Purchasing Goods Related to a Blanket Agreement ............................................................................................29
Selling Goods Related to a Blanket Agreement ................................................................................................... 33
Related Modules ....................................................................................................................................................... 37
Recurring Transactions ...................................................................................................................................................... 37
Cash Flow ............................................................................................................................................................................ 38
MRP Module ........................................................................................................................................................................ 41
Displaying Available Blanket Agreements and Fulfillment Status ................................................................... 43
Localization Features .............................................................................................................................................. 45
Year Transfer - Israel and The Netherlands ..................................................................................................................... 45
Appendix 1 - Updating Blanket Agreements ........................................................................................................ 46
Appendix 2 - Rules for Linking Blanket Agreements ........................................................................................... 47
Database Tables Reference .................................................................................................................................... 49
How to Work with Blanket Agreements
Introduction
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Introduction
Blanket agreements are long-term contracts between a purchasing organization and a vendor, or a sales
organization and a customer, for the supply of items or provision of services over a period of time based on
predefined terms and conditions. Blanket agreements can be used as a basis for expected revenue forecasts,
quantity reservation, and for Material Requirements Planning (MRP).
SAP Business One provides the following two methods for managing blanket agreements:
Items method - agreement to sell or purchase specific items within a predefined time frame. This method lets
you define a planned item quantity and a price for the item that will be valid when the blanket agreement is
linked to marketing documents.
Monetary method - agreement to sell or purchase goods at a predefined amount and within a predefined
time frame. This method lets you define a planned amount and a discount to be applied on the price from the
BP's pricelist when the blanket agreement is linked to marketing documents.
Each of the two methods mentioned above lets you choose one of the following provided blanket agreement
types:
General - blanket agreements are used to track fulfillment of terms to obtain a special bonus at year end, for
example, for selling or purchasing a certain quantity of an item or for achieving a defined turnover. They are
also used to determine a delivery schedule, for example, by defining the intervals at which a specific quantity
of goods should be delivered.
Specific - blanket agreements are used to track fulfillment of terms to obtain a special discount for the
individual sales or purchasing transaction. They are also used to determine a delivery schedule, for example,
by defining the intervals at which a specific quantity of goods should be delivered.
If a valid blanket agreement exists with a customer or vendor, SAP Business One automatically links sales and
purchasing documents to the blanket agreement. This way the prices or the discount agreed upon with the
business partners can be copied directly into the sales and purchasing documents. You can also choose to
remove the link and create a sales or purchasing document that is not governed by a blanket agreement.
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How to Work with Blanket Agreements
Managing Blanket Agreements
Managing Blanket Agreements
You can add new blanket agreements according to your agreements with your suppliers/customers. You must
approve any new blanket agreement before it can be used in SAP Business One. You can also update an existing
blanket agreement, as long as its status is not Approved, Terminated, or Cancelled.
Blanket Agreement Fields
The Blanket Agreement window lets you define and manage blanket agreements. To access the window, from the
SAP Business One Main Menu, choose Sales - A/R → Sales Blanket Agreement or Purchasing - A/P → Purchase
Blanket Agreement.
Header Area
Use the header area to specify or view general information relevant to all items in the agreement:
Field
User Action/Description
BP Code
Specify the code of the business partner with whom you have made the agreement
(mandatory field).
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Managing Blanket Agreements
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Field
User Action/Description
BP Name
The default BP name is displayed.
Contact Person
The BP's default contact person is displayed. From the dropdown list, you can choose
any other contact person of the current BP.
Telephone No.
The BP's default contact person’s telephone number, which is taken from the Tel 1 field
on the Contact Person tab in the Business Partner Master Data window. If no value is set
in this field, the BP's telephone number, defined on the General tab, is used.
E-Mail
The BP's default contact person’s e-mail address, which is taken from the
E-Mail field on the Contact Person tab in the Business Partner Master Data window. If no
value is set in this field, the BP's e-mail address, defined on the General tab, is used.
Description
Enter a descriptive text for the agreement, if required.
No.
Automatically assigned sequential number of the agreement according to the selected
series in the next field. The default series is automatically selected, but you can choose
other series. For more information about defining series, see Managing Series for
Blanket Agreements below.
Agreement Method
The way that you choose to manage this agreement:
Items Method - The agreement is based on a commitment to sell/purchase specific
items within a predefined time frame (default value).
Monetary Method - The agreement is based on a commitment to sell/purchase
goods at a predefined amount and within a predefined time frame.
Start Date
Specify the date on which the agreement becomes effective (mandatory field). The
default date is the date on which the agreement is created.
End Date
Specify the date until which the agreement is effective (mandatory field). The default
date is blank.
Termination Date
Date on which the blanket agreement ceases to be effective, if the agreement is
terminated before the actual end date.
Note
When you enter a date in this field, the agreement status changes to
Terminated.
Signing Date
Specify the date on which the agreement was signed (mandatory field). The default date
is the start date of the agreement.
Note
The signing date can be set to a date earlier than the start date but cannot be
set to a date later than the end date.
Note
The signing date must be valid for the selected blanket agreement series in case
the series is related to a specific period indicator.
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How to Work with Blanket Agreements
Managing Blanket Agreements
General Tab
Use the General tab to specify or view the general terms of the agreement.
Specify the following information:
Field
User Action/Description
Agreement Type
The kind of agreement you have made with your business partner:
General
Used if the terms of the agreement aim at achieving a certain number of items
or turnover with the business partner and thus obtaining a special bonus after
the agreement is fulfilled.
Specific
Used if a special discount is to be given for each business transaction related to
the agreement, or if a certain delivery plan has been agreed upon, for example,
the sale or purchase of a certain quantity or value of items at regular intervals.
Payment Terms
Select payment terms for the blanket agreement. By default, the field is empty.
Note
This field is available only when the setting Block Multiple Blanket
Agreement for Same AP/AR Document is selected. For more information
about this setting and about the Payment Terms field, see Adding Blanket
Agreement to Document's Journal Entry below.
Ignore Prices/Discount(*)
Specified in Blanket
Agreement
(*Prices- for Items Method
Discount- for Monetary
Method)
When the blanket agreement is of type General, the checkbox is selected and
disabled. It means that when you relate the blanket agreement to sales or
purchasing documents, the price list or special prices that may have been defined
for the business partner take precedence in sales and purchasing documents over
the price/discount you specify in the blanket agreement.
When the blanket agreement is of type Specific, the checkbox is deselected and
disabled. It means that when you relate the blanket agreement to sales or
purchasing documents, the prices/discount specified in the blanket agreement
take precedence in sales and purchasing documents over other prices you define.
How to Work with Blanket Agreements
Managing Blanket Agreements
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Field
User Action/Description
Settlement Probability %
Specify a percentage value to indicate how probable it is that the business partner
will pay for the goods.
Status
Select the status of the blanket agreement.
Approved
You can create sales or purchasing documents associated with the blanket
agreement.
On Hold
The blanket agreement is set to inactive, and you cannot create sales or
purchasing documents associated with the blanket agreement.
Draft
The blanket agreement is not approved, and you cannot create sales or
purchasing documents associated with the blanket agreement.
Terminated
The blanket agreement is concluded. Once you set a blanket agreement as
terminated, regardless of the termination date you define, SAP Business One
considers this blanket agreement as ended, and you can no longer create sales
or purchasing documents associated with the blanket agreement.
The default value in this field is Draft.
Note
Status Draft can be changed to Approved.
Status Approved can be changed to On Hold or Terminated.
Status On Hold can be changed to Approved or Terminated.
Price List
Select a price list for the blanket agreement. By default, the price list assigned to
the business partner on the Payment Terms tab in Business Partners → Business
Partners Master Data is selected.
Note
This field is available only when the agreement method is Monetary.
When the agreement type is Specific, and the blanket agreement is associated to a
document row, the price from the selected price list in this field is taken to the
document's row.
In addition, the discount defined in the blanket agreement is applied to the price
from the selected price list.
Note
When the agreement type is General, the price list is ignored.
Owner
Name of the user who is responsible for the blanket agreement. .
Renewal
Enables you to set a reminder for renewing a blanket agreement before it expires.
Reminder
The number of days, weeks, or months for the alert to appear prior to the
termination of the blanket agreement. You can specify a value in this field only after
you select the Renewal checkbox.
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How to Work with Blanket Agreements
Managing Blanket Agreements
Field
User Action/Description
Remarks
Enter comments about the general terms of the agreement, if required.
Details Tab
Use the Details tab to specify or view the items that can be purchased or sold within the terms of the blanket
agreement, or in the case of a monetary agreement, the amount and the discount that are defined for the
agreement.
For an Items Method agreement, specify the following information:
Field
User Action/Description
Item No.
Number of the item that is covered by the blanket agreement (mandatory field).
Item Description
Item description, as maintained in the item master data.
Item Group
Item group, as maintained in the item master data.
Planned Quantity
Total quantity of items that are supposed to be sold or bought within the terms of
the blanket agreement (mandatory field).
The value in this field must be greater than zero.
Unit Price
Price of the item that you agreed upon with the business partner.
Cumulative Quantity
The number of those items that are included in sales or purchasing transactions
associated with the blanket agreement. This value is filled in by the system.
Cumulative Amount
Cumulative Amount (LC)
Cumulative Amount (FC)
The monetary value of those items which are included in sales or purchasing
transactions associated with the blanket agreement. This value is filled in by the
system.
When BP currency is foreign, the local currency amount is converted according to
the rate in effect in the exchange rate table on the start date of the blanket
agreement.
Open Quantity
The number of items associated with the blanket agreement that are not yet
included in sales or purchasing transactions, that is, the planned quantity minus
the cumulative quantity. This value is filled in by the system.
Open Amount (LC)
Open Amount (FC)
The monetary value of the open quantity, that is, of the items associated with the
blanket agreement that are not yet included in sales or purchasing transactions.
How to Work with Blanket Agreements
Managing Blanket Agreements
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Field
User Action/Description
This value is filled in by the system.
When BP currency is foreign, the local currency amount is converted by the rate in
effect in the exchange rate table on the start date of the blanket agreement.
Free Text
Specify free text for the item, if required. By default, the text is copied to the row
details of the current item.
UoM
Unit of Measurement – Type of unit by which the inventory is managed, as defined
in the item master data. You can change this value at any time.
Portion of Returns %
Specify a percentage value for the probability that the goods will be returned by the
business partner.
End of Warranty
Specify the date on which the goods warranty expires.
Note
This field is not related to any warranties you may have defined in the
Service module of SAP Business One.
Item Row Status
Indicates whether the item row is open and active, or closed. Default value is Open;
after closing the row it is set to Closed. For more information about this
functionality, see Closing Rows below.
For a Monetary Method agreement, specify the following information:
Field
User Action/Description
Planned Amount (LC)
Planned Amount (FC)
The amount that is supposed to be sold or bought within the terms of the blanket
agreement (mandatory field).
The value in this field must be greater than zero.
When BP currency is foreign, the local currency amount is converted according to
the rate in effect in the exchange rate table on the start date of the blanket
agreement. If no start date is set, the exchange rate is taken from the system date.
Line Discount
The discount rate for the agreement amount that you agreed upon with the business
partner.
Note
When the agreement type is Specific, this discount is applied on the prices
from the BP's price list as defined in the BP master data. This discount is
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Managing Blanket Agreements
Field
User Action/Description
moved to the discount column when you generate a marketing document for
the agreement's BP.
Cumulative Amount (LC)
Cumulative Amount (FC)
The total amounts which are included in sales or purchasing transactions associated
with the blanket agreement. This value is filled in by the system.
When BP currency is foreign, the local currency amount is converted according to
the rate in effect in the exchange rate table on the start date of the blanket
agreement.
Open Amount (LC)
Open Amount (FC)
The amount out of the planned amount that is not yet included in sales or purchasing
transactions. This value is filled in by the system.
When BP currency is foreign, the local currency amount is converted by the rate in
effect in the exchange rate table on the start date of the blanket agreement.
Free Text
Specify free text for the row, if required.
Portion of Returns %
Specify a percentage value for the probability that the goods will be returned by the
business partner.
End of Warranty
Specify the date on which the goods warranty expires.
Note
This field is not related to any warranties you may have defined in the
Service module of SAP Business One.
Whether the blanket agreement type is Specific or General, you can specify details of a delivery plan for an item or
for a specific amount, for example, the intervals at which an item should be delivered. On the Details tab, double-
click a specific row or right-click and choose Details. The Row Details - Blanket Agreement window appears.
Specify the following information:
Field
User Action/Description
Frequency
Item/amount release period, for example, daily, weekly, monthly, or one-time.
Daily: The quantity/amount is divided by the number of days within the period you
define for the item/amount line.
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Managing Blanket Agreements
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Field
User Action/Description
Weekly: The quantity/amount is divided by the number of weeks within the period,
starting with the From date and with the end of the last week falling closest to or
on the To date. If the period is less than a week, the total quantity/amount is
assigned to the From date.
Monthly, Quarterly, Semi-Annually, and Annually follow the same principle as
Weekly.
One Time: This represents a single instance, so the whole quantity/amount relates
to the From date only.
From
Start date of the release plan, that is, the date on which release against the blanket
agreement starts. This date cannot be earlier than the start date of the blanket
agreement.
To
End date of the release plan, that is, the date until which release against the blanket
agreement takes place. This date cannot be later than the end date of the blanket
agreement.
Release
Enter information related to a specific release against the blanket agreement, for
example, release date and remarks.
Quantity/Planned
Amount (*)
(*Quantity - for Items
Method
Planned Amount - for
Monetary Method)
Number of items/amount to be released during the release period. The total number
of this column must be lower than or equal to the Planned Quantity/Planned Amount
on the Blanket Agreement Details tab.
Warehouse
(Only for Items
Method)
Warehouse from which the goods should be released.
Default value is the default item's warehouse.
Free Text
Specify free text, if required.
Consume Forecast
(Only for Items
Method)
To the item in blanket agreements to consume forecast, select the checkbox.
When the checkbox in this column is selected, in the MRP run, the application
subtracts the item's open quantities in blanket agreements (of type Specific) from the
forecasted quantities.
Note
To consume forecast using blanket agreements, you must also select the
Consume Forecast checkbox in General Settings → Inventory tab.
The default value is taken from the Consume Forecast setting in General Settings →
Inventory tab. For purchase blanket agreements with vendors, it is always set to No.
Activity
To record an activity, such as a phone call or meeting, associated with the blanket
agreement, click the yellow arrow and specify the required information.
The BP Code, Name, and Contact Person from the agreement are copied to the activity
and the activity type is Phone Call by default.
Note
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Managing Blanket Agreements
Field
User Action/Description
You can also link the Blanket Agreement document in the Activity form itself
on the Linked Document tab.
Note
It is possible to add, update, and delete/close any item's line only when the blanket agreement status is
Draft or On Hold. Under the status On Hold, it is possible to update only rows that have no linked
documents.
Closing Rows
When a blanket agreement is defined as Items Method and its status is On Hold, it is possible to close certain rows,
if required. This functionality can be used, for example, when a mistake was made in the item details and the
agreement is already approved, or when the quantity of a specific item is not going to be fulfilled after documents
were already linked to this item in the blanket agreement. This way, you can avoid having to cancel an entire
agreement.
To close a row, go to an On Hold blanket agreement → Items tab. Choose the relevant row, right-click the row
number, select Close Row. Alternatively, from the menu bar, choose Data → Close Row.
Note
o After closing a row, it is possible to add the same item to the same blanket agreement or add it to a
different blanket agreement with the same period.
o New documents cannot be linked to closed rows (automatically or manually), whereas existing linked
documents remain on the Documents tab.
o Open Quantity and Open Amount values of closed rows are set to zero, whereas Planned Quantity,
Cumulative Quantity, and Cumulative Amount values remain the same as they were before closing the
row and will be considered when calculating totals.
o Line details of closed rows are not considered when running Cash Flow and MRP. For more
information about those related modules see Cash Flow and MRP below.
Documents Tab
Use the Documents tab to view the document lines associated with the blanket agreement.
View the following information about existing documents associated with the blanket agreement:
Field
User Action/Description
Document Type
Type of the document that was created and associated with the blanket
agreement, for example, a sales order or A/P invoice.
How to Work with Blanket Agreements
Managing Blanket Agreements
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Field
User Action/Description
Document No.
Number of the document that was created and associated with the blanket
agreement.
Posting Date
Posting date of the document that was created and associated with the blanket
agreement.
Item No.
Item code from the document line that is associated with the blanket agreement.
It remains empty in the case of a Service document type.
Item Description
Item description from the document line that is associated with the blanket
agreement.
Row No.
Number of the row in the document that is associated with the blanket
agreement.
Unit Price
Price of the item used in the sales or purchasing document.
Quantity
Quantity of the item used in the sales or purchasing document.
Discount
Discount from the document line that is associated with the blanket agreement.
UoM
Unit of measurement of the item used in the sales or purchasing document.
Document Row Status
The status of the document row that is associated with the blanket agreement.
Note
By default, documents are displayed according to the document date, with the oldest one displayed at the
bottom and then in ascending sequence according to document number. You can change the display
order by using the sort function or the filter function located in the upper icons bar.
Attachments Tab
Use the Attachments tab to manage files used in the blanket agreement.
Field
User Action/Description
Path
Displays the path of the attached file.
File Name
Displays the name of the attached file.
File Extension
Displays the extension of the attached file.
File Size
Displays the size of the attached file.
Attachment Date
Displays the date on which the file was attached.
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Managing Blanket Agreements
Field
User Action/Description
Attached By
Displays the user who attached the file.
To attach a file to the blanket agreement, choose Browse.
To open an attached file, select the file and choose Display.
To remove an attached file from the attachments table, select the file and choose Delete.
Recurring Transactions Tab
Use the Recurring Transactions tab to link recurring transactions templates to the blanket agreement and to view
linked recurring transactions that were executed or are waiting to be executed.
Specify the following information:
Field
User Action/Description
Template
To link a recurring transactions template, enter the template code or choose from
list.
Note
Only templates defined for the same BP as the one in the blanket
agreement appear in the list.
Type
Displays the type of the selected recurring transactions template.
Note
You can link more than one recurring transactions template to the same blanket agreement.
To view and track the transactions of any template, select the checkbox to the left of the specific template code.
Then the transactions are displayed in the Recurring Transaction table with the following details:
Field
User Action/Description
Template
Displays the recurring transactions template code.
Instance
Displays the instance number of the recurring transaction.
Status
Displays the instance status, whether it has already been executed or not.
Date
Displays the date for which the recurring transaction is set.
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Managing Blanket Agreements
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Field
User Action/Description
Doc, Total
Displays the total of the document created in the recurring transaction.
Note
Executed recurring transactions cannot be removed from the blanket agreement.
Managing Series for Blanket Agreements
You can define different series for customers' blanket agreements separately from vendors' blanket agreements,
in the same way you define series for all other documents.
Procedure
1. From the SAP Business One Main Menu choose Administration → System Initialization → Document
Numbering.
The Document Numbering - Setup window appears.
2. Double-click the Blanket Agreement - Customer row or the Blanket Agreement - Vendor row for which you
want to add new series or update existing ones.
The Series - Blanket Agreements - Customer/Vendor - Setup window appears.
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How to Work with Blanket Agreements
Managing Blanket Agreements
3. You can set the different attributes for the primary series. To add new series, right-click the row number and
choose Add Row.
Note
The rules for adding and updating series for blanket agreements are the same rules as for all other
marketing document series. For more information, see the online help for SAP Business One.
Adding New Blanket Agreements
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement or Purchasing A/P →
Purchase Blanket Agreement. The Sales/Purchase Blanket Agreement window appears in Find mode.
Switch to Add mode.
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Managing Blanket Agreements
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2. In the header area, specify the following:
o Business partner code or name
o Agreement method: Items or Monetary
o Start date of the agreement
o End date of the agreement
3. Optional: In the Description field, enter a short description of the blanket agreement.
4. On the General tab, select the agreement type General or Specific and do the following:
1. Specify the status of the agreement.
Note
You can create sales and purchasing documents associated with a blanket agreement only if the blanket
agreement has the status Approved.
Note
To be able to set the blanket agreement status you must have the appropriate authorizations. For more
information about the authorizations required, see the document How to Define Authorizations, which
you can download from the documentation area of SAP Business One Customer Portal at
http://service.sap.com/smb/sbocustomer/documentation.
2. To receive a reminder before the blanket agreement expires, select the Renewal checkbox.
For more information about the individual fields on this tab, see Blanket Agreement Fields, above.
5. On the Details tab, specify the items, prices, and quantities governed by the agreement, or in the case of a
monetary agreement, specify the planned amount and the discount.
For more information, see Blanket Agreement Fields, above.
Note
For the same period of time, for each business partner and a certain item, only one approved blanket
agreement is allowed to exist. As well, an approved Monetary agreement cannot exist if an approved
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Managing Blanket Agreements
Items agreement already exists for the same period of time and the same business partner, and vice
versa.
6. To enter detailed information, such as the intervals at which items should be released against the blanket
agreement, double-click the item line.
1. In the Row Details - Blanket Agreement window that appears, enter the following mandatory information:
o Frequency
o From and To dates
o Quantity/Planned Amount
o Consume Forecast
2. Choose Update and OK.
For more information, see Blanket Agreement Fields, above.
7. To attach the signed agreement document to the blanket agreement in SAP Business One, on the
Attachments tab, choose the Browse button to navigate to and append the file.
8. To save the blanket agreement, choose Add.
Approving Blanket Agreements
To be able to buy or sell items according to a blanket agreement, the agreement first must be approved.
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement or Purchasing A/P →
Purchase Blanket Agreement.
2. Open the relevant blanket agreement in Find mode.
3. Set the status of the blanket agreement to Approved and choose Update.
4. To exit the blanket agreement, choose OK or Cancel.
Copying Blanket Agreements to Marketing Documents
You can copy blanket agreements to and from marketing documents.
Note
The copy action lets you save time reentering the items in the marketing document. It does not have any
other impact, neither on the blanket agreement nor on the marketing document.
Copy To Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement or Purchasing A/P →
Purchase Blanket Agreement.
2. Open the relevant blanket agreement in Find mode.
3. Choose the Copy To button, and from the dropdown list, select the relevant document.
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Managing Blanket Agreements
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Note
To copy the blanket agreement to marketing documents, it must be of Items Method and its status must
be Approved.
The blanket agreement date range must be valid for the system date since, by default, this is the date set
for the marketing document.
Results
The business partner details and the details of the items are copied from the blanket agreement to the selected
target document.
The payment terms selected in the blanket agreement are copied to the marketing document, replacing the
default payment terms of the business partner.
Copy From Procedure
1. From the SAP Business One Main Menu, choose any sales or purchase marketing document.
2. Enter a business partner.
3. Choose the Copy From button and from the dropdown list, select Blanket Agreement.
Note
In an A/P invoice document, first enter the posting date, then select Copy From and choose a blanket
agreement.
4. In the List of Blanket Agreements window, select the relevant blanket agreement and choose the Choose
button.
Note
The List of Blanket Agreements window displays all approved blanket agreements for the specific
business partner that are valid for the document's posting date.
5. In the Draw Document Wizard window, you can choose whether to draw all data to the marketing document or
to customize the data first.
Results
All rows of open items from the blanket agreement are copied to the marketing document.
Changing Blanket Agreements
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement or Purchasing A/P →
Purchase Blanket Agreement.
2. Open the relevant blanket agreement in Find mode.
3. Modify the necessary fields and choose Update.
4. To exit the blanket agreement, choose OK or Cancel.
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How to Work with Blanket Agreements
Managing Blanket Agreements
Note
Blanket agreements with the status Terminated or those that were canceled cannot be updated at all.
Blanket agreements with the status Approved or On Hold can be updated only in certain fields.
For a detailed list of those fields, see Updating Blanket Agreements, below.
Duplicating Blanket Agreements
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement or Purchasing A/P →
Purchase Blanket Agreement.
2. Open the relevant blanket agreement in Find mode.
3. Right-click in the agreement and from the dropdown list, select Duplicate. Alternatively, from the menu bar,
choose Data → Duplicate.
The agreement status changes to Draft.
4. Change details as required.
5. To add the new blanket agreement, choose Add.
Terminating Blanket Agreements
It is possible to terminate a blanket agreement before it has reached its end date.
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement - Customer or
Purchasing A/P → Purchase Blanket Agreement.
2. Open the relevant blanket agreement in Find mode.
3. In the Termination Date field of the header area, specify the date on which the agreement ceases to be
effective and choose Update.
The agreement status changes to Terminated and no additional sales or purchase documents can be
associated with this agreement.
4. To save the changes, choose Update.
5. To exit the blanket agreement, choose OK or Cancel.
Canceling Blanket Agreements
Procedure
1. From the SAP Business One Main Menu, choose Sales A/R → Sales Blanket Agreement - Customer or
Purchasing A/P → Purchase Blanket Agreement.
How to Work with Blanket Agreements
Managing Blanket Agreements
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2. Open the relevant blanket agreement in Find mode.
3. Right-click in the agreement and from the dropdown list, select Cancel. Alternatively, from the menu bar,
choose Data → Cancel.
The agreement status changes to Cancelled. No additional actions can be performed in this blanket
agreement nor can any document be associated with this agreement.
Other Functionalities
User Defined Fields
To add your own fields to the blanket agreement, from the menu bar, choose Tools → Customization Tools →
User-Defined-Fields – Management, and under Master Data → Blanket Agreement, add the fields.
For information about how to define user fields, see the document How to Create User-Defined Fields and Tables,
which you can download from the documentation area of SAP Business One Customer Portal at
http://service.sap.com/smb/sbocustomer/documentation.
Printing Blanket Agreements
To print a blanket agreement, use the default Crystal Reports template. To do so, open the relevant blanket
agreement and click the Print icon, or from the menu bar, choose File → Print.
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How to Work with Blanket Agreements
Adding Blanket Agreements to a Document's Journal Entry
Adding Blanket Agreements to a Document's
Journal Entry
When creating a marketing document, you might want to associate the linked blanket agreement also to the
document's journal entry, in order to, for example, enable analysis of financial reports by blanket agreement.
To enable this functionality, there is an option which lets you define that only one blanket agreement is to be
linked to a certain document. The number of the blanket agreement then is added to the document's journal
entry.
You can activate this setting for only A/P documents or only A/R documents or both.
Prerequisites
From the SAP Business One Main Menu, choose Administration → System Initialization → Document Settings →
General tab.
To apply this functionality to A/P documents, select the Block Multiple Blanket Agreements for Same A/P
Document checkbox.
To apply this functionality to A/R documents, select the Block Multiple Blanket Agreements for Same A/R
Document checkbox.
Note
By default, the two checkboxes are not selected, meaning you can link different blanket agreements to
the same document and the blanket agreement number is not displayed in the document's journal entry.
Procedure
1. Start to create a new marketing document by opening the relevant document in Add mode.
2. Specify the following information:
o Business partner code
o Posting date
3. SAP Business One automatically associates a valid blanket agreement according to different rules based on
the defined settings, as detailed in Rules for Linking Blanket Agreements below.
You can manually change the blanket agreement to another valid blanket agreement.
For example, when the settings do not allow multiple blanket agreements in the same period and block
multiple blanket agreements in the same documents, then a valid blanket agreement that matches the
document's posting date is taken automatically to the Blan. Agreement field on the Accounting tab.
Note
By default, no blanket agreement is associated automatically to a Purchase Quotation. You can select a
valid blanket agreement manually.
4. Choose items.
How to Work with Blanket Agreements
Adding Blanket Agreements to a Document's Journal Entry
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Note
Once a blanket agreement is associated to the document's header on the Accounting tab, you can choose
only items that are valid in the associated blanket agreement.
Note
When you select the setting Block Multiple Blanket Agreements for Same Document, the Blanket Agreement
column in the document's row is disabled and you cannot choose a blanket agreement in the row level or change
the value in this column.
5. To save the document, choose Add and OK.
Results
The number of the valid blanket agreement is displayed in the Blan. Agreement field, which is located on the
Accounting tab of the document.
The document's blanket agreement number is displayed in the Blan. Agreement field, which is located in the
header of the document's journal entry.
Note
The Blan. Agreement field in the document header and in the journal entry header is displayed only when
Block Multiple Blanket Agreement for Same Document is selected on the General tab in Administration →
System Initialization → Document Settings
Other Functionalities
Payment Terms - When you select the Block Multiple Blanket Agreements for Same Document setting, you
can set payment terms in the blanket agreement, and then the following rules are applied:
o When a blanket agreement with payment terms is associated automatically to a document header or is
chosen manually in a document, the payment terms from the blanket agreement, instead of the existing
document's payment terms, are set in the document.
o When you clear the blanket agreement from the document header, the payment terms are refreshed from
the business partner master data.
o When you replace the document's current blanket agreement with another one, payment terms are
refreshed with the payment terms in the new selected blanket agreement.
Note
When you deselect the Block Multiple Blanket Agreements for Same Document setting, the payment
terms selected in the blanket agreements are removed. A relevant message is displayed before the
payment terms are removed.
Copy From/ Copy To - When using the Copy From functionality, you can select only documents with the
same associated blanket agreement in the header.
Note
You can display the blanket agreement number of the document in the list of documents window when
copying the document using the Copy From button.
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How to Work with Blanket Agreements
Adding Blanket Agreements to a Document's Journal Entry
Document Generation Wizard -
o In the Document Generation Wizard you can select documents by blanket agreement criteria. Then the
base documents are restricted to the selected blanket agreement.
o Documents with different blanket agreements in their headers are not consolidated, no matter which
consolidation options are selected in the wizard.
Blanket Agreement in Reports Selection Criteria - You can generate some accounting reports and financial
reports by blanket agreement. In addition, you can display the blanket agreement number in the results of the
General Ledger report and of the Document Journal report.
How to Work with Blanket Agreements
Allowing Multiple Blanket Agreements for the Same BP and the Same Period
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Allowing Multiple Blanket Agreements for the
Same BP and the Same Period
You can decide to allow multiple blanket agreements for the same business partner, for the same period, and even
for the same item, as a result of which you would get more flexibility when pricing goods and services.
For example, you can create different blanket agreements for the same business partner, same period, and same
item, where the price is set differently according to the payment terms defined in the blanket agreement.
Note
The Payment Terms field in the Blanket Agreement window is available only when the setting Block
Multiple Blanket Agreement in Same Document is selected. For more information about this setting and
about the Payment Terms field, see Adding Blanket Agreement to Document's Journal Entry above.
Example
Ability to define different prices according to the blanket agreement's payment terms:
Blanket agreements No. 1 and No.2 are created for the same business partner, for the same period, and
for the same item.
In blanket agreement No. 1, payment terms A are selected and in blanket agreement No. 2 payment terms
B are selected.
Blanket agreement No. 1 - When the delivered goods are to be paid for after 1 month, according to the
blanket agreement's payment terms (A), the discount is set to 5%.
Blanket agreement No. 2 - When the delivered goods are to be paid for after 2 months, according to the
blanket agreement's payment terms (B), the discount is set to 4%.
After you set to allow multiple blanket agreements, you can define a default blanket agreement for each business
partner in Business Partner Master Data → Payment Terms tab or in the blanket agreement itself.
Prerequisites
You have selected the Allow Multiple Blanket Agreements for Same Period checkbox in Administration → System
Initialization → General Settings → BP tab. By default this checkbox is not selected.
Note
You can deselect this checkbox, but only when there are no multiple approved blanket agreements for
any business partner.
Procedure
1. Add at least 2 blanket agreements for the same business partner and for the same period and item (or any
other combination of those parameters).
2. Approve those blanket agreements.
3. Set one of the defined blanket agreements as the default.
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Allowing Multiple Blanket Agreements for the Same BP and the Same Period
Note
Only an approved blanket agreement can be defined as Default.
Note
When you select the Set as Default field in any blanket agreement, the Dflt Blanket Agreement field on
the Payment Terms tab in the Business Partner Master Data window is updated automatically with the
number of the blanket agreement (also when you update the default blanket agreement number in the
Business Partner Master Data the Set as Default field in the relevant blanket agreement is selected
automatically).
Note
Both the Set as Default field in the Blanket Agreement window, and the Dflt Blanket Agreement field in the
Business Partner Master Data window are displayed only when the setting Allow Multiple Blanket
Agreements for Same Period is selected.
4. Go to any marketing document and choose the business partner from the defined blanket agreements.
Results
For any added new row in the document, the default blanket agreement is taken automatically according to the
following rules:
When the default blanket agreement is of Monetary method, it is taken to the document's row if the blanket
agreement dates are valid for the document's posting date.
When the default blanket agreement is of Items method, it is taken to the document's row if it is valid for the
document's posting date and if the item matches the item from the blanket agreement and the row status is
not closed.
Note
The default blanket agreement can be changed manually to another valid blanket agreement.
How to Work with Blanket Agreements
Purchasing Goods Related to a Blanket Agreement
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Purchasing Goods Related to a Blanket
Agreement
You negotiated a blanket agreement with your vendor governing the purchase of a certain number of goods at a
certain price or of a certain total amount with a certain discount, over a certain period of time. To record
purchasing transactions in relation to the blanket agreement, you create purchasing documents such as purchase
orders or invoices that are linked to the blanket agreement.
In addition, you can set up recurring transactions to support the recurring purchasing transactions governed by
the blanket agreement. For more information, see Recurring Transactions, below.
Prerequisites
A blanket agreement exists for the business partner and the specific item (in the case of an Item Method
agreement), and the posting date of the purchasing transaction falls into the validity period of the agreement.
Procedure
1. Start to create a new purchasing document, for example, a purchase order or goods receipt PO, by opening a
purchasing document in Add mode.
2. Specify at least the following information:
o Vendor code
o Posting and delivery date
o Item code (or amount, in the case of a Service type document)
o Quantity (only in the case of an Item type document)
SAP Business One checks whether a blanket agreement exists for this vendor, one that is valid on the
specified posting date, and in the case of an items agreement, also covers the desired items. If there is such
an agreement, the application enters the blanket agreement number into the Blanket Agreement column for
each item/row. If the blanket agreement type is Specific, it also inserts the unit prices agreed upon in the
blanket agreement. If the blanket agreement type is General, the prices in the blanket agreement are ignored
and price is set by the prices hierarchy.
Note
If the item quantity you have entered is larger than the open quantity of the blanket agreement, or if the
unit price you have entered is different from the price in the blanket agreement, a relevant system
message appears in the status bar. You can decide whether to proceed with the data you have entered or
to change it according to the blanket agreement before adding the document.
Note
When a valid monetary agreement exists and the price in the price list is zero, or when the document type
is Service, the blanket agreement is linked to the document line, but the discount from the blanket
agreement is not drawn into the line.
3. If required, specify any additional data.
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How to Work with Blanket Agreements
Purchasing Goods Related to a Blanket Agreement
Note
When you perform an action that triggers price updating, such as changing payment terms in the
document, the price update will be done only for lines which have no linked blanket agreement. The
reason for this behavior is that the prices defined in the blanket agreement have the highest hierarchy of
all prices.
4. To save the document, choose Add and OK.
Note
When copying documents (Copy From, Copy To), the linked blanket agreement from the base document
is copied to the target document by default, even when the target document posting date is out of the
date range of the linked blanket agreement. Before adding the target document, you can decide whether
to:
o Leave this blanket agreement for the target document
o Manually choose a blanket agreement that complies with the target document posting date
o Remove the linked blanket agreement completely
If you choose a different blanket agreement for the target document, the document data will not be
reflected in the blanket agreement of the base document.
Note
When copying (Copy From) more than one document with different header discounts into a target
document, the header discount is applied on the line discount. When a monetary agreement is linked to
the base document, the line discount in the target document includes the blanket agreement discount
and the header discount from the base document.
Result
SAP Business One creates a purchasing document associated with a blanket agreement. If the document involves
inventory movement, the purchasing document has the following impact on the blanket agreement:
Increases the cumulative quantity and cumulative amount
Decreases the open quantity and open amount
Note
In the event that you change the price in a target document, and the base document has already updated
the cumulative amount in the linked blanket agreement, the resulting delta in the price is also updated in
the cumulative amount when adding the target document.
Example
The following blanket agreement was created for vendor V10000:
How to Work with Blanket Agreements
Purchasing Goods Related to a Blanket Agreement
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Then the following goods receipt PO was created for vendor V10000:
o The price 30$ was taken from the valid blanket agreement and displayed in blue.
o The blanket agreement number 1 with link arrow was displayed automatically.
The same blanket agreement for vendor V10000 was updated accordingly:
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Purchasing Goods Related to a Blanket Agreement
o The cumulative quantity was increased to 5.
o The cumulative amount was increased to 150$.
o The open quantity was reduced to 95.
o The open amount was reduced to 2,850$.
How to Work with Blanket Agreements
Selling Goods Related to a Blanket Agreement
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Selling Goods Related to a Blanket Agreement
You negotiated a blanket agreement with your customer governing the sale of a certain number of goods at a
certain price, or of a certain total amount with a certain discount, over a certain period of time. To record sales
transactions in relation to the blanket agreement, you create sales documents such as deliveries or invoices that
are linked to the blanket agreement.
In addition, you can set up recurring transactions to support the recurring sales transactions governed by the
blanket agreement. For more information about recurring transactions, see Recurring Transactions, below.
Prerequisites
A blanket agreement exists for the business partner, and the posting date of the sales transaction falls into the
validity period of the agreement.
Procedure
1. Start to create a new sales document, for example, a sale order or delivery, by opening a sales document in
Add mode.
2. Specify at least the following information:
o Customer code
o Posting and delivery date
o Item code (or amount, in the case of a Service type document)
o Quantity (only in the case of an Item type document)
SAP Business One checks whether a blanket agreement exists for this customer, one that is valid at the
specified posting date and covers the desired items. If there is such an agreement, the application enters the
blanket agreement number into the Blanket Agreement column for each item. If the blanket agreement type is
Specific, it also inserts the unit prices agreed upon in the blanket agreement. If the blanket agreement type is
General, the prices in the blanket agreement are ignored and price is set by the prices hierarchy.
Note
If the item quantity you have entered is larger than the open quantity of the blanket agreement, or if the
unit price you have entered is different from the price in the blanket agreement, a relevant system
message appears in the status bar. You can decide whether to proceed with the data you have entered, or
to change it according to the blanket agreement, before adding the document.
3. If required, specify any additional data.
Note
When you perform an action that triggers price updating, such as changing payment terms in the
document, the price update will be done only for lines which have no linked blanket agreement. The
reason for this behavior is that the prices defined in the blanket agreement have the highest hierarchy of
all prices.
4. To save the document, choose Add and OK.
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How to Work with Blanket Agreements
Selling Goods Related to a Blanket Agreement
Note
For a sales bill of materials, the blanket agreement can be linked only to a parent item. The price from the
blanket agreement is inserted into the parent item line when the blanket agreement is of type Specific and
the Price and Total for Parent Item Only checkbox in document settings is selected.
Note
When copying documents (Copy From, Copy To), the linked blanket agreement from the base document
will be copied to the target document by default, even when the target document posting date is out of
the date range of the linked blanket agreement. Before adding the target document, you can decide
whether to:
o Leave this blanket agreement for the target document
o Manually choose a blanket agreement that complies with the target document posting date
o Remove the linked blanket agreement completely
Note that if you choose a different blanket agreement for the target document, the document data will not
be reflected in the blanket agreement of the base document.
Result
SAP Business One creates a sales document associated with a blanket agreement. If the document involves
inventory movement, the sales document has the following impact on the blanket agreement:
Increases the cumulative quantity and cumulative amount
Decreases the open quantity and open amount
Note
In the event that you change the price in a target document, and the base document has already updated
the cumulative amount in the linked blanket agreement, the resulting delta in the price is also updated in
the cumulative amount, when adding the target document.
Example
The following blanket agreement was created for customer C20000:
How to Work with Blanket Agreements
Selling Goods Related to a Blanket Agreement
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Then the following A/R invoice was created for customer C20000:
o The price 40$ was taken from the valid blanket agreement and displayed in blue.
o The blanket agreement number 1 with link arrow was displayed automatically.
The same blanket agreement for customer C20000 was updated accordingly:
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Selling Goods Related to a Blanket Agreement
o The cumulative quantity was increased to 8.
o The cumulative amount was increased to 320$.
o The open quantity was reduced to 62.
o The open amount was reduced to 2,480$.
How to Work with Blanket Agreements
Related Modules
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Related Modules
Recurring Transactions
Certain business transactions recur on a regular basis. For example, every month a company orders a stack of
copying paper from their vendor. You can define templates for such recurring transactions using regular sales and
purchasing document drafts. The templates contain the required business partner, item, accounting, and
shipping information as well as any associated blanket agreement.
In order to have a blanket agreement associated in the recurring transaction template, the draft document's
posting date must be within the date range of the blanket agreement.
Procedure
From the SAP Business One Main Menu, choose Sales - A/R / Purchasing - A/P → Recurring Transactions
Templates and define your template by adding a draft document.
Result
The blanket agreement is automatically associated to the recurring posting as long as the next execution is not
beyond the blanket agreement's end date.
When the execution date of the recurring posting is beyond the blanket agreement's end date, the recurrent
posting fails and is not added.
Example
The date range of blanket agreement No. 2 is from January 1, 2014 until March 31, 2014.
c4
A recurring transaction of Invoice was defined for the related customer and item of blanket agreement No.
2, for the first of each month.
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How to Work with Blanket Agreements
Related Modules
Once the draft invoice's posting date is in the date range of the blanket agreement, blanket agreement
No.2 is automatically associated to the recurring transaction template.
On the first of each month, an invoice can be added automatically via the recurring transaction.
On April 1, 2014, if you try to add the invoice via a recurring transaction, a message notifies you that the
associated blanket agreement is not valid and the recurring invoice cannot be added.
For more information about recurring transactions, see the Online Help for SAP Business One.
Cash Flow
Approved blanket agreements for which item details (shipment information) were set, could be considered in the
cash flow as part of the financial forecast.
Procedure
1. From the SAP Business One Main Menu, choose Financials → Financial Reports → Financial → Cash Flow.
The Cash Flow - Selection Criteria window appears:
How to Work with Blanket Agreements
Related Modules
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2. Select the Add Blanket Agreements checkbox and all other relevant data and choose OK.
Result
In the cash flow window, the approved blanket agreements with customers that contain row details are part of the
Customer Liabilities, while the approved blanket agreements with vendors that contain row details are part of the
Debts to Vendors.
The forecast value is calculated according to the information in the Row Details - Blanket Agreement form,
including the quantity/planned amount, unit price, frequency, from date and to date.
The amount of the invoice line items that are linked to agreements is deducted from the agreement value in the
cash flow, and the amount of the credit memo line items that are linked to agreements, is added to the agreement
value in the cash flow.
Example
The following blanket agreement was created for customer C03, for a quantity of 300 and at a 100 EUR
unit price, including the information in the Row Details - Blanket Agreement form, a quantity of 100 per
month:
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How to Work with Blanket Agreements
Related Modules
The monthly calculated forecast value is 100EUR*100=10,000EUR and the blanket agreement is
displayed in the cash flow as follows:
Then an A/R invoice with the amount 3,000EUR was added, linked to the above blanket agreement:
How to Work with Blanket Agreements
Related Modules
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The calculated forecast value for the relevant month is 100EUR*100–3000EUR=7000EUR and the
blanket agreement is displayed in the cash flow as follows:
MRP Module
Approved blanket agreements for which item details (shipment information) were set, could be considered as
data sources during MRP runs.
MRP → MRP Wizard
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How to Work with Blanket Agreements
Related Modules
For more information, see the document How To Configure and Use MRP in Release 8.8, which you can download
from the documentation area of SAP Business One Customer Portal at
http://service.sap.com/smb/sbocustomer/documentation.
How to Work with Blanket Agreements
Displaying Available Blanket Agreements and Fulfillment Status
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Displaying Available Blanket Agreements and
Fulfillment Status
To see at a glance all blanket agreements (Items or Monetary) that may exist with particular business partners or
for certain date ranges, you can generate a Blanket Agreement Fulfillment Report.
Procedure
1. From the SAP Business One Main Menu, choose Reports → Sales and Purchasing → Blanket Agreements
Fulfillment Report. Alternatively, open it from the Sales - A/R module or from the Purchase - A/P module.
2. In the Blanket Agreements List – Selection Criteria window, specify the selection criteria for the report:
3. Choose OK.
Result
The blanket agreements fulfillment report displays the following information:
Field
User Action/ Description
Agreement No.
Automatically assigned sequential number of the agreement.
BP Code
Code of the business partner with whom you have made the agreement.
BP Name
Name of the business partner with whom you have made the agreement.
Start Date
Date on which the agreement becomes effective.
End Date
Date until which the agreement is effective.
Termination Date
Date on which the blanket agreement ceases to be effective, if the agreement is
terminated before the actual end date. When you enter a date, the agreement
status changes to Terminated.
Fulfilled Status
Shows whether the terms of the agreement have been fulfilled for a particular item,
that is, whether the number of items or monetary amount agreed upon has been
reached.
Type
The kind of agreement (General or Specific) you have made with your business
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How to Work with Blanket Agreements
Displaying Available Blanket Agreements and Fulfillment Status
Field
User Action/ Description
partner.
Owner
Name of the user who is responsible for the blanket agreement.
Discount
(only for Monetary
Method)
The line discount that is set in the blanket agreement.
Item No.
(only for Items Method)
Number of the item that is covered by the blanket agreement.
Item Description
(only for Items Method)
Item description as maintained in the item master data.
Unit Price/Planned
Amount
Price of the item that you agreed upon with the business partner.
Planned Quantity
(only for Items Method)
Total quantity of items that are supposed to be sold or bought within the realm of
the blanket agreement.
Cumulative Quantity
(only for Items Method)
The number of those items that are included in sales or purchasing transactions
associated with the blanket agreement. This value is filled in by the system.
Open Quantity
(only for Items Method)
The number of items that are not yet included in sales or purchasing transactions
associated with the blanket agreement. That is, the planned quantity minus the
cumulative quantity. This value is filled in by the system.
Note
For closed rows, Open Quantity displays zero. For more information about
the closing rows functionality, see Closing Rows, above.
Cumulative Amount
The monetary value of those items that are included in sales or purchasing
transactions associated with the blanket agreement. This value is filled in by the
system.
Open Amount
The monetary value of the open quantity, that is, of the items associated with the
blanket agreement but not yet included in sales or purchasing transactions. This
value is filled in by the system.
Note
For closed rows, Open Amount displays zero. For more information about
the closing rows functionality, see Closing Rows, above.
Row Status
(only for Items Method)
Indicates whether the item row is open and active, or closed. For more information
about the closing rows functionality, see Closing Rows, above.
Note
Another way of seeing a list of blanket agreements for a specific business partner is to use the drag &
relate functionality. For more information about the drag & relate functionality, see the Online Help for
SAP Business One.
How to Work with Blanket Agreements
Localization Features
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Localization Features
Year Transfer - Israel and The Netherlands
Administration → Utilities → Year Transfer
In the third step of the Year Transfer process, you can transfer blanket agreements defined in the source
company to the target company, as with all other documents that can be transferred.
In step 3, select the Doc. Transfer checkbox and choose the Documents button. The Year Transfer window
appears with a list of all the documents that can be transferred:
Note
If you wish to transfer blanket agreements you must do it before creating any blanket agreements in the
target company. Otherwise, you might create a situation whereby a new blanket agreement in the target
company will get the same agreement number as an existing blanket agreement in the source company.
In such a case, the blanket agreement from the source company is not transferred to the target company.
Note
Transferred documents which were linked to a blanket agreement in the source company will no longer be
linked to the blanket agreement in the target company. However, you can track the fulfillment status by
the accumulated quantity and accumulated amounts in the transferred blanket agreement itself.
For more information about the Year Transfer process, see the document How to Perform a Year Transfer, which
you can download from the documentation area of SAP Business One Customer Portal at
http://service.sap.com/smb/sbocustomer/documentation.
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How to Work with Blanket Agreements
Appendix 1 - Updating Blanket Agreements
Appendix 1 - Updating Blanket Agreements
When updating an existing blanket agreement, different fields can be updated according to the blanket agreement
status, as detailed in the below table:
Draft
Approved
On Hold
Terminated/Cancelled
BP Code
X
X
X
X
BP Name
X
X
X
X
End Date
V
X
V
X
Agreement Method
V
X
X
X
Adding rows
V
X
V
X
Updating rows
V
X
V
Only those with no
linked documents
X
Closing rows
V
Deleting rows
X
V
X
Updating Blanket
Agreement Details
V
V
V
X
Termination date
V
V
V
X
Signing Date
V
X
V
X
Contact person
V
V
V
X
Description
V
V
V
X
Set as Default
X
V
X
X
Payment Terms
V
X
V
X
Settlement Probability
V
V
V
X
Status
V
V
V
X
Price List
V
X
V
X
Renewal
V
V
V
X
Remarks
V
V
V
X
Free text (Item tab)
V
V
V
X
Attach document
V
V
V
X
Linking recurring
transactions template
V
V
V
X
How to Work with Blanket Agreements
Appendix 2 - Rules for Linking Blanket Agreements
PUBLIC
© 2014 SAP AG. All rights reserved.
47
Appendix 2 - Rules for Linking Blanket
Agreements
When creating or changing marketing documents, the rules for linking blanket agreements to the document differ
according to the different settings made, as detailed below.
A. When Block multiple BA on same document is not selected:
The blanket agreement in the document header is irrelevant.
In target documents, based rows inherit the BA from the base document with no validations (date/status).
When changing the posting date in target documents, BA is not refreshed in based rows,
When adding documents, BA in rows must be valid, except in based rows.
Additional rules:
Allow
multiple BA
on same
period
Default
BA is
set
Adding new /Changing rows in non-
base document or in target
document
Changing posting date in non-base
documents or in non-based rows in
target document
No
N/A
Valid BA by posting date is selected
automatically in rows
If BA is not valid, another valid BA
is selected. If no BA is valid, filed is
cleared.
Yes
No
No BA is set automatically in rows.
Can be selected manually.
Not valid BA is cleared in all rows.
Yes
Yes
Default BA is set to rows if it's valid
by posting date and by the items.
Not valid BA is cleared in all rows.
Valid default BA is selected.
B. When Block multiple BA on same document is selected:
When adding new rows or changing rows in non-based documents, BA in row is copied from BA on
document's header and it is disabled. Item which doesn’t match BA on header cannot be selected.
In target documents, header BA is inherited from base document's header BA with no validations
(date/status).
When changing posting date in target documents, if all rows are based, no change in BA (header and rows). If
some of the rows are not based and BA is not valid, system message is displayed to confirm whether to clear
the BA or not.
When adding documents BA in header has to match BA in all rows and must be valid, except on based rows
then it can be not valid.
Additional rules:
48
PUBLIC
© 2014 SAP AG. All rights reserved.
How to Work with Blanket Agreements
Appendix 2 - Rules for Linking Blanket Agreements
Allow
multiple BA
on same
period
Default
BA is
set
Header BA in non-based document
when selecting business partner
Changing posting date
Yes
Yes
Default BA is selected
automatically if it is valid by
posting date.
If BA is not valid, BA's header and
rows are cleared. If default BA is
valid for the new date, it is selected
in header and rows.
No
N/A
Valid BA by posting date is
selected if BA method is Monetary
or if only one BA of Items method
exists. If not field stays empty and
can be selected manually.
If BA is not valid, BA's header and
rows are cleared. If there is a valid
BA for the new date, it is selected
in header and rows.
Yes
No
Field stays empty and can be
updated manually.
If BA is not valid, BA's header and
rows are cleared.
How to Work with Blanket Agreements
Database Tables Reference
PUBLIC
© 2014 SAP AG. All rights reserved.
49
Database Tables Reference
For information about the tables used in Blanket Agreements, see the Database Tables Reference.chm file.
You can download it from the SAP Community Network.
To download the Database Tables Reference .chm file, proceed as follows:
1. Go to https://www.sdn.sap.com/irj/sdn/businessone → SDN Community → SAP Business One.
2. Under BUSINESS ONE KNOWLEDGE CENTER, click the link of the SAP Business One release version you
want.
3. Click the SDK Help Center link.
4. In the File Download window, do one of the following:
o To open the .zip file, choose the Open button and extract the REFDB.chm file to your computer.
o To save the .zip file to your computer, choose the Save button. You can open the .zip file and extract the
REFDB.chm file later.
www.sap.com/contactsap
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