Uniform Construction Code - Municipal Procedures Manual

NEW JERSEY

Uniform Construction Code

Municipal

Procedures

Manual

Revised March 2018

Code Ref Update June 2023

NEW JERSEY UNIFORM CONSTRUCTION CODE

Municipal Procedures Manual

 State of New Jersey

Department of Community Affairs

Division of Codes and Standards

P.O. Box 802

Trenton, New Jersey 08625-0802

Phone 609.292.7899 • Fax 609.633.6729

www.nj.gov/dca/divisions/codes/

MUNICIPAL PROCEDURES MANUAL

1.0.0 Table of Contents

2.0.0 Introduction 5

2.1.0 Purpose 5

2.2.0 Revision Log 6

3.0.0 Application and Permit 7

3.1.0 Process Application

3.1.1 Major Work 9

3.1.2 Minor Work 12

3.1.3 Plan Review and Fee Calculation 14

3.1.4 Plan Review Status Check 15

3.2.0 Issue Construction Permit

3.2.1 Permit Preparation 16

3.2.2 Permit Issuance 17

3.2.3 Permit Update Issuance 18

4.0.0 Inspection 21

4.1.0 Inspections

4.1.1 Inspection Request 22

4.1.2 Inspection Conducted 23

4.1.3 Final Inspection Approval 25

4.1.4 Final Inspection Processing 26

4.2.0 Daily/Weekly Inspection Reporting

4.2.1 Daily/Weekly Inspection Report Preparation 27

4.2.2 Inspection Log Update 28

4.3.0 Post-Certificate of Occupancy Enforcement Action Inspections

4.3.1 Inspection Conducted 29

4.3.2 Post-CO Inspection Fee Calculation/Collection 30

MUNICIPAL PROCEDURES MANUAL

5.0.0 Certificates –Occupancy, Approval, Continued Occupancy, Compliance,

Temporary Occupancy, Temporary Compliance 31

5.1.0 Issue Certificate

5.1.1 Certificate Preparation 32

5.1.2 Certificate Issued 33

5.2.0 Issue Temporary Certificate of Occupancy (TCO)

5.2.1 TCO Preparation and Issuance 35

5.2.2 TCO Compliance Monitoring 38

6.0.0 End of Month Reporting 39

6.1.0 Local Reporting

6.1.1 Town Report Preparation 40

6.2.0 State Reporting

6.2.1 Municipal Monthly Activity Report Preparation (Permits) 41

6.2.2 Municipal Monthly Activity Report Preparation (Certificates) 43

6.2.3 Census Report Preparation 44

6.2.4 NJ State Permit Surcharge (Training) Quarterly Report 45

7.0.0 On-Going Inspection 46

7.1.0 Log Maintenance

7.1.1 Log Update—Required Inspections 47

7.1.2 On-Going Inspections Monitoring 48

7.1.3 Log Update-Inspection Results 49

7.2.0 Cyclical Inspections

7.2.1 Inspection Conducted-Elevator 50

7.2.2 Inspection Conducted –Bonding & Grounding 54

7.2.3 Inspection Conducted –Backflow Preventers 56

MUNICIPAL PROCEDURES MANUAL

8.0.0 Notices, Orders and Appeals 57

8.1.0 Notices and Orders

8.1.1 Stop Construction Order 59

8.1.2 Replaced by 8.1. 5 and 8.1.6

8.1.3 Replaced by 8.1.4 and 8.1.7

8.1.4 Notice of Violation and Order to Terminate 61

8.1.5 Notice of Unsafe Structure 63

8.1.6 Notice of Imminent Hazard 65

8.1.7 Notice and Order of Penalty 67

8.1.8 Notice of Violation and Order to Terminate 69

(Post Certificate of Occupancy –Residential Construction)

8.1.9 Notice and Order of Penalty 72

(Post Certificate of Occupancy –Residential Construction)

8.2.0 Appeals

8.2.1 Application for a Variation 74

8.2.2 Application to Construction Board of Appeals 75

8.2.3 Decision of the Construction Board of Appeals 76

APPENDICES

A. Construction Permit Application Instructions 77

B. UCC Standard Forms 85

C. UCC Standard Forms Print Specifications 149

D. The Construction Process, flowcharted 155

MUNICIPAL PROCEDURES MANUAL

2.0.0 Introduction

This procedures manual is for use by Municipal personnel responsible for local

operation and enforcement of the N.J. Uniform Construction Code. This section

explains the manual’s purpose and provides a log for recording manual updates.

2.1.0 Purpose

This Procedures Manual documents a statewide comprehensive system for

recordkeeping and administration of the Uniform Construction Code. The system

was developed through extensive studies and was tested in several pilot locations

throughout the State. As it is uniform statewide, any deviations from this process

must be approved.

This is a “how-to” manual. It includes all the steps necessary to process an

application from the time it is received until a certificate is issued. The manual is

organized into major events in the application and permit process. They are:

Application and Permit

Inspection

Certificate

End-of-Month Reporting

On-Going Inspection

Notices and Appeals

The manual is a valuable reference document and training tool for both new and

current employees.

The actual procedures are written in a manner designed to be used by

individuals as they perform their daily operations. The procedures are written in a

concise and easily understood format known as “Playscript.” The individual

(Performer) who is responsible to carry out the action is listed. This designation

occurs at the first action that is to be handled. Thus, the Performer is provided a

step-by-step guide that walks him/her through the system’s requirements.

As mentioned before, it is important not to deviate from this uniform statewide

processing. However, a particular municipality may find it advantageous to

supplement these procedures with additional ones designed to address unique local

needs. Should any additional internal (i.e., not completed by Applicant) forms be

required, remember that these forms cannot be substituted for the system’s forms.

MUNICIPAL PROCEDURES MANUAL

This is a dynamic system. As the construction industry in the State evolves, the

procedures in this manual will need to change. As change bulletins are received,

they should be incorporated into the manual immediately.

Finally, this Manual is organized around four key performers - - Construction

Official, Subcode Official/Inspector, Applicant and Technical Assistant. The first

three players are well known. The Technical Assistant is the individual employee

(or employees) chosen by the Construction Official, who is responsible for much of

the paperwork in this system. This individual (who may in fact be the Construction

Official) will be asked to perform many steps in this manual. It should be

understood that the Technical Assistant’s actions are always under the supervision

of the Construction Official.

MUNICIPAL PROCEDURES MANUAL

3.0.0 Application and Permit

This section describes the administrative processing of an application and the

issuance of the Construction Permit. These procedures will act as a guide in the

preparation of forms, the collection of proper documentation and the maintenance of

accurate records.

The Technical Assistant to the Construction Official and Inspector are the key

players in this process. Their activities are supported by the Construction Official

and involve significant participation by the Applicant.

The major activities and responsibilities of the performers are:

Construction Official

• Monitors and supervises the application and permit processing.

• When requested, assists the Technical Assistant to the

Construction Official in determining what prior approvals and plan

reviews are required.

• Reviews and authorizes the completed Permit document.

Subcode Official/Inspector

• Conducts plan review and calculates fees for his/her subcode

area.

• Offers technical advice when determining if plan review is required.

• When requested, assists Technical Assistant to the Construction

Official in calculating fees for minor work and/or jobs without plan

reviews.

Technical Assistant to the Construction Official

• Determines what category of work the job falls into, using the

following guidelines:

Major Work - all jobs that do not fit into the category of minor

work.

Minor work - does not require prior approvals or plan review.

MUNICIPAL PROCEDURES MANUAL

3.0.0 Application and Permit –continued.

• Verifies prior approvals and plan reviews required.

• Collects fees.

• Assists the Applicant in properly completing forms.

• Logs in/out documents received from Owner/Agent.

• Monitors the plan review deadlines.

• Performs Technical Section fee calculations for minor work

and/or applications not requiring plan review.

• Performs summary fee calculations for all applications.

• Maintains accurate logs and records of Permits issued and fees

collected.

Applicant

• Completes application.

• Provides prior approval documentation and plans, as required

for job.

• Takes appropriate action if plans are not approved.

• Pays fees.

Fee Schedule

• Must be posted in the office.

• All municipal fee schedules must be submitted to:

Department of Community Affairs

Office of Regulatory Affairs

PO Box 818

Trenton, NJ 08625-0818

• Any changes to the fee schedule must be submitted to DCA.

MUNICIPAL PROCEDURES MANUAL

3.1.0 Process Application

3.1.1 Major Work

Responsibility

Technical Assistant to the Construction Official

Action

1. Determines that the proposed work requires prior approval.

2. Gives applicant Construction Permit Application Folder (CPA) (F100)

and Technical Sections (F110 -F150) (package called “Application").

3. Responds to applicant's questions about completing the application.

Responsibility

Applicant

Action

1. Reviews checklists and completes applications.

Responsibility

Technical Assistant to the Construction Official –continued.

Action

4. Collects application, prior approval documentation, and plans.

5. Reviews submittal for completeness.

a. If not complete, advises Applicant to properly complete the

application.

6. Reviews with Construction Official and Subcode Official what, if any,

prior approvals are required for Permit and indicates on the CPA. (It

may not be possible to determine the extent of prior approvals

required at this time.)

7. Indicates on CPA which approvals have been obtained.

a. If required prior approvals have not been obtained, informs

Applicant which approvals are still needed.

8. Indicates in CPA section II which plan reviews are required. Checks

Partial Releases box in CPA section III if Applicant will submit his/her

plans in parts.

MUNICIPAL PROCEDURES MANUAL

3.1.1 Major Work –continued.

a. If proper plans are not submitted, informs Applicant of

required action.

9. Determines overall status of Applicant's documentation and plans.

a. If incomplete, returns all documentation to Applicant

and instructs him/her to resubmit application when all prior

approvals and/ or proper plans have been obtained. The remaining

procedural steps are not completed.

b. If complete, informs Applicant that application will be

processed.

10. Determines need for plan review.

a. If plan review is done by Enforcing Agency:

• Assigns plan review number.

• Prepares Tickler/X-Ref Card (F-375) indicating:

• Plan Review due dates -not to exceed 20 business days;

• Plans received date;

• Owner name, address, telephone number;

• Work site address, (if different from above);

• Block and lot.

• Files Tickler/X-Ref Card in Tickler File, by plan review

due date;

• Forwards plans and Technical Sections to appropriate

Subcode Officials (SCO). The SCO performs the procedure

"Plan Review and Fee Calculation” (3.1.3);

• Records that plans were received on the CPA, section II;

• Files CPA in Central File, by block and lot.

b. If plan review is not done by Enforcing Agency (i.e., prototype plans

on file, review conducted by DCA or no plan review required):

• Prepares X-Ref card (F-375) indicating:

• Owner’s name, address, telephone number;

• Work site address (if different from above);

• Block and lot.

• Files X-Ref card in X-Ref File, by owner name;

• Calculates subcode fee and records on Technical Section; for

more complex calculations, consults with Subcode Official;

MUNICIPAL PROCEDURES MANUAL

3.1.1 Major Work –continued.

• If applicable, updates CPA with exact location and number of

prototype plans;

• Continues at step 11.

Responsibility

Subcode Official

Action

1. Assures that plans have been reviewed.

Responsibility

Technical Assistant to the Construction Official –continued.

11. Receives approved plans and Technical Section from

Subcode Official.

12. Removes CPA from Central File.

13. Files plans in CPA or, if required, files plans in bins attaches note of

exact location to CPA.

14. If plan review was conducted, records initials of who approved plans

or State agency on CPA, section II.

15. Records fee (calculated by Subcode Official) from Technical Section,

to CPA section V.

16. Reviews plan review status on CPA, section II.

a. If all required plan reviews are not complete:

• Checks plan review deadline;

• Takes appropriate action if deadline is near;

• Files Technical Section in CPA in Central file, by block and lot.

b. If all required plan reviews are complete:

• Reviews CPA for completeness (i.e., prior approvals);

• Calculates training and other fees ( i.e., Certificate, etc.);

• Calculates total fees;

• Records fee summary on CPA, section V;

• If plan review was conducted by State agency reduces Permit

fee by 20 %;

• If plan is released prototype, reduces Permit fee by amount of

plan review fee established by ordinance; if no plan review fee

established by ordinance, reduces Permit fee by 20%;

• Performs procedure "Permit Preparation" (3.2.1);

• Removes Tickler/X-Ref Card from Tickler File and re-files in X-

Ref file.

MUNICIPAL PROCEDURES MANUAL

3.1.2 Minor Work

Responsibility

Technical Assistant to the Construction Official

Action

1. Receives Technical Section(s) (UCC-F110, -F120, -F130, -F140,

-F145, or -F 150) and fee from Applicant, either in person or by mail.

2. Determines that proposed work will not require any prior approvals,

and that no plan review is needed.

a. If the proposed work does not meet these conditions, refers to

“Major Work" (3.1.1).

3. Reviews Technical Sections for completeness.

11. If not complete, advises Applicant to properly complete form(s).

4. Prepares Construction Permit Application (CPA) (UCC-F100) for job

completing, sections I, II, III, IV, VI, and VII.

5. Prepares X-Ref Card (F375) indicating:

• Owner’s name, address, telephone number;

• Work site address ( if different from above);

• Block, lot.

6. Files X-Ref Card in X-Ref File, by Owner's name.

7. Calculates subcode fee and records on Technical Section,

referencing Fee Schedule, as necessary (for more complex

calculations, consults with Subcode Official).

8. Records subcode fee in CPA, section V.

9. Calculates State Permit Surcharge (Training) and other fees

applicable, records in CPA, section V.

10. Calculates total fees, records in CPA, section V.

11. Collect fees.

MUNICIPAL PROCEDURES MANUAL

3.1.2 Minor Work –continued.

12. Compares fee remitted with fee calculated.

a. If different, contacts Applicant to resolve difference.

13. Performs procedure "Permit Preparation" (3.2.1.)

Note: For Minor Work, which is clearly defined in NJAC 5:23 –2.17A, the

code enforcement office must be notified in person, by mail or by phone

prior to any work beginning.

MUNICIPAL PROCEDURES MANUAL

3.1.3 Plan Review and Fee Calculation

Responsibility

Inspector/Subcode Official

Action

1. Receives completed Technical Section and plans from

Technical Assistant to the Construction Official or Owner/agent if

plans were initially rejected.

2. Reviews for code compliance and proper detail level.

a. After plans are reviewed, they must be forwarded to the subcode

official for signature:

• Inspector must indicate initials on Technical Section (UCC-

F110 thru -F150) with the date of review.

b. If plans are rejected:

• Indicates review date and problem on Technical Section;

• Marks plans "Not Approved" and records signature, date and

subcode;

• Contacts Owner/agent to discuss, modify, or correct plans. This

time may be appropriate to issue a Denial of Permit (UCC-

F360);

• If Owner/agent seeks an exception to the Regulations,

performs procedure, "Application for a Variation" (8.2.1);

• If Owner/agent seeks to appeal the decision, performs

procedure, "Application to Construction Board of Appeals"

(8.2.2).

Responsibility

Subcode Official

Action

1. Determines individual activity or fixture fee and calculates total

subcode fee. Records fee calculation on Technical Section, in

Technical Site Data, referencing Town Fee Schedule may be required.

2. Forwards Technical Section and plans to Technical Assistant to the

Construction Official.

MUNICIPAL PROCEDURES MANUAL

3.1.4 Plan Review Status Check

Responsibility

Technical Assistant to the Construction Official

Action

1. Periodically checks Plan Review Tickler Card (UCC-F375).

2. Identifies job whose plans must be reviewed within the next three (3)

days.

3. Removes the corresponding Construction Permit Application (CPA,

UCC-F100) from the Central File.

4. Reviews CPA, section II to determine what plan reviews are missing.

5. Advises Subcode Official(s) and Construction Official of

outstanding plan review(s).

MUNICIPAL PROCEDURES MANUAL

3.2.0 Issue Construction Permit

3.2.1 Permit Preparation

Responsibility

Technical Assistant to the Construction Official

Action

1. Determine if a Construction Permit (F170) has been issued.

a. If initial Permit, prepares Construction Permit using the following

information contained on Construction Permit Application (CPA)

(UCC-F100):

• Owner/agent and work site identification data

• Type(s) of work authorized

• Permit fee

• Estimated cost of work

Note: The Construction Official's signature is not obtained at this point.

b. If a Construction Permit already exists for this job, prepares a

Notice of Permit Update (UCC-F190). using the same information

as step 1a, and the Construction Permit number. Omit step 2.

2. Prepares Construction Permit Notice (UCC-F180) for initial Permit.

3. Provides applicant with required Inspections list.

4. Notifies Applicant that Construction Permit (or Permit Update) is ready,

and the fee amount (if any) due.

5. Files Permit document(s) in Permit Holding File, by owner name.

MUNICIPAL PROCEDURES MANUAL

3.2.2 Permit Issuance

Responsibility

Applicant

Action

1. Enters office and requests Permit.

Responsibility

Technical Assistant to the Construction Official

Action

1. Removes Permit document(s) from Permit Holding File.

2. Removes Construction Permit Application (CPA) (UCC-F100) and all

completed Technical Sections (UCC-F110 thru -F150) from Central

File.

3. Collects fee from Applicant, as noted on Construction Permit (UCC-

F170).

4. Records fee payment data on Permit document.

5. Presents Permit document to Construction Official for signature.

Note: Obtains Subcode Officials' approvals prior to presenting for

Construction Official's signature.

6. Updates Permit document with today's date and Permit number,

referring to Permit Log and other documents for next available

number.

7. Gives Copy of Construction Permit, Notice, Required inspections and

Technical Sections to the Applicant.

8. Distributes Permit copy to Tax Assessor; retains Office Copy.

9. Records Construction Permit number and date of issuance in upper

right-hand corner of Technical Section(s).

10. Distributes Technical Section(s) copy to Inspector(s). Retains Office

Copy.

MUNICIPAL PROCEDURES MANUAL

3.2.2 Permit Issuance –continued.

11. Updates CPA, section V entering fees collected

12. Records information in Permit Fee Log (UCC-L700) referring, as

necessary, to CPA, Technical Section(s) and Census Information

booklet for appropriate Census category number.

13. Updates X-Ref Card (UCC-F375) with Construction Permit number

and date issued.

14. Files CPA, Technical Section(s) and Permit document in

Central File.

MUNICIPAL PROCEDURES MANUAL

3.2.3 Permit Update Issuance

Responsibility

Applicant

Action

1. Enters office and requests Permit.

Responsibility

Technical Assistant to the Construction Official

Action

1. Removes Permit document(s) from Permit Holding File.

2. Removes Construction Permit Application (CPA) (UCC-F100) and all

completed Technical Sections (UCC-F110 thru -F150) from Central

File.

3. Collects from Applicant, all fees as noted on Construction Permit

Update (UCC-F190).

4. Records fee payment data on Permit document.

5. Obtains Construction Official's signature on Permit document.

6. Updates Permit document with today's date and the original Permit

number referencing the CPA.

7. Gives copy of Construction Permit Update to Applicant. Retains

Office Copy.

8. Records Construction Permit number and date of issuance in upper

right-hand corner of Technical Section(s).

Note: Some Technical Sections will already have the date and number

recorded.

9. Gives copy of the Technical Section(s) to Applicant.

Note: Some Technical Sections will already have the date and number

recorded.

10. Distributes Technical Section(s) copy to Inspector(s). Retains Office

Copy.

MUNICIPAL PROCEDURES MANUAL

3.2.3 Permit Update Issuance –continued.

11. Updates CPA, section V entering fees collected.

12. Records information in Permit Fee Log (UCC-L700) referring, as

necessary, to CPA, Office Copies of Permit document, Technical

Section(s) and Census Information booklet for appropriate Census

category number.

13. Updates X-Ref Card (F375) with Construction Permit Update and date

issued.

14. Files CPA and Technical Section(s) by block and lot in Central File.

The Permit Update should be attached to the Construction Permit for

the same job.

MUNICIPAL PROCEDURES MANUAL

4.0.0 Inspection

This section describes the administrative process for conducting

inspections and reporting the results. These procedures will act as a guide

conducting inspections and processing final subcode approvals, and for

maintaining an inspecting log.

The Inspector and Technical Assistant to the Construction Official are the

key players in this process. Their activities are supported by the Construction

Official and involve participation by the Applicant.

The major activities and responsibilities of the performers are:

Construction Official

• Monitors and supervises the inspection process.

• Reviews Daily Inspection Report.

Subcode Official/Inspector

• Inspects the construction site for Code compliance.

• Takes appropriate action when discovering a Code violation.

• Maintain record of inspection results on Technical Sections.

• Informs Subcode Official and/or Technical Assistant when final

subcode approval is granted on a project.

Technical Assistant to the Construction Official

• Maintains a log of inspection requests and results.

• Notifies appropriate Inspector of a request for inspection.

• Updates the files when final approvals are granted.

• Notes when all final approvals are secured and conditions to be

resolved are met.

• Verifies with the Construction Official the type of Certificate

required for approved jobs.

Applicant

• Requests an on-site inspection.

• Takes appropriate action if inspection is not approved.

MUNICIPAL PROCEDURES MANUAL

4.1.0 Inspections

4.1.1 Inspection Request

Responsibility

Technical Assistant to the Construction Official

Action

1. Receives call or message for inspection from Owner/agent.

a. Schedules inspections of Minor Work within thirty (30) days of

request.

2. Records the following information in the Inspection Log (UCC-L710) for

the appropriate subcode area:

• Date of phone call;

• Construction Permit number;

• Block/lot;

• Owner/agent name;

• Work site location;

• Type of inspection requested.

3. Prepares Inspection Notice (UCC-F200), including the following

information:

• Subcode Official name;

• Time and date of call;

• Person receiving call;

• Owner/agent name and telephone number;

• Block, lot, and address at work site;

• Type of inspection requested.

4. Gives Inspection Notice to Inspector. Inspection must be conducted

within three (3) days (or thirty (30) days for Minor Work) of the

requested appointment.

• If more convenient, telephone message to Inspector.

MUNICIPAL PROCEDURES MANUAL

4.1.2 Inspection Conducted

Responsibility

Inspector

Action

1. Receives Inspection Notice (UCC-F200) from Technical Assistant to

the Construction Official.

2. Refers to Technical Section (UCC-F110 thru -F150) in Subcode Official

File to insure that inspections are being requested in the proper order.

a. If required inspections are omitted or bypassed,

contacts Owner/agent and requests Subcode

Official/Construction Official to issue a Notice and Order of Penalty

(UCC-F212), by performing procedure "Notice and Order of

Penalty" (8.1.6.).

3. Inspects work site, referring to Technical Section, as needed.

a. If inspection passes, talks to Owner/agent directly and/or

posts appropriate Inspection Approval Sticker (UCC-F221

thru -F225) at work site, filling in all necessary information,

including the telephone number to call for additional information.

b. If inspection fails, talks to Owner/agent directly and/or posts

inspection Not Approved Sticker (UCC-F230) at work site

filling in all necessary information, including the telephone number

to call for additional information.

AND

c. Records results on inspection log.

• At Inspector's discretion, the Subcode Official/Construction

Official is requested to issue Notice of Violation and Order to

Terminate (UCC-F211) by performing procedure "Notice of

Violation and Order to Terminate" (8.1.3).

• If necessary, the Subcode Official/Construction

Official is requested to issue Stop Construction Order (UCC-

F250), by performing procedure, "Stop

Construction Order" (8.1.1).

4. Updates job summary/inspections on Technical Section with inspection

results.

5. Performs procedure, "Daily Inspection Report Preparation" (4.2.1).

MUNICIPAL PROCEDURES MANUAL

4.1.2 Inspection Conducted –continued.

6. Determines status of inspections.

a. If no final approval granted, no action required.

b. If final approval granted, performs procedure, "Final Inspection

Approval" (4.1.3).

MUNICIPAL PROCEDURES MANUAL

4.1.3 Final Inspection Approval

Responsibility

Inspector

Action

1. Indicates final approval on the Inspector Copy of the Technical

Section (UCC-F110 thru -F150).

a. Checks "Inspections Final" in the job summary area.

b. Records date and signature in the job summary area.

2. Forwards Inspector Copy of Technical Section to Subcode Official

for final inspection.

Responsibility

Subcode Official

Action

1. Checks to see if all required inspections were performed and that no

outstanding violations exist.

2. Indicates final approval and forwards to Technical Assistant to the

Construction Official for necessary action.

MUNICIPAL PROCEDURES MANUAL

4.1.4 Final Inspection Processing

Responsibility

Technical Assistant to the Construction Official

Action

1. Receives copy of Technical Section(s) (UCC-F110 thru -F150) from

Inspector/Subcode Official.

2. Removes Construction Permit Application (CPA) (UCC-F100) and

Office Copy of appropriate Technical Section from Central File.

3. Files inspection reports.

4. Reviews inspections to determine work status.

a. If all Subcode final inspections are approved and all

outstanding conditions for prior approvals are met,

performs procedure, "Certificate Preparation" (5.1.1).

b. If all necessary Subcode final inspections are not approved, or all

outstanding conditions for prior approvals are not met, puts CPA

and Inspector Copy of the Technical Section(s) back in Central File.

• Notifies Applicant of requirements.

MUNICIPAL PROCEDURES MANUAL

4.2.0 Daily/Weekly Inspection Reporting

4.2.1 Daily/Weekly Inspection Report Preparation

Responsibility

Inspector

Action

1. Updates Daily/Weekly Inspection Report (UCC-R800) after performing

inspection, listing the following data in the report:

• Date;

• Time of inspection;

• Permit number;

• Block/lot;

• Owner/agent name;

• Construction location;

• Inspection results;

• Comments, as needed.

2. Gives Daily/Weekly Inspection Report to Technical Assistant at end of

day or week.

MUNICIPAL PROCEDURES MANUAL

4.2.2 Inspection Log Update

Responsibility

Technical Assistant to the Construction Official

Action

1. Receives Daily/Weekly Inspection Report (UCC-R800) from Inspector.

2. Updates Inspection Log (UCC-L710) with date inspection conducted,

Inspector identification, and inspection results.

3. Gives Daily/Weekly Inspection Report to Construction Official for

review.

4. Reviews Inspection log periodically for overdue inspections and

takes appropriate action.

MUNICIPAL PROCEDURES MANUAL

4.3.0 Post-Certificate of Occupancy Enforcement Action Inspections

4.3.1 Inspection Conducted

Responsibility

Technical Assistant to the Construction Official

Action

1. Receives complaint of possible Code violation(s) and the building is

one of a residential development and a Certificate of Occupancy on the

building has already been issued.

2. Refers complaint to appropriate subcode Inspector/Official.

Responsibility

Inspector/Subcode Official

Action

1. Receives post-CO complaint from Technical Assistant.

2. Removes Construction Permit file from Central File and reviews with

specific attention to Technical Section (UCC-F110 thru -F150)

applicable to alleged violation.

3. Schedules Inspection.

4. Inspects work site, referring to Technical Section and/or plans, as

needed.

5. If inspection reveals violation, performs or advises appropriate

Subcode Official to perform procedure 8.1.8 –“Notice of Violation and

Order to Terminate (Post-Certificate of Occupancy –Residential

Construction).

6. Refers to N.J.A.C. 5:23-2.35(a)1. For any violation of a Code section

listed, makes necessary arrangements for inspection of all units within

the development that might have similar violations.

7. Where violations found in other units, performs or advises appropriate

Subcode Official to perform procedure 8.1.8 –“Notice of Violation and

Order to Terminate (Post-Certificate of Occupancy –Residential

Construction).

MUNICIPAL PROCEDURES MANUAL

4.3.2 Post-CO Inspection Fee Calculated

Responsibility

Construction Official

Action

1. Receives notice from Subcode Official(s) of development-wide Post-

CO violations.

2. Calculates required developer’s escrow in accordance with N.J.A.C.

5:23-4.17(d).

3. Notifies developer of escrow requirements in accordance with same.

4. Charges shall be made to the escrow account, also as described in

N.J.A.C. 5:23-4.17(d), and paid by the municipality’s Chief Financial

Office in accordance with the procedure set forth in paragraphs c and d

of N.J.S.A. 40:55D-53.2.

MUNICIPAL PROCEDURES MANUAL

5.0.0 Certificate

This section describes the preparation, distribution, and control of

Certificates. The Technical Assistant to the Construction Official is the key player

in this process. His/her activities are supported by the Construction Official and

involve minimal participation by the Applicant.

The major activities and responsibilities of the performers are:

Construction Official

• Monitors and supervises the processing and issuance of

Certificates.

• Authorizes issuance of Temporary Certificates of Occupancy

(TCO) and notes unresolved conditions.

• Reviews and authorizes the completed Certificate.

Technical Assistant to the Construction Official

• Prepares the Certificate.

• Maintains controls for TCOs and Temporary Certificates of

Compliance, including monitoring the compliance deadlines.

• Collects fees; NOTE: There are no fees for Certificates of

Compliance, Approval or Temporary Certificates of Compliance.

• Maintains logs records of Certificates issued and fees collected.

• Updates files when Certificate is issued.

Applicant

• Applies for Certificate.

• Pays fees.

• If TCO is issued, resolved conditions of Certificate.

MUNICIPAL PROCEDURES MANUAL

5.1.0 Issue Certificate

5.1.1 Certificate Preparation

Responsibility

Technical Assistant to the Construction Official

Action

1. Reviews Construction Permit Application (CPA) (UCC-F100), section X

to determine which Certificate is required for the job.

2. Prepares Certificate (Occupancy, Compliance, Continued Occupancy,

Approval, or Lead Hazard Clearance) (UCC-F260) recording the

following information:

• Owner and site identification data

• Type of Certificate being issued

• Brief description of work

Note: The Construction Official's signature is not obtained at this point.

a. If this is a Certificate of Occupancy, obtains from appropriate

Subcode Officials and records the home warranty number and type

of warranty plan, use group, maximum live load, construction

classification, and maximum occupancy load.

3. Files Certificate in Certificate Holding File, by Owner’s name or by

block and lot.

4. Optional: Notifies Applicant that Certificate is ready, and the fee

amount, if any, due.

MUNICIPAL PROCEDURES MANUAL

5.1.2 Certificate Issued

Responsibility

Applicant

Action

1. Enters office; requests Certificate.

Responsibility

Technical Assistant to the Construction Official

Action

1. Asks owner/agent to complete Application for Certificate of Occupancy

(UCC-F270).

2. Checks Application for type of Certificate desired.

a. If Temporary Certificate of Occupancy is desired, performs

procedure, "Temporary Certificate Preparation" (5.2.1) and does

not perform the remainder of this procedure.

b. If Certificate of Continued Occupancy is desired and it is being

issued under the municipality’s maintenance code, follow local

requirements. Do not use UCC-F260.

3. Removes Certificate from Certificate Holding File.

a. If Certificate not found, performs, "Certificate Preparation" (5.1.1),

steps 1 and 2.

Note: Certificate should normally be prepared after all final inspections

are completed, any outstanding Prior Approval conditions are met,

and before Applicant files Application for Certificate.

4. If Certificate requested differs form the type of Certificate

prepared, resolves difference with Applicant and, if necessary,

Construction Official.

5. Calculates and collects fees due from Applicant.

6. Records fee collection data on Certificate.

MUNICIPAL PROCEDURES MANUAL

5.1.2 Certificate Issued –continued.

Note: If the construction project is new non-residential development or an

addition to non-residential development, then you may be responsible for

ensuring the payment of the Statewide Non-residential Development Fee

before issuing the Certificate of Occupancy. Refer to the latest information

on the Statewide Non-residential Development Fee provided to

Construction Officials before proceeding.

7. Obtains Construction Official's signature on Certificate.

8. Assigns Certificate number in upper right-hand corner of

document using numbering sequence as described in

Appendix.

9. Records information in Certificate Log (UCC-L720) including:

• Certificate number;

• Date issued;

• Block/Lot;

• Name/Address;

• Description of Work;

• Use Group;

• Type of Certificate;

• New or Addition area and volume;

• Ownership;

• Housing units gained or lost;

• Census number;

• Fee/payment.

10. Gives copy of Certificate to Applicant.

11. Distributes copy to Tax Assessor. Retains Office Copy.

12. Removes CPA form Central File and updates sections V and X with

Certificate Data.

13. Files CPA and office copy of Certificate in Central File.

MUNICIPAL PROCEDURES MANUAL

5.2.0 Issue Temporary Certificate of Occupancy (TCO) or Compliance (TCC)

5.2.1 TCO/TCC Preparation and Issuance

Responsibility

Applicant

Action

1. Completes Application for Temporary Certificate of

Occupancy/Compliance (UCC-F270).

Responsibility

Technical Assistant to the Construction Official

Action

1. Reviews Application with appropriate Construction or Subcode Official

to determine if Temporary Certificate may be granted.

a. If not authorized, informs Applicant of reasons for rejection. No

further action required.

b. If authorized, obtains the following from Construction or Subcode

Official, noting:

• List of conditions to be resolved;

• Temporary Certificate of Occupancy/Compliance expiration

date;

• Penalty for non-compliance.

2. Prepares Certificate (TCO/TCC) (F260), recording the following

information:

• Owner and site identification data;

• Type of Certificate being issued;

• Brief description of work;

• Date issued;

• List of conditions to be resolved;

• Expiration date;

• Penalty for non-compliance.

3. Collects fees due from Applicant.

4. Records fee collection data on Certificate.

MUNICIPAL PROCEDURES MANUAL

5.2.1 TCO/TCC Preparation and Issuance –continued.

Note: If the construction project is new non-residential development or an

addition to non-residential development, then you may be responsible for

ensuring the payment of the Statewide Non-residential Development Fee

before issuing the Certificate of Occupancy. Refer to the latest information

on the Statewide Non-residential Development Fee provided to

Construction Officials before proceeding.

5. Obtains Construction Official's signature on Certificate.

6. Places Certificate number in upper right-hand corner of document

using number sequence as described in Appendix.

7. Records information in Certificate Log (L720), including:

• Certificate Number;

• Date issued;

• Block/Lot;

• Name/Address;

• Description of Work;

• Use Group;

• Type of Certificate(s);

• New or Additional area and volume;

• Ownership;

• Housing Units Gained or Lost;

• Total Value of Construction;

• Census Number;

• Fee/Payment.

8. Gives copy of certificate (Temporary Certificate of Occupancy or

Compliance) to Applicant.

9. Distributes copy to Tax Assessor. Retains Office Copy.

10. Removes Construction Permit Application (CPA)(UCC-F100) from

Central File and updates section V (Fee collection data) and section X

(Temporary Certificate of Occupancy/Compliance data).

MUNICIPAL PROCEDURES MANUAL

5.2.1 TCO/TCC Preparation and Issuance –continued.

11. Prepares TCO/TCC Control Card (F280) with the following

information:

• Compliance deadline (expiration date of TCO/TCC);

• Construction Permit Number;

• Date of TCO/TCC issuance;

• Owner/agent name;

• Work site address;

• Telephone number of Owner/agent;

• Conditions to be resolved.

Note: This card is prepared to monitor Temporary Certificates and their

expiration dates.

12. Files TCO/TCC Control Card in TCO/TCC Tickler file, by compliance

deadline.

13. Files CPA and Office Copy of Certificate (Temporary Certificate of

Occupancy/Compliance) in Central File.

MUNICIPAL PROCEDURES MANUAL

5.2.2 TCO/TCC Compliance Monitoring

Responsibility

Technical Assistant to the Construction Official

Action

1. Checks TCO/TCC Tickler File periodically for upcoming compliance

due dates.

a. If no Temporary Certificates expire within three (3) days, no

further action required.

2. Removes CPA (UCC-F100) from Central File.

3. Checks inspection summary to identify if all required Subcode officials

have given final approvals.

a. If all finals have not been given, notifies Inspector to check for

possible violation;

b. If all final approvals have been given:

• Discards TCO/TCC Control Card;

• Performs procedure, "Certificate Preparation" (5.1.1);

• Notifies Applicant that a final Certificate of Occupancy must be

obtained. Re-files CPA in Central File.

MUNICIPAL PROCEDURES MANUAL

6.0.0 End-of-Month Reporting

This section contains procedures for end-of-month reporting. These

procedures will act as a guide in preparing the Town Report, the Municipal

Monthly Activity Report, and the Census Report.

The Key Player in these Activities is the Technical Assistant to the

Construction Official. His/her activities are supported by the Construction Official.

The major activities and responsibilities of the performers are:

Technical Assistant to the Construction Official

• Tabulates each category reported in the Log and transcribes the

data onto the appropriate monthly report.

• Gives report copies to the appropriate officials.

• Maintains the report files.

Construction Official

• Reviews each report for critical indicators and trends in

activities.

• Reviews each report for accuracy prior to issuance.

MUNICIPAL PROCEDURES MANUAL

6.1.0 Local Reporting

6.1.1 Town Report Preparation

Responsibility

Technical Assistant to the Construction Official

Action

1. Obtains the Permit Fee Log (UCC-L700) and the Certificate Log

(UCC-L720) for the reporting month.

2. Prepares the Town Report in format suitable for Town use, using

information recorded in both logs.

3. Copies Town Report and distributes to appropriate officials.

NOTE: If municipality will accept a copy of the "Monthly Municipal

Activity Report" as prepared in procedure 6.2.1 in place of the

above, this procedure may be omitted.

MUNICIPAL PROCEDURES MANUAL

6.2.0 State Reporting

6.2.1 Municipal Monthly Activity Report Preparation (Permits)

Responsibility

Technical Assistant to the Construction official

Action

1. Obtains the Permit Fee Log (UCC-L700) for the reporting month.

2. Fills out the reporting month and year on the Municipal Monthly Activity

Report--Permits (UCC-R812).

3. Calculates totals of the following items for each Use Group, using the

Permit Fee Log:

New Construction (New or Addition)

• Number of Permits and Updates;

• Square and cubic footage gained;

• Private or public ownership;

• Housing units gained or lost by sale or rental;

• Total value of construction.

Alterations

• Number of Permits and Updates;

• Private or public ownership;

• Housing units gained or lost.

Demolition

• Number of Permits and Updates;

• Private or public ownership;

• Housing units lost.

4. Records fees collected for:

• Building;

• Plumbing;

• Electrical;

• Fire Protection;

• Elevator;

• Mechanical;

• Certificate;

• Other.

5. Records the use group totals on the Municipal Monthly Activity Report

(Permits).

MUNICIPAL PROCEDURES MANUAL

6.2.1 Municipal Monthly Activity Report Preparation (Permits) –continued.

6. Calculates total for each item and records on Activity Report,

with signature and date.

7. Distributes copies of the Municipal Monthly Activity report to:

• Department of Community Affairs*

• Town Officials, as required;

• Town Departments as required.

8. Files copy of Municipal Monthly Activity Report (Permits).

* Those municipalities using the NJDCA's UCCARS software or any

UCCARS-like software need only transmit data electronically on or

before the 7th calendar day of the following month. Municipalities

participating in the NJDCA’s PermitsNJ need do nothing.

MUNICIPAL PROCEDURES MANUAL

6.2.2 Municipal Monthly Activity Report Preparation (Certificates)

Responsibility

Technical Assistant to the Construction Official

Action

1. Obtains the Certificate Log (UCC-L720) for the reporting month.

2. Fills out the reporting month and year on the Municipal Monthly Activity

Report- Certificates (UCC-R811).

3. Calculates totals of the following items for each Use Group using the

Certificate Log:

• Number of certificates;

• Square and cubic footage gained for new and addition;

• Public or private ownership;

• Housing units gained or lost;

• Value of construction;

• Records totals of certificate fees collected that were not previously

reported with Permit activity.

4. Records the Use Group total on the Municipal Activity Report

(Certificates).

5. Signs and dates.

6. Distributes copies of the Municipal Activity Report to:

• Department of Community Affairs*

• Town Officials, as requested

• Town Departments, as required

7. Files copy of Municipal Monthly Activity Report (Certificates).

* Those municipalities using the NJDCA's UCCARS software or any

UCCARS-like software need only transmit data electronically on or

before the 7th calendar day of the following month. Municipalities

participating in the NJDCA’s PermitsNJ need do nothing.

MUNICIPAL PROCEDURES MANUAL

6.2.3 Census Report Preparation

Responsibility

Technical Assistant to the Construction Official

Action

1. Obtains the Permit Fee Log (UCC-L700) for the reporting month.

2. Completes the Census Report using information recorded on the

Permit Fee Log.

3. Makes a copy of the Census Report.

4. Files copy, by month, in Census Report File.

5. Sends original to the US Census Bureau.*

*If you are transmitting your municipality’s monthly Permit and Certificate

data to DCA electronically, or if your municipality participates in

PermitsNJ, your Federal Census reporting requirement is automatically

fulfilled as well. Please notify the US Census Bureau of your

transmitting electronically and you will not be required to submit the

paper report.

MUNICIPAL PROCEDURES MANUAL

6.2.4 NJ State Permit Surcharge (Training) Quarterly Report

Responsibility

Technical Assistant to the Construction Official

Action

1. Obtains the Permit Fee Logs (UCC-L700) for the reporting quarter.

2. Completes the report (R840B) by using the information recorded on

each Permit Fee Log and totaling the amounts for the quarter.

3. Inserts the dollar amount submitted, the total cubic volume (residential

and nonresidential new construction and additions) and the total cost

of rehabilitation projects (both residential and nonresidential), where

indicated.

4. Indicates the quarter of the year for which the report is being sent.

Signs and dates the report.

5. Indicates work that is fee exempt.

6. Sends this report along with a Municipal check for the NJ State Permit

Surcharge (Training) Fee made, payable to ‘Treasurer, State of New

Jersey.’ Vouchers cannot be accepted.

Note: Those municipalities using the NJDCA’s UCCARS software or

participating in PermitsNJ need only include the computer copy of this

report along with the check.

MUNICIPAL PROCEDURES MANUAL

7.0.0 On-Going Inspections

This section describes the administrative process related to cyclical

inspections. These procedures will serve as a guide to the Construction and

Subcode Officials, Inspectors and Technical Assistants in the maintenance of on-

going inspection logs and the reporting of inspection results.

The major activities and responsibilities of the performers are:

Construction Official

• Supervises cyclical inspection process.

• Issues Penalty Orders, Certificates, etc, applicable to the on-going

inspection process.

Inspector/Subcode Official

• Establishes cycle of inspections. Monitors and supervises cyclical

inspections.

• Conducts inspections and witnesses tests where applicable.

• Takes appropriate action(s) if device inspected is in violation of

regulations.

• Takes appropriate action(s) when Owner appeals agency’s decision(s).

• Calculates inspection fees.

• Prepares forms applicable to the process and forwards such to the

Technical Assistant within five (5) working days of the inspection

(except in emergency situations).

• Maintains an on-going inspection log.

• Maintains a schedule of device inspections within an established cycle

of inspections.

Technical Assistant to the Construction Official

• Reviews for completeness, the forms forwarded by the

Inspector/Subcode Official/Construction Official for completeness.

• Prepares Certificates as recommend by the Inspector.

• Ensures that all forms issued by the municipality are signed, dated,

etc., and forwards same to device owners.

• Files copies of forms in device files.

• Maintains up-to-date device files, and files of Inspection and Certificate

logs.

• Monitors inspection deadlines and the expiration dates of the

Certificates under which the devices operate.

Device Owner

• Takes appropriate action if device is in violation of the regulations.

• Arranges for necessary tests (through scheduling) upon notification by

the Inspector/Subcode Official.

MUNICIPAL PROCEDURES MANUAL

7.1.0 Log Maintenance

7.1.1 Log Update –Required Inspections

Responsibility

Technical Assistant

Action

1. Reviews all incoming Construction Permit Applications (CPA) and

relevant Technical Section(s) to determine whether any aspect of the

construction project for which a Permit is sought will require future on-

going inspections.

a. Verifies information recorded in CPA section IV.

• If data does not agree with information on Technical Section(s),

updates the CPA as appropriate.

b. If future on-going inspections will be required, proceeds to next step

(step 2).

c. If future on-going inspections will not be required, files CPA and

Technical Section(s) in Central file, by block and lot, and stops –

does not perform remainder of procedure.

2. Records type of required future on-going inspections on CPA, section

IV-DOES OR WILL YOUR BUILDING CONTAIN ANY OF THE FOLLOWING?

Note: this is not to say a Permit should be issued for the purpose of

conducting an annual inspection, it is simply the mechanism by which

additional devices requiring on-going inspections are added to the periodic

inspections registry!

3. Reviews On-going Inspections Log(s) (UCC-L730) to determine if

device is already recorded in log.

a. If information is already recorded in log –does not perform

remainder of procedure.

4. Enters device information in appropriate On-going Inspection Log:

• Owner’s name;

• Building site:

• Address;

• Phone number;

• Block/Lot.

• Type of device;

• Date of initial service.

a. If information is not complete, advises Subcode Official to obtain

necessary data.

5. Determines month(es) in which on-going inspection is required.

MUNICIPAL PROCEDURES MANUAL

6. Prepares On-Going Inspection control card (UCC-F290) for each

calendar month inspection is required (i.e., if semi-annual inspections

are required, two cards are completed), recording necessary site and

owner/agent identification, description of device and month in which

inspection is due.

7. Files On-Going Inspection control card, by inspection month, in On-

Going Inspection tickler file.

MUNICIPAL PROCEDURES MANUAL

7.1.2 On-Going Inspections Monitoring

Responsibility

Technical Assistant

Action

1. Reviews On-going Inspection tickler file six weeks prior to start of new

inspection month.

2. Identifies inspections required for the month.

a. Refers to On-going Inspections Log for additional information as

required.

3. Notifies appropriate Inspector of required inspections.

MUNICIPAL PROCEDURES MANUAL

7.1.3 Log Update –Inspection Results

Responsibility

Inspector

Action

1. Locates entry for inspected item in On-going Inspection Log (UCC-

L730).

2. Records date of final passed inspection.

MUNICIPAL PROCEDURES MANUAL

7.2.0 Cyclical (On-going) Inspections

7.2.1 Inspection Conducted –Elevator Device

Responsibility

Inspector

Action

1. Receives notice from Technical Assistant of on-going inspection due.

2. Contacts Owner/agent to schedule periodic elevator device inspection

(schedules cyclical inspection within the established cycle).

3. Schedules date and records on On-Going Inspection Schedule (UCC-

F300):

• Inspector’s Name;

• Owner/Agent name;

• Building location and registration number;

• Number and type of equipment to be inspected;

• Type of inspection (Periodic, Reinspection);

• Date inspection scheduled.

4. Calculates inspection fee (per device); records on On-going Inspection

schedule.

5. Prepares Elevator Inspection form (UCC-F310) in duplicate, recording

building address, block and lot.

6. Conducts or witnesses inspection and records inspection data on form.

a. If unable to conduct or complete inspections/witnesses:

• Updates schedule and Elevator Inspection form to indicate

inspection not done;

• Reschedules inspection;

• Records new inspection date on schedule.

7. Completes Elevator Inspection form (UCC-F310) by recording all

required data, date and type of the inspection, applicable codes,

results of the inspection/tests including citation of violations when

noted, recommendation, for certificate when appropriate, inspector’s

name, signature and license number.

MUNICIPAL PROCEDURES MANUAL

7.2.1 Inspection Conducted –Elevator Device –continued.

8. Upon completion of inspection/ witnessing of tests, determines whether

device passes inspection.

a. If elevator device passes inspection:

• Updates Elevator Inspection form to indicate approval;

• Prepares, if not already present, Elevator Notice (UCC F320)

placard; posts in Machine room;

• Signs and dates Elevator Notice placard after every

inspection;

• Prepares Certificate of Compliance (UCC-F260).

b. If elevator device does not pass inspection:

• Notifies Owner/agent of required action;

• Updates Elevator Inspection Form to indicate disapproval;

• Schedules reinspection of elevator device; records date on On-

going Inspection Schedule.

c. Requests the Subcode Official to issue a Notice of Violation and

Order to Terminate (UCC-F211) (see procedure 8.1.3) with any

violation cited as a result of the inspection test and determines the

due date of compliance. In cases when a Private Onsite Agency

enforces the Subcode, the Notice shall be issued through the

Construction Official’s office.

d. May recommend that Construction Official issue a Notice and Order

of Penalty (see procedure 8.1.6) when violations cited repeatedly

are not brought into compliance.

e. May determine that device poses an immediate danger to riders.

f. Submits Elevator Inspection form to Technical Assistant within five

(5) working days of the inspection, and within two (2) working days

of inspection in the case of shut-down of the device or any other

emergency situation discovered.

g. Notifies Subcode Official and the NJDCA Elevator Safety unit of

any: non-registered buildings/devices, devices removed from

service, or devices placed back in service discovered during the

inspection process.

MUNICIPAL PROCEDURES MANUAL

7.2.1 Inspection Conducted –Elevator Device –continued.

Responsibility

Inspector and Construction Official

Action

1. When it is determined that an existing device poses an immediate

danger to the riders, places device Out of Operation and notifies the

owner of the same.

A device is considered Out of Operation when the main line power

supply disconnecting means are pulled. The placard, “Notice, This

Elevator Device is Declared Unsafe” (UCC-F325) is affixed to the

main entrance(s) of the affected device and to the disconnecting

means. All necessary forms, Notices, Orders are issued and sent to

the device owner.

Responsibility

Elevator Subcode Official

Action

1. Establishes cycle of inspections.

2. Verifies list of Registered Building/Devices provided by the NJDCA

Elevator Safety unit; notifies the NJDCA of any discrepancies.

3. Monitors inspections process.

4. Ensures that the Certificates (TTC,CC) are issued as recommended

and that all UCC forms issued in relation to the inspection/test are

properly prepared, signed, issued timely, distributed accordingly and

on time, and filed in the device’s file.

5. Monitors and takes appropriate actions if devices are not inspected/re-

inspected on time.

6. If requested to issue violation notice by Inspector in step 7c above, and

a violation notice is warranted, issues Notice of Violation and Order to

Terminate (UCC-F211) by following procedure 8.1.3.

MUNICIPAL PROCEDURES MANUAL

7.2.1 Inspection Conducted –Elevator Device –continued.

Responsibility

Technical Assistant

Action

1. Receives and reviews forms/notices, etc, for completeness.

2. Prepares Certificates according to the Inspector’s recommendations.

a. Records all applicable data including but not limited to Certificate

type, date issued and the expiration date of the Certificate.

b. Records information applicable to the cyclical inspection process in

Certificate Log (UCC-L720). Information shall include but not be

limited to the Certificate’s type, date issued, and the expiration date

of the Certificate.

3. Obtains Construction Official’s signature on forms as required by the

UCC.

4. Forwards all forms issued for the inspection/test performed to the

device owner within five (5) working days of their receipt and within two

(2) working days in case of a shut-down of the device or any other

emergency situation as indicated by the Inspector/Subcode Official.

5. Files copies of the forms forwarded to the device owner in the device’s

file within two (2) weeks of distribution.

6. Monitors the expiration dates of the Certificates (CC/TCC) under which

the device operates.

a. In the absence of the required information for the new Certificate to

be issued, notifies the Subcode Official/Inspector about the

upcoming expiration date.

7. Maintains files of Inspection and Certificate Logs.

Responsibility

Device Owner

Action

1. Takes appropriate actions to arrange for tests requested by the

Inspector/Subcode Official.

2. Takes appropriate actions (as listed in 8.1.0) when ordered to comply

with the Notices/Orders issued by the agency.

MUNICIPAL PROCEDURES MANUAL

7.2.2 Inspection Conducted –Bonding and Grounding

Responsibility

Electrical Subcode Official or Inspector

Action

1. Receives notice from Technical Assistant of on-going inspection due.

2. Contacts swimming pool/spa/hot tub owner. Advises that Certificate of

Compliance is expiring; schedules annual inspection (schedules

cyclical inspection within the established cycle). Uses model

Pool/Spa/Hot Tub Annual Notice, if desired.

3. Records on On-Going Inspection Schedule (UCC-F300):

• Inspector’s Name

• Owner name

• Swimming pool/spa/hot tub location

• Number and type of equipment to be inspected

• Type of inspection (Periodic, Reinspection)

• Date inspection scheduled.

4. Calculates inspection fee; records on On-going Inspection schedule.

5. The Electrical Subcode Technical Section may be used for the purpose

of recording inspection fee, inspection and results; its use, however, is

not required

6. Performs visual (nondestructive) inspection of the electrical equipment

and wiring associated with each pool, spa or hot tub, to ensure that the

installation continues to be safe and meets applicable requirements of

the Electrical Subcode.

a. Inspection must address all visible safety items covered by the

Electrical Subcode, such as (but not limited to):

• Condition of connections and terminations;

• GFCI protection for motors;

• GFCI protection for receptacles;

• GFCI protection for underwater lights;

• Location of receptacles and switches;

• Location and sealing of junction boxes and deck boxes, etc.

7. Obtains copy of valid bonding and grounding certificate.

MUNICIPAL PROCEDURES MANUAL

7.2.2 Inspection Conducted –Bonding and Grounding –continued.

8. Returns Electrical Subcode Technical Section (if used) completed with

fee calculation and inspection results, and copy of valid bonding and

grounding certificate to Technical Assistant.

Responsibility

Technical Assistant

Action

1. Receives forms from Subcode Official or Inspector.

2. Prepares Certificate (CC/TCC) according to the Subcode Official or

Inspector’s recommendations.

a. Records all applicable data including but not limited to Certificate

type, date issued and the expiration date of the Certificate,

indicating “Pool/Spa/Hot Tub Bonding and Grounding” and any

other pertinent and necessary detail in the Description of Work/Use

space on the Certificate form.

Note: A Certificate may encompass more than one swimming

pool/spa/hot tub if those devices are in the same vicinity, accessible to

an inspector in the same inspection visit, and are covered by the same

bonding and grounding certificate.

b. Records information applicable to the cyclical inspection process in

Certificate Log (UCC-L720). Information shall include but not be

limited to the Certificate’s type, date issued, and the expiration date

of the Certificate.

3. Obtains Construction Official’s signature on Certificate as required by

the UCC.

4. Forwards all forms issued for the inspection/test performed to the

swimming pool/spa/hot tub owner within five (5) working days of their

receipt, and within two (2) working days in case of a Notice of Unsafe

Structure being issued (see procedure 8.1.2).

5. Files copies of the forms forwarded to the swimming pool/spa/hot tub

owner in the swimming pool/spa/hot tub’s file in the central file system

within two (2) weeks of distribution.

6. Monitors the expiration dates of the Certificates (CC/TCC) under which

the swimming pool/spa/hot tub operates.

MUNICIPAL PROCEDURES MANUAL

7.2.2 Inspection Conducted –Bonding and Grounding –continued.

a. In the absence of the required information for the new Certificate to

be issued, notifies the Subcode Official/Inspector about the

upcoming expiration date.

7. Maintains files of Inspection and Certificate Logs.

Responsibility

Device Owner

Action

1. Takes appropriate actions to arrange for tests requested by the

Inspector/Subcode Official.

2. Takes appropriate actions (as listed in 8.1.0) when ordered to comply

with the Notices/Orders issued by the agency.

MUNICIPAL PROCEDURES MANUAL

7.2.3 Ongoing Inspection–Backflow Preventer Re-Testing

Responsibility

Plumbing Subcode Official or Inspector

Action

1. Receives notice from Technical Assistant of annual re-testing due.

2. Contacts backflow preventer device owner; advises that Certificate of

Compliance is expiring, performance test certification is required and

payment of fee is due. Uses model Testing of Backflow Preventers

Annual Reminder, if desired.

Note: At his or her discretion, the Plumbing Inspector or Subcode

Official may elect to witness the test.

3. Calculates backflow preventer annual fee based upon the fee

established by municipal ordinance.

4. Obtains copy of valid performance test certificate.

5. The Plumbing Subcode Technical Section may be used for the

purpose of recording the annual fee, witnessing of the test and test

results; its use, however, is not required.

6. Returns Plumbing Subcode Technical Section (if used) completed with

fee calculation and copy of valid performance test certification to

Technical Assistant.

Responsibility

Technical Assistant

Action

1. Receives forms from Subcode Official or Inspector.

2. Prepares Certificate (CC/TCC) according to the Subcode Official or

Inspector’s recommendations.

a. Records all applicable data including but not limited to Certificate

type, date issued and the expiration date of the Certificate,

indicating “Backflow Preventer” and any other pertinent and

necessary detail such as location in the building, model no., etc., in

the Description of Work/Use space on the Certificate form.

MUNICIPAL PROCEDURES MANUAL

7.2.3 Ongoing Inspection –Backflow Preventer Re-Testing –continued.

Note: Issues one CC per building/structure, reflective of the flat fee

calculation per building/structure and not per device.

b. Records information applicable to the cyclical inspection process in

Certificate Log (UCC-L720). Information shall include but not be

limited to the Certificate’s type, date issued, and the expiration date

of the Certificate.

3. Collects fee.

4. Obtains Construction Official’s signature on Certificate of Compliance

as required by the UCC.

5. Forwards all forms issued for the inspection/test performed to the

backflow preventer device owner within five (5) working days of their

receipt, and within two (2) working days in case of a Notice of Unsafe

Structure being issued (see procedure 8.1.2).

6. Files copies of the forms forwarded to the backflow preventer device

owner in the backflow preventer’s file in the central file system within

two (2) weeks of distribution.

7. Monitors the expiration dates of the Certificates (CC/TCC) under which

the backflow preventer operates.

a. In the absence of the required information for the new Certificate to

be issued, notifies the Subcode Official/Inspector about the

upcoming expiration date.

8. Maintains files of Inspection and Certificate Logs.

Responsibility

Device Owner

Action

1. Takes appropriate actions to arrange for tests requested by the

Inspector/Subcode Official.

2. Takes appropriate actions (as listed in 8.1.0) when ordered to comply

with the Notices/Orders issued by the agency.

MUNICIPAL PROCEDURES MANUAL

8.0.0 Notices, Orders, and Appeals

The section describes the processing of special legal Notices, Orders and

applications for Appeal. These Notices, Orders and applications are an integral

part of enforcing the Uniform Construction Code.

The Construction Official and Subcode Official are the key players in this

process. Their activities are supported by the Technical Assistant and involve

the participation of the Applicant.

The major activities and responsibilities of the performers are:

Construction Official

• Monitors and supervises the processing of Notices.

• Reviews and authorizes when appropriate, Notices and Orders. As

per N.J.A.C. 5:23-4.14(e)2 the Construction Official shall sign UCC-

F250, UCC-F211 and UCC-F213 when a private on-site inspection

agency enforces the subcode(s).

• Reviews and authorizes variation decisions made by the Subcode

Official.

• Takes appropriate action in response to a decision of the Construction

Bd. of Appeals.

• Forwards Notices, Orders and Variations to Technical Assistant for

distribution and proper filing.

Subcode Official

• Prepares and forwards Notices/Orders to the Construction Official as

required.

• Subcode Official employed by the municipality, prepares and issues

Stop Construction Orders and Notices of Violations and Order to

Terminate and forwards them to Technical Assistant for distribution as

required, and filing.

• Assures that site is re-inspected when Owner/agent complies with

terms of the Notice/Order.

• Takes appropriate action if Owner/agent does not comply with

Notice/Order.

• Assures that a history of notices issued is maintained in the

appropriate files.

• Determines the merit of the Code variation requested; prepares a

response and forwards in the Construction Official for necessary

action.

MUNICIPAL PROCEDURES MANUAL

8.0.0 Notices, Orders, and Appeals –continued.

Technical Assistant

• Receives, distributes as required, and files Notices, Orders,

applications and decisions on variations.

• Provides appropriate forms and assists Owner/agent in completing an

appeal to the Construction Bd. of Appeals.

Applicant

• Takes appropriate action when ordered to comply with a Notice/Order.

• Takes appropriate actions to implement the alternatives of the

variations granted by the agency.

• Files an appeal with the Construction Bd. of Appeals when disputing a

decision of the Enforcing Agency.

• Takes appropriate action in response to a decision of the Construction

Bd. of Appeals.

MUNICIPAL PROCEDURES MANUAL

8.1.0 Notices/Orders

8.1.1 Stop Construction Order

The Stop Construction Order may be used as a notice of any violation,

however, it stops all work of a specific subcode or subcodes, or all work

entirely on the construction project. It also carries a daily rather than

weekly penalty, when a subsequent Notice and Order of Penalty is

issued.

Immediate penalty must be ordered in conjunction with if used to stop

work without a Permit.

If used to stop legitimate job in progress, must list what’s wrong.

Issued to Permit holder or the person performing the work; if the Permit

holder or person performing the work is not the Owner in fee, must issue

to Owner in fee as well.

Provides ability to seek injunctive relief, i.e., a court order, to stop the

person(s) performing the work from violating the Stop Construction Order.

Responsibility

Subcode Official

Action

1. Prepares a Stop Construction Order (UCC-F250) in duplicate, and a Stop

Construction Placard (UCC-F255).

a. Records the following Identification information:

• Construction Permit number;

• Date Permit issued;

Note: where construction has commenced without a Construction

Permit, simply leave the Permit number and date issued fields

blank.

• Stop Construction Order number, if required by town;

• Work site location;

• Block/lot of construction site;

• Owner and Agent (if any) name and address;

• Name and address of Other Party receiving Order if not Owner or

Agent;

b. Indicates dates:

• Date of inspection that led to Order;

• Date of Notice and Order.

c. Describes action to be taken:

• Indicates work under which subcode(s) is required to stop;

• Indicates date by which construction must stop.

MUNICIPAL PROCEDURES MANUAL

8.1.1 Stop Construction Order –continued.

d. Indicates exact section of regulations of which Owner/agent or

other party is in violation.

e. Quotes the above sections of the regulations.

f. States the condition upon which construction may resume.

g. Fills in appeal information:

• Construction Bd. of Appeals name.

• Appeal fee;

• Construction Bd. of Appeals address.

h. Provides contact telephone number.

i. Subcode Official signs and dates.

2. Delivers original Order to Owner/agent or to Other Party (see N.J.A.C.

5:23-2.31(d) for service requirements).

3. Noted issuance of Order on Technical Section(s) (UCC-F110 thru -

F150), if applicable.

4. Files copy of Order with (or without) Construction Permit Application

(CPA) (UCC-F100) in Central File.

5. Responds to Owner/agent or Other Party’s actions.

a. If construction stops and conditions are met, re-inspects site and

informs Owner/agent or Other Party that he/she has permission to

continue work; notes compliance on back of Order.

b. If construction does not stop:

• Issues a Notice and Order of Penalty by performing procedure,

“Notice and Order of Penalty” (8.1.7).

• Advises the Construction Official to seek the Order of a court of

competent jurisdiction, as needed, restraining further work at the

site.

c. If appeal is made to the Construction Bd. of Appeals, provide board

with full record of the construction project in question.

MUNICIPAL PROCEDURES MANUAL

8.1.4 Notice of Violation and Order to Terminate

The Notice of Violation and Order to Terminate is used most often to cite

violations of a technical nature.

Subsequent Notice and Order of Penalty issued carries weekly penalty.

Issued to Permit holder or the person performing the work; if the Permit

holder or person performing the work is not the Owner in fee, must issue

to Owner in fee as well.

Specifies timeframe in which violation must be corrected.

Responsibility

Subcode Official

Action

1. Prepares a Notice of Violation and Order to Terminate (UCC-F211) in

duplicate.

a. Records the following Identification information:

• Construction Permit number;

• Date of Permit issuance;

• Notice number, if required by Town;

• Work site location;

• Block/lot of construction site;

• Owner and Agent (if any) name and address;

• Indication of to whom the Notice is addressed;

• Name and address of Other Party receiving Notice is not Owner or

Agent;

b. Indicates dates:

• Date of inspection;

• Date of this Notice;

• Compliance due date, i.e., date by which recipient must comply with

terms of Notice.

c. Indicates type of action that must be taken:

• Describes violation(s) found, quoting from section of Code violated.

• Repeats compliance due date.

d. Fills in appeal information:

• Construction Bd. of Appeals name;

• Appeal fee;

• Construction Bd. of Appeals address.

e. Provides contact telephone number.

f. Subcode Official signs and dates.

2. Delivers original Notice to Owner/agent or to Other Party (see N.J.A.C.

5:23-2.33 for service requirements).

MUNICIPAL PROCEDURES MANUAL

8.1.4 Notice of Violation and Order to Terminate –continued.

3. Files copy of Order with (or without) Construction Permit Application

(CPA) (UCC-F100) in Central File.

4. Notes issuance of Notice & Order in Technical Sections(s) (UCC-F110

thru –F150).

5. Responds to request for extension of compliance due date, if applicable.

6. Responds to Owner/agent or Other Party’s actions.

a. If Notice is not complied with in a timely fashion, takes appropriate

action (see N.J.A.C. 5:23-2.31)

b. If appeal to Construction Bd. of Appeals is made, provides board with

full record of the construction project in question.

MUNICIPAL PROCEDURES MANUAL

8.1.5 Notice of Unsafe Structure

The Notice of Unsafe Structure is used in more urgent circumstances

than the Notice of Violation and Order to Terminate. See N.J.A.C. 5:23-

2.32(a).

Results from inspection, describes an unsafe condition, and orders the

recipient to vacate by a specified date and/or demolish or make

prescribed repairs by a specified date.

The Notice of Unsafe Structure is issued to the Owner in fee, but may

also be served upon the Owner’s agent as specified in the Construction

Permit application, the person responsible for work, or any agent or

person in control of the building.

Responsibility

Construction Official

Action

1. Prepares a Notice of Unsafe Structure (UCC-F241) in duplicate, and an

Unsafe Structure Placard (UCC-F245).

a. Records the following Identification information:

• Construction Permit number, if applicable;

• Date of Permit issuance, if applicable;

• Notice number, if required by Town;

• Building/structure site location;

• Block/lot of building/structure site;

• Owner and Agent (if any) name and address;

• Indication of to whom the Notice is addressed;

• Name and address of Other Party receiving Notice if not Owner or

Agent;

b. Indicates dates:

• Date of inspection that led to Notice;

• Date Notice was issued.

c. Reiterates inspection date and describes unsafe condition found.

d. Indicates type of action Owner/agent is required to take:

• If structure must be vacated, check and indicate date by which

must be vacated;

• If structure must be demolished or unsafe conditions otherwise

corrected, check and indicate the date by which the structure must

be:

• Demolished;

• Repaired.

MUNICIPAL PROCEDURES MANUAL

8.1.5 Notice of Unsafe Structure –continued.

e. Fills in appeal information:

• Construction Bd. of Appeals name;

• Appeal fee;

• Construction Bd. of Appeals address.

f. Provides contact telephone number.

g. Construction Official signs and dates.

2. Delivers original Notice to Owner/agent or to Other Party (see N.J.A.C.

5:23-2.33 for service requirements).

3. Files copy of Notice with (or without) Construction Permit Application

(CPA) (UCC-F100) in Central File.

4. Notes issuance of Notice on Technical Section(s) (UCC-F110 thru –F150).

5. Responds to Owner/agent or Other Party’s actions.

a. If repairs are made, evaluates whether structure is restored to within

Code requirements.

b. If Owner/agent or Other Party neglects or refuses to comply with

Notice, forwards matter to appropriate legal counsel.

MUNICIPAL PROCEDURES MANUAL

8.1.6 Notice of Imminent Hazard

The Notice of Imminent Hazard is used for the most serious

circumstances and where immediate life safety concerns are present.

See N.J.A.C. 5:23-2.32(b).

Results from inspection, describes the imminent hazard, and orders the

recipient to vacate forthwith, i.e., at once.

The Notice of Imminent Hazard further orders to make the prescribed

repairs by a specified date or to demolish the structure by a specified

date.

The Notice of Imminent Hazard is issued to the Owner in fee, but may

also be served upon the Owner’s agent as specified in the Construction

Permit application, the person responsible for work, or any agent or

person in control of the building.

Order to Vacate placards (UCC-F245) must be posted. (Note: While

UCC-F245 continues to be commonly referred to as the Unsafe Structure

Notice, it is the Order to Vacate placard)

Responsibility

Construction Official

Action

1. Prepares a Notice of Imminent Hazard (UCC-F242) in duplicate, and the

necessary number of Order to Vacate Placards (UCC-F245).

a. Records the following Identification information:

• Construction Permit number, if applicable;

• Date of Permit issuance, if applicable;

• Notice number, if required by Town;

• Building/structure site location;

• Block/lot of building/structure site;

• Owner and Agent (if any) name and address;

• Indication of to whom the Notice is addressed;

• Name and address of Other Party receiving Notice if not Owner or

Agent;

b. Indicates dates:

• Date of inspection that led to Notice;

• Date Notice was issued.

c. Reiterates inspection date and describes imminent hazard condition

found.

MUNICIPAL PROCEDURES MANUAL

8.1.6 Notice of Imminent Hazard –continued.

d. Indicates type of action Owner/agent is required to take:

• If structure may be rendered temporarily safe, so indicate by

checking the “Immediately correct…” box;

• If structure must be demolished, check and indicate the date by

which the structure must be demolished.

e. Provides contact telephone number.

f. Construction Official signs and dates.

2. Delivers original Notice to Owner/agent or to Other Party (see N.J.A.C.

5:23-2.33 for service requirements).

3. Posts each entrance of the building/structure with the placards prepared in

step 1 above.

4. Files copy of Notice with (or without) Construction Permit Application

(CPA) (UCC-F100) in Central File.

5. Notes issuance of Notice on Technical Section(s) (UCC-F110 thru –F150),

if applicable.

6. Employs temporary safeguards, closing of streets, etc. as prescribed at

N.J.A.C. 5:23-2.32(b) 2., 3., 4., and 5.

7. Responds to Owner/agent or Other Party’s actions.

a. If measures taken to temporarily render structure safe and secure,

evaluates.

b. If Owner/agent or Other Party neglects or refuses to comply with

Notice, forwards matter to appropriate legal counsel.

MUNICIPAL PROCEDURES MANUAL

8.1.7 Notice and Order of Penalty

The Notice and Order of Penalty is used to assess weekly penalties for

failure to terminate violations as prescribed in: 1) a Notice of Violation and

Order to Terminate (UCC-F211); b) a Notice of Unsafe Structure (UCC-

F241); and c) a Notice of Imminent Hazard (UCC-F242).

The Notice and Order of Penalty is also used to assess daily penalties for

failure to comply with a Stop Construction Order (UCC-F250).

The Notice and Order of Penalty is also used to assess immediate

penalties for: 1) Making a false or misleading written statement or

omitting required information in an application or request for approval; 2)

Failing to obtain a Construction Permit; 3) Failing to request required

inspections; and 4) Allowing occupancy prior to receiving a Certificate of

Occupancy.

The UCC authorizes up to a $2,000 penalty for each cited violation .See

N.J.A.C. 5:23-2.31(e) for specifics.

Responsibility

Construction Official

Action

1. Prepares a Notice and Order of Penalty (UCC-F212) in duplicate.

a. Records the following Identification information:

• Construction Permit number, if applicable;

• Date of Permit issuance, if applicable;

• Notice number, if required by Town;

• Building/structure site location;

• Block/lot of building/structure site;

• Owner and Agent (if any) name and address;

• Indication of to whom the Notice is addressed;

• Name and address of Other Party receiving Notice if not Owner or

Agent;

b. Indicates by checking, the circumstances of the violation leading to a

penalty.

i. If penalty is for failure to terminate violation(s) previously cited with

UCC-F211, -F241 or –F242:

• Records date of previous notice;

• Indicates by checking, previous notice type;

• Records reinspection date;

• Quotes violation(s) remaining.

MUNICIPAL PROCEDURES MANUAL

8.1.7 Notice and Order of Penalty –continued.

ii. If penalty is immediate for 1) Making a false or misleading written

statement or omitting required information in an application or

request for approval; 2) Failing to obtain a Construction Permit; 3)

Failing to request required inspections; and 4) Allowing occupancy

prior to receiving a Certificate of Occupancy:

• Records date of violation discovered;

• Indicates by checking, the specific violation type.

iii. If penalty is for failure to comply with Stop Construction Order:

• Records date of Stop Construction Order;

• Records reinspection date.

c. Records penalty:

• Indicates amount for each violation;

• Indicates total penalty amount;

• Indicates by checking, period over which additional penalties will be

assess;

• Records new reinspection date;

• Records additional penalty amount;

• Indicates by checking daily or weekly assessment of additional

penalties.

d. Fills in appeal information:

• Construction Bd. of Appeals name;

• Appeal fee;

• Construction Bd. of Appeals address.

e. Provides contact telephone number.

f. Construction Official signs and dates.

2. Delivers original Notice to Owner/agent or to Other Party (see N.J.A.C.

5:23-2.33 for service requirements).

3. Files copy of Notice & Order with (or without) Construction Permit

Application (CPA) (UCC-F100) in Central File.

4. Notes issuance of Notice on Technical Section(s) (UCC-F110 thru –F150).

5. Responds to Owner/agent or Other Party’s actions.

6. If Owner/agent or Other Party neglects or refuses to settle penalties

assessed, collects pursuant to the Penalty Enforcement Law of 1999

(N.J.S.A. 2A:58-10 et seq.).

MUNICIPAL PROCEDURES MANUAL

8.1.8 Notice of Violation and Order to Terminate (Post-Certificate of

Occupancy –Residential Construction)

In the Supreme Court decision, DKM Residential Properties Corporation

v. The Township of Montgomery and the Construction Board of Appeals

of the Township of Montgomery, the Court held that local code

enforcement agencies may issue Notices of Violation to the builder after

the Certificate of Occupancy (CO) has been issued and the builder has

transferred title to the property. The decision requires that any violation

that would have caused the CO to be withheld must be cited. Because

no CO would be issued when there are any known violations, this means

that a Notice of Violation should be issued for any and all code violations

found by or brought to the attention of the local enforcing agency.

This procedure is based upon the guidance provided in UCC Bulletin No.

05-01.

Responsibility

Subcode Official

Action

1. Before preparing the Notice of Violation and Order to Terminate (Post-

Certificate of Occupancy –Residential Construction), UCC-F213, advise

homeowner to go through homeowner’s warranty first for items known to

be covered under warranty because builder is obligated to correct

warranted defects; if builder fails to do so, warranty company pays for the

correction. This avenue affords better protection to the homeowner than

the issuance of a Violation Notice & Order.

a. If warranty claim denied, obtain copy of letter of denial.

b. If violation involves item(s) not covered by warranty or out of warranted

period, issue Violation Notice & Order without obtaining warranty

company denial.

c. If homeowner wishes to pursue correction through UCC rather than

warranty claim, issue Violation Notice & Order without warranty

company denial.

d. If unsure of warranty coverage, issue Violation Notice & Order without

warranty company denial.

2. Prepares a post-CO Notice of Violation and Order to Terminate (UCC-

F213) in triplicate.

a. Records the following Identification information:

• Order number;

• Work site location;

• Block/lot of construction site;

MUNICIPAL PROCEDURES MANUAL

8.1.8 Notice of Violation and Order to Terminate (Post-Certificate of

Occupancy –Residential Construction) –continued.

• Contractor/Builder name and address; and

• Owner in fee name and address;

b. Indicates dates:

• Date of inspection;

• Date of this Notice;

• Compliance due date, i.e., date by which recipient must comply with

terms of Notice & Order.

c. Indicates type of action that must be taken:

• Describes violation(s) found, quoting from section of Code violated -

include any and all violations;

• Base upon model codes in effect at time of building’s construction;

• To preserve the homeowner’s appeal rights, make separate list in

space provided of item(s) a part of homeowner’s complaint but not a

violation of UCC.

• Repeats compliance due date.

d. Fills in appeal information:

• Construction Bd. of Appeals name;

• Appeal fee;

• Construction Bd. of Appeals address.

e. Provides contact telephone number.

f. Subcode Official signs and dates.

3. Serves one copy of the Notice & Order on the contractor/builder and one

copy of the Notice & Order on the homeowner (see N.J.A.C. 5:23-2.33 for

service requirements).

4. Require development-wide action on certain deficiencies.

a. Certain violations involving life safety and serious enough to warrant

citing every home in the development found to have such violations

must be cited and must require abatement.

• Owner may be obligated if builder is unwilling, unable or unavailable

to do so;

• Refer to N.J.A.C. 5:23-2.35 for list of code sections requiring global

and absolute action.

• Repeat steps 1 through 3 as necessary.

5. Files third copy of Notice & Order Central File.

6. Responds to request for extension of compliance due date, if applicable.

MUNICIPAL PROCEDURES MANUAL

8.1.8 Notice of Violation and Order to Terminate (Post-Certificate of

Occupancy –Residential Construction) –continued.

7. Responds to Contractor/Builder and Owner actions.

a. If Notice is not complied with in a timely fashion, takes appropriate

action (see N.J.A.C. 5:23-2.31)

b. If appeal to Construction Bd. of Appeals is made, provides board with

full record of the construction project in question.

For additional information, refer to the latest edition of UCC Bulletin No. 05-1,

Issuance of Notice of Violation After Issuance of Certificate of Occupancy and

Transfer of Title, www.nj.gov/dca/divisions/codes.

MUNICIPAL PROCEDURES MANUAL

8.1.9 Notice and Order of Penalty (Post-Certificate of Occupancy –

Residential Construction)

When the time allowed in the original post-Certificate of Occupancy

Violation Notice & Order has expired and the violations remain unabated,

a Notice and Order of Penalty (Post-Certificate of Occupancy –

Residential Construction), UCC-F214, should be issued to the builder,

and a copy provided to the homeowner.

This procedure is based upon the guidance provided in UCC Bulletin No.

05-01.

Responsibility

Construction Official

Action

1. Prepares a Post-CO Notice and Order of Penalty (UCC-F214) in triplicate.

a. Records the following Identification information:

• Order number;

• Building/structure site location;

• Block/lot of building/structure site;

• Contractor/Builder name and address; with copy to

• Owner in fee name and address;

b. Indicates date of inspection as recorded on Post-CO Notice of

Violation.

c. Indicates date of reinspection (the reinspection date generally

correlates to the compliance due date reflected on the original Post-CO

Notice of Violation);

d. Records violations cited on the original Post-CO Notice of Violation

remaining unabated.

e. Records penalty:

• Indicates amount for each violation;

• Indicates total penalty amount;

• Records new reinspection date;

• Records additional penalty amount;

f. Fills in appeal information:

• Construction Bd. of Appeals name;

• Appeal fee;

• Construction Bd. of Appeals address.

g. Provides contact telephone number.

h. Construction Official signs and dates.

MUNICIPAL PROCEDURES MANUAL

8.1.9 Notice and Order of Penalty (Post-Certificate of Occupancy –

Residential Construction) –continued.

2. Serves one copy of the Notice & Order on the contractor/builder and one

copy of the Notice & Order on the homeowner (see N.J.A.C. 5:23-2.33 for

service requirements)

3. Files third copy of Notice & Order in Central File.

4. Responds to Contractor/Builder or Owner’s actions.

5. If Contractor/Builder neglects or refuses to settle penalties assessed,

collects pursuant to the Penalty Enforcement Law of 1999 (N.J.S.A.

2A:58-10 et seq.).

For additional information, refer to the latest edition of UCC Bulletin No. 05-1,

Issuance of Notice of Violation After Issuance of Certificate of Occupancy and

Transfer of Title, www.nj.gov/dca/divisions/codes.

MUNICIPAL PROCEDURES MANUAL

8.2.0 Appeals

8.2.1 Application for a Variation

Responsibility

Construction Official or Subcode Official

Action

1. Gives Owner/agent a blank Application for Variation (UCC-F160).

2. Assists Owner/agent in completing application.

a. Determines and collects fees.

3. Reviews completed Application for Variation.

4. After reviewing, contacts Owner/agent for additional information, as

necessary.

5. Makes decision on application within twenty (20) days of receipt by CCE

office.

a. If office falls to respond within twenty (20) business days, application is

automatically denied.

6. Checks at the bottom of the Application for a Variation, Denied or Granted,

as appropriate.

7. Signs and dates the application, obtaining all pertinent Subcode Officials’,

as well as the Construction Official’s signature.

8. States reason(s) for the decision made, attaching statement to application.

9. Makes copy and files application and statement with CPA in Central File.

10. Delivers original statement and application to Owner/agent (see N.J.A.C.

5:23-2.33 for service requirements).

11. Takes appropriate follow-up action.

a. If variation granted, performs procedure “Plan Review and Fee

Calculation” (3.1.3).

b. If variation is not granted:

i. Performs procedure, “Plan Review and Fee Calculation” (3.1.3)

when Applicant submits revised plans.

ii. If Applicant wishes to appeal decisions, performs procedure

“Application to Construction Board of Appeals” (8.2.2)

MUNICIPAL PROCEDURES MANUAL

8.2.2 Application to Construction Board of Appeals

Responsibility

Technical Assistant

Action

1. Gives Owner/agent blank Application to Construction Board of Appeals

form.

2. Assists Owner/agent in completing application.

3. Responds to board as needed,

MUNICIPAL PROCEDURES MANUAL

8.2.3 Decision of the Construction Board of Appeals

Responsibility

Technical Assistant

Action

1. Receives decision of the Construction Bd. of Appeals from the board.

2. Reviews decision and takes appropriate action.

3. Files decision with CPA in Central File.

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Appendix A. –Construction Permit Application Instructions

Instructions for completing Construction Permit Applications and Technical

Sections are as follows:

UCC-F100, Construction Permit Application –pg. 1.

Applicant completes sections I, II, III, IV, VI and VII. CCE Office completes

sections V.

I. Identification

1. Work site. Record the address at which the construction project will

occur.

2. Name of Owner in Fee. Record the property owner’s name, telephone

no. e-mail address (if any), and traditional mailing address; include

municipality and zip code.

3. Ownership in Fee. Indicate whether ownership is Public or Private.

4. Principal Contractor. Record the name, telephone no., traditional

address and e-mail address of the principal contractor. If the project is

new residential construction, record the contractor’s Builder Registration

No. If the project involves a single subcode, and the subcode contractor

and principal contractor are one in the same, and the project is for:

• Electrical, Plumbing or HVACR work only, then record the

contractor’s Electrical, Master Plumber, or HVACR license no.

• Fire protection equipment, then record the contractor’s certification

no.

• Burglar alarm, fire alarm or electronic security systems, then record

the contractor’s license no.

• A home improvement project, then record the contractor’s Home

Improvement Contractor registration no., or reason for exemption.

• A landscape irrigation system, then record the contractor’s

Landscape Irrigation Contractors certification.

See N.J.A.C. 5:23-2.15(b) for licensing, registration,

certification requirements.

• If you are a homeowner performing your own work, record

Homeowner in section I-5.

Note: Contractor information must include License or Builder

Registration number, where applicable, and Federal Employer Number.

5. Architect or Engineer. Record the architect or engineer’s firm name,

contact person, traditional address, e-mail address, telephone and Fax

no.

6. Responsible Person in Charge once Work has Begun. Record the

name, telephone no. and Fax no. (if available) of the person who is

responsible to the owner for ensuring that all work is installed and

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completed in conformity with the regulations. This person may be the

design architect or engineer, the contractor or a 3

party acceptable to

the Construction Official.

II. Proposed work

1. Indicate what type of work will be preformed.

• Minor work –construction work undertaken in existing structures,

requiring no prior approvals and no plan review, not altering in any

way the structural members of a building and meeting the definition

set forth in N.J.A.C. 5:23-2.17A.

• New building –the building of a structure where previously there was

none.

• Addition –the increase in area and volume of an existing structure.

• Demolition.

• Repair –the restoration to a good or sound condition of materials,

systems and/or components that are worn, deteriorated or broken

using materials or components identical to or closely similar to the

existing.

• Renovation –the removal and replacement or covering of existing

interior or exterior finish, trim, doors, windows, or other materials with

new materials that serve the same purpose and do not change the

configuration of space.

• Alteration –the rearrangement of any space by the construction of

walls or partitions, the addition or elimination of any door or window,

the extension or rearrangement of any system, the installation of any

additional equipment or fixtures and any work which affects a primary

structural component.

• Reconstruction –any project where the extent and nature of the work

is such that the work area cannot be occupied while the work is in

progress and where a new certificate of occupancy is required before

the work area can be reoccupied.

• Asbestos Abatement (Subch. 8).

• Lead Hazard Abatement.

• Radon Remediation.

• Annual Permit –an annual Permit may be issued to an educational,

industrial, institutional, mercantile, business or government facility;

see N.J.A.C. 5:23-2.14(c) thru (e) for specifics.

2. Subcodes –check all that apply. Estimate the labor and equipment costs

of the work to be performed, by subcode, and then total.

III. Plan Review

1. Indicate whether partial releases on plan review is desired.

2. Indicate whether prototype processing is in order; see N.J.A.C. 5:23-

2.15(f)2.

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IV. Does or will this building contain… –indicate by checkmark, all that apply.

V. Fee Summary –for Office use only.

VI. Building/Site Characteristics –if proposed work is New Building, Addition or

Demolition, items 1 thru 12 in section VI must be completed.

VII. Description of Building Use –Complete section VII-A if the structure’s

primary use is residential; complete section VII-B if the structure’s primary

use is non-residential. All applicants must complete sections VII-C and

VII-D.

Construction Permit Application –pg. 2. Certification in Lieu of Oath

Complete section I if applicant is owner in fee of the property listed on

page 1 as the proposed work site.

Complete section II if the applicant is anybody other than the property’s

owner in fee.

Complete section III if applicable to your construction project.

Construction Permit Application –pg. 3.

CCE Office completes sections VIII, IX and X.

UCC-F110, Building Subcode Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street address of

the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail address,

if any, and traditional mailing address; include municipality and zip code.

• Contractor. Record the name, telephone no., traditional mailing address

and e-mail address, if any, of the contractor. If the project is new

residential construction, record the contractor’s Builder Registration no. If

the project is a home improvement project, record the contractor’s Home

Improvement Contractor Registration no. or reason he/she is exempt for

this project. Record the contractor’s Federal Employer ID no. and FAX no.,

if any. If you are a homeowner performing your own work, record

Homeowner in the Contractor section.

B. Building Characteristics

• Indicate the structure’s present and proposed use group.

• Indicate the structure’s present and proposed construction

classification.

• Indicate the structure’s:

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• Number of stories.

• Height of structure.

• Area of largest floor.

• New building area.

• Volume of new structure.

• Total land area disturbed.

• Indicate the estimated cost of the building work:

1. New building

2. Alteration

3. Total (1&2).

C. Certification in Lieu of Oath

• Please sign accordingly and emboss if Contractor.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Type of Work. Indicate by checking, the type of work to be

conducted.

E. CCE Office completes Job Summary and Fee sections.

UCC-F120, Electrical Subcode Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street

address of the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail

address, if any, and traditional mailing address; include municipality

and zip code.

• Contractor. Record the name, telephone no., traditional mailing

address and e-mail address, if any, of the contractor. Record the

contractor’s Electrical Contractor license no. If the project is a home

improvement project, record the contractor’s Home Improvement

Contractor Registration no. or reason he/she is exempt for this project.

Record the contractor’s Federal Employer ID no. and FAX no., if any. If

you are a homeowner performing your own work, record Homeowner

in the Contractor section.

B. Electrical Characteristics

• Indicate the structure’s present and proposed use group.

• Indicate Pole/Pad no. The pole or pad number is a reference number

the utility company uses to determine the electrical service cut-in

location; it may be found on a metal plate mounted on the pole for

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overhead service, or on the pad-mounted transformer for underground

service. Providing the pole or pad number is required if your

construction project affects the electrical service.

• Indicate if electrical service is temporary or other; if service is other

than permanent or temporary, indicate type, e.g., diesel-powered

generator.

• Indicate how the building is occupied.

• Indicate the utility company.

• Estimate the total labor and materials cost of your electrical work.

C. Certification in Lieu of Oath

• Sign in the space provided; check the appropriate box.

• If you are a contractor, emboss with your license seal.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Type of Work. Indicate the quantity and size, where applicable, of all

fixtures and equipment that are a part of this construction project.

E. CCE Office completes Job Summary and Fee sections.

UCC-F130, Plumbing Subcode Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street

address of the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail

address, if any, and traditional mailing address; include municipality

and zip code.

• Contractor. Record the name, telephone no., traditional mailing

address and e-mail address, if any, of the contractor. Record the

contractor’s Master Plumber’s Contractor license no. If the project is a

home improvement project, record the contractor’s Home Improvement

Contractor Registration no. or reason he/she is exempt for this project.

Record the contractor’s Federal Employer ID no. and FAX no., if any. If

you are a homeowner performing your own work, record Homeowner

in the Contractor section.

B. Plumbing Characteristics

• Indicate the structure’s present and proposed use group.

• Indicate the building’s sanitary sewer line size; indicate whether

sanitary sewer is Public sewer or Private septic.

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• Indicate the building’s water service line size; indicate whether water

service is Public water or Private well.

• Estimate the total labor and materials cost of your plumbing work.

C. Certification in Lieu of Oath

• Sign in the space provided; check the appropriate box.

• If you are a contractor, emboss with your license seal.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Type of Work. Indicate the quantity of all fixtures and equipment that

are a part of this construction project.

E. CCE Office completes Job Summary and Fee sections.

UCC-F140, Fire Protection Subcode Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street

address of the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail

address, if any, and traditional mailing address; include municipality

and zip code.

• Contractor. Record the name, telephone no., traditional mailing

address and e-mail address, if any, of the contractor. For fire

protection equipment, record the NJ Div. of Fire Safety Permit number;

record the NJ Div. of Fire Safety Installer number. Record the

contractor’s Fire Alarm Contractor no. If the project is a home

improvement project, record the contractor’s Home Improvement

Contractor Registration no. or reason he/she is exempt for this project.

Record the contractor’s Federal Employer ID no. and FAX no., if any. If

you are a homeowner performing your own work, record Homeowner

in the Contractor section.

B. Fire Protection Characteristics

• Indicate the structure’s present and proposed use group.

• Indicate the structure’s present and proposed construction

classification.

• Indicate whether work being done to the building’s heating system is

new, a modification to an existing system, a conversion or replacement

system; indicate its fuel type and location.

• Indicate the fuel type and capacity of any fuel storage tanks present.

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• Indicate whether the fire alarm system is new or existing and the

location of its panel.

• Indicate whether the fire suppression/standpipe system is new or

existing and the location of the main control valve.

• Estimate the total labor and materials cost of your fire protection work.

C. Certification in Lieu of Oath

• Sign in the space provided; check the appropriate box.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Indicate the water supply source and method of alarm or suppression

system supervision.

• Type of Work. Indicate the quantity of all fixtures and equipment that

are a part of this construction project.

E. CCE Office completes Job Summary and Fee sections.

UCC-F145, Mechanical Inspector Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

Important Note: the Mechanical Inspection Technical Section is to be used for the

inspection of mechanical equipment for projects in existing Use Group R-3 or R-5

buildings.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street

address of the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail

address, if any, and traditional mailing address; include municipality

and zip code.

• Contractor. Record the name, telephone no., traditional mailing

address and e-mail address, if any, of the contractor. If the project is

new residential construction, record the contractor’s Builder

Registration no. If the project is a home improvement project, record

the contractor’s Home Improvement Contractor Registration no. or

reason he/she is exempt for this project. Record the contractor’s

Federal Employer ID no. and FAX no., if any. If you are a homeowner

performing your own work, record Homeowner in the Contractor

section.

B. Mechanical Characteristics

• Indicate the structure’s present and proposed use group. Note: can

only be R-3 or R-5.

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• Indicate the building’s sanitary sewer line size; indicate whether

sanitary sewer is Public sewer or Private septic.

• When applicable, indicate whether the system work is new,

modification of existing system, conversion or replacement.

• Indicate type of equipment/appliance and type of fuel.

• Estimate the total labor and materials cost of your mechanical work.

C. Certification in Lieu of Oath

• Sign in the space provided.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Type of Work. Indicate the quantity of all fixtures and equipment that

are a part of this construction project.

E. CCE Office completes Job Summary and Fee sections.

UCC-F150, Elevator Subcode Technical Section

Applicant completes sections A, B, C and D. CCE Office completes Job

Summary and Fee sections.

A. Identification

• Work site. Record the Block, Lot, Qualification Code and street

address of the proposed work site location.

• Owner. Record the property owner’s name, telephone no. e-mail

address, if any, and traditional mailing address; include municipality

and zip code.

• Contractor/Installer. Record the name, telephone no., traditional

mailing address and e-mail address, if any, of the contractor/installer.

If the project is a home improvement project, record the

contractor/installer’s Home Improvement Contractor Registration no. or

reason he/she is exempt for this project. Record the

contractor/installer’s Federal Employer ID no. and FAX no., if any.

• Maintenance/Service Contractor. Record the name, traditional mailing

address and e-mail address, if any, telephone and FAX no., if any, of

the maintenance/service contractor.

If you are a homeowner performing your own work, record

Homeowner in the Contractor section.

B. Elevator Characteristics

• Indicate the structure’s use group.

• Indicate the building’s NJDCA Elevator Safety registration number.

• Indicate the elevator device manufacturer, device ID and machine

room location.

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• Indicate the number of stops, number of openings, travel in feet, speed

in feet per minute, type of control, type of operation and capacity in

pounds.

• Indicate whether the elevator device is passenger or freight.

• Indicate its year of installation, the standard applied, its year of

alteration, if applicable, and the standard applied.

• Estimate the total labor and materials cost of your elevator work.

C. Certification in Lieu of Oath

• Sign and date in the space provided.

D. Technical Site Data

• Description of Work. Briefly describe activity to take place, with

comments.

• Type of Work. Indicate the quantity of all elevator devices by type. If

more than one elevator device is present, use UCC-F155, Supplement

for Multiple Equipment, to provide elevator characteristics information

(section B) for additional devices.

E. CCE Office completes Job Summary and Fee sections.