DoD Manual 4160.21 Volume 3, "Defense Materiel Disposition

Department of Defense

MANUAL

NUMBER 4160.21, Volume 3

October 22, 2015

Incorporating Change 4, November 18, 2022

USD(A&S)

SUBJECT: Defense Materiel Disposition: Reutilization, Transfer, and Sale of Property

References: See Enclosure 1

1. PURPOSE

a. Manual. This manual is composed of several volumes, each containing its own purpose.

In accordance with the authority in DoD Directive (DoDD) 5134.12, DoD Instruction (DoDI)

4140.01, and DoDI 4160.28, (References (a), (b), and (c)), this manual prescribes uniform

procedures for the disposition of DoD personal property and establishes the sequence of

processes for the disposition of personal property of the DoD Components.

b. Volume. This volume of this manual:

(1) Implements policy for reutilization, transfer, excess property screening, and issue of

surplus property and foreign excess personal property (FEPP), scrap released by qualified

recycling programs (QRPs), and non-QRP scrap.

(2) Provides guidance for removing excess material through security assistance programs

and foreign military sales (FMS).

(3) Provides detailed instructions for the sale of surplus property and FEPP, scrap

released by QRPs, and non-QRP scrap.

2. APPLICABILITY

a. This volume applies to OSD, the Military Departments, the Office of the Chairman of the

Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of Inspector

General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all

other organizational entities within the Department of Defense (referred to collectively in this

volume as the “DoD Components”).

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b. Parts 101 and 102 of Title 41, Code of Federal Regulations (CFR), also known as the

Federal Property Management Regulation and Federal Management Regulation (FPMR and FMR)

(Reference (d)), and subtitle I of Title 40, United States Code (U.S.C.), also known as “Federal

Property and Administrative Services Act” (Reference (e)), take precedence over this manual if a

procedural conflict exists.

3. POLICY. It is DoD policy consistent with Reference (d) that excess DoD property must be

screened and redistributed among the DoD Components, and reported as excess to the General

Services Administration (GSA). Pursuant to section 701 of Reference (e), DoD will efficiently

and economically dispose DoD FEPP.

4. RESPONSIBILITIES. See Enclosure 2.

5. PROCEDURES. See Enclosures 3 to 5.

6. INFORMATION COLLECTION REQUIREMENTS. The annual report on public sale of

items on the U.S. Munitions List (USML) referenced in section 18 of Enclosure 3 of this volume

is submitted to Congress in accordance with section 2582 of Title 10, U.S.C (Reference (f)) and

is coordinated with the Assistant Secretary of Defense for Legislative Affairs in accordance with

the procedures in DoDI 5545.02 (Reference (g)).

7. RELEASABILITY. Cleared for public release. This volume is available on the Directives

Division Website at http://www.esd.whs.mil/DD/.

8. SUMMARY OF CHANGE 4. This change updates:

a. DoD Component disposal instructions for demilitarization B and Q items, recycling control

points, and shipment of items with controlled inventory code 2, 3, or 4.

b. References.

9. EFFECTIVE DATE. This volume is effective October 22, 2015.

David J. Berteau

Assistant Secretary of Defense

for Logistics and Materiel Readiness

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Enclosures

1. References

2. Responsibilities

3. Sale of Surplus and FEPP, Scrap Released By QRPs, and Non-QRP Scrap

4. Security Assistance or FMS

5. Reutilization or Transfer, Excess Screening, and Issue (Includes Donation of DLA

Disposition Services Assets)

Glossary

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TABLE OF CONTENTS

ENCLOSURE 1: REFERENCES ...................................................................................................8

ENCLOSURE 2: RESPONSIBILITIES .......................................................................................10

ASSISTANT SECRETARY OF DEFENSE FOR SUSTAINMENT (ASD(S)) ....................10

DIRECTOR, DEFENSE LOGISTICS AGENCY (DLA) .......................................................10

DOD COMPONENT HEADS .................................................................................................10

ENCLOSURE 3: SALE OF SURPLUS AND FEPP, SCRAP RELEASED BY QRPs, AND

NON-QRP SCRAP .................................................................................................................12

AUTHORITY AND SCOPE ...................................................................................................12

FPMR and FMR .................................................................................................................12

Additional Guidance ..........................................................................................................12

EXCLUSIONS .........................................................................................................................12

SALES OF SURPLUS PROPERTY, FEPP, AND SCRAP RELEASED BY QRPs, AND

OTHER SCRAP................................................................................................................13

RESPONSIBILITIES IN SELLING PERSONAL PROPERTY ............................................16

Selling Agencies ................................................................................................................16

Sales Conducted By DLA Disposition Services ................................................................18

Authorized Methods of Sale ..............................................................................................18

Negotiated Sales Reporting ................................................................................................19

GSA or DoD Authorized Retail Method of Sale ...............................................................20

Market Impact ....................................................................................................................21

ADVERTISING TO PROMOTE FREE AND OPEN COMPETITION ................................21

PRE-SALE ACTIVITIES ........................................................................................................22

Preparation and Distribution of Sale Offerings .................................................................22

Inspections .........................................................................................................................23

Bid Deposits .......................................................................................................................23

Precious Metals (PM) Bid Deposits ...................................................................................23

Payments ............................................................................................................................24

Transfer of Title .................................................................................................................26

Defaults ..............................................................................................................................26

Disputes..............................................................................................................................26

BIDDER ELIGIBILITY CRITERIA .......................................................................................26

SUSPENSION AND DEBARMENT OF BIDDERS .............................................................27

INDEBTED BIDDERS AND PURCHASERS .......................................................................27

BID EVALUATION ................................................................................................................28

Responsive Bids and Responsible Bidders ........................................................................28

Late Bids ............................................................................................................................28

Bid Modification or Withdrawal ........................................................................................28

Mistakes in Bids Prior to Award ........................................................................................29

Bid Rejections ....................................................................................................................29

Identical Bids .....................................................................................................................29

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Suspected Collusion ...........................................................................................................29

Protests ...............................................................................................................................29

AWARDING SALES CONTRACTS .....................................................................................29

Selling Agents ....................................................................................................................29

Approvals Required for Sales and Awards ........................................................................30

Processing Mistakes in Bid After Award, Claims, Disputes, and Appeals .......................30

NOTIFICATION PROCESS FOR DISSEMINATION OF AWARDS INFORMATION ....30

CONTRACT ADMINISTRATION ........................................................................................31

CASHIER FUNCTIONS AND SAR OR SCO RESPONSIBILITIES ...................................31

INQUIRIES REGARDING SUSPENDED OR DEBARRED BIDDERS ..............................32

RELEASE REQUIREMENTS FOLLOWING SALES ..........................................................32

WITHDRAWAL FROM SALE ..............................................................................................32

REPORTING REQUIREMENT .............................................................................................34

SPECIAL PROGRAM SALES ...............................................................................................35

Resource Recovery and Recycling Programs ....................................................................35

Commercial Space Launch Act (CSLA) ............................................................................37

ENCLOSURE 4: SECURITY ASSISTANCE OR FMS .............................................................38

STATUTORY AUTHORITY .................................................................................................38

SECURITY ASSISTANCE PROGRAM REQUIREMENTS ................................................38

FOREIGN PURCHASED PROPERTY ..................................................................................38

FMS DISPOSAL PROCESS SUMMARY .............................................................................38

Defense Disposal Services .................................................................................................38

Grant Transfer of Excess Defense Articles (EDA) ............................................................38

FMS Transportation ...........................................................................................................39

FMS Eligibility ..................................................................................................................40

Controlled Assets ...............................................................................................................40

ENCLOSURE 5: REUTILIZATION OR TRANSFER, EXCESS SCREENING, AND ISSUE

(INCLUDES DONATION OF DLA DISPOSITION SERVICES ASSETS) .........................41

AUTHORITY AND SCOPE ...................................................................................................41

GENERAL ...............................................................................................................................41

SCREENING FOR PERSONAL PROPERTY .......................................................................42

Screening............................................................................................................................42

CONUS Screening Timeline for Excess Personal Property ..............................................42

FEPP Screening Timeline ..................................................................................................43

DoD Screening Methods ....................................................................................................43

GSAXcess® Screening ......................................................................................................44

Screening Exceptions .........................................................................................................44

Automated Want Lists .......................................................................................................44

Specialized Screening for ICPs ..........................................................................................45

Issues To and Turn-Ins By Special Programs and Activities ............................................45

Expedited Processing (EP) .................................................................................................64

Screener Identification and Authorization .........................................................................64

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Screening for Property at DLA Disposition Services Sites ...............................................65

ORDERS FOR FEPP, EXCESS AND SURPLUS PERSONAL PROPERTY FROM DLA

DISPOSITION SERVICES AND GSA ............................................................................65

General ...............................................................................................................................65

Emergency Requests ..........................................................................................................67

Late Orders .........................................................................................................................67

Requests for Small Arms and Light Weapons ...................................................................67

CONDITION OF PROPERTY ORDERED ............................................................................68

REIMBURSEMENT REQUIREMENTS ...............................................................................69

SHIPMENT OR PICK-UP ELECTIONS BY CUSTOMERS ................................................71

Criteria for Non-RCP Property ..........................................................................................71

Criteria for RCP Property ..................................................................................................72

PACKING, CRATING, AND HANDLING ...........................................................................73

SHIPMENT OR REMOVALS (TRANSPORTATION).........................................................73

DoD and Designated DoD-Supported Customers .............................................................73

Other Customers (Excluding Transfer and Donation Customers) .....................................74

SHIPMENT OR DENIAL NOTIFICATIONS ........................................................................74

CUSTOMER REMOVAL OF ORDERED PROPERTY .......................................................75

Identification Requirements ...............................................................................................75

Documentation Requirements ............................................................................................75

APPENDIXES TO ENCLOSURE 5

1. DEMIL Agreement For DEMIL-Required USML Property

to FCAs (DEMIL Codes C, D, E, or F) .......................................................................78

2. DEMIL Agreement For DEMIL-Required USML Property

to special programs (DEMIL Codes C, D, E, or F) .....................................................80

3. Notification for CCL and Non-DEMIL-Required USML Property

to FCAs (DEMIL CODES B AND Q) ........................................................................82

4. Notification for CCL and Non-DEMIL-Required USML Property

to Special Programs (DEMIL CODES B AND Q) ......................................................84

5. Customer Reconfirmation .............................................................................................86

GLOSSARY ................................................................................................................................87

PART I. ABBREVIATIONS AND ACRONYMS ................................................................87

PART II. DEFINITIONS ........................................................................................................89

TABLES

1. Examples of Material That Can Be Recycled Through QRP .............................................35

2. Examples of Material That Cannot Be Recycled Through QRP ........................................36

3. Summary of Screening and Issue Timelines in Order of Issue Priority .............................43

4. NSNs With Radioactive Components .................................................................................46

5. DoD Designated Control Points for Small Arms and Light Weapons Ordering, Reviewing,

and Approving ................................................................................................................67

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FIGURES

1. DEMIL Agreement for DEMIL-Required USML Property to FCAs ................................78

2. DEMIL Agreement for DEMIL-Required USML Property to Special Programs ..............80

3. Notification for CCL and Non-DEMIL-Required USML Property to FCAs .....................82

4. Notification for CCL and Non-DEMIL-Required USML Property to Special

Programs (DEMIL Codes B and Q)...................................................................................84

5. Customer Reconfirmation ...................................................................................................86

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ENCLOSURE 1

REFERENCES

(a) DoD Directive 5134.12, “Assistant Secretary of Defense for Logistics and Materiel

Readiness (ASD(L&MR)),” May 25, 2000, as amended

(b) DoD Instruction 4140.01, “DoD Supply Chain Materiel Management Policy,” March 6,

2019, as amended

amended

(d) Title 41, Code of Federal Regulations

(e) Title 40, United States Code

(f) Title 10, United States Code

(g) DoD Instruction 5545.02, “DoD Policy for Congressional Authorization and

Appropriations Reporting Requirements,” December 19, 2008

(h) DoD Manual 4160.28, Volume 1, “Defense Demilitarization: Program Administration,”

August 9, 2017, as amended

(i) DoD Manual 4160.28, Volume 2, “Defense Demilitarization: Demilitarization Coding,”

March 9, 2017, as amended

(j) DoD Manual 4160.28, Volume 3, “Defense Demilitarization: Procedural Guidance,”

June 7, 2011, as amended

(k) DoD Instruction 4140.62, “Material Potentially Presenting an Explosive Hazard

(MPPEH),” August 20, 2015, as amended

(l) DoD Instruction 2030.08, “Implementation of Trade Security Controls (TSC) for Transfers

of DoD Personal Property to Parties Outside DoD Control,” February 19, 2015, as amended

(m) Title 31, United States Code

(n) Title 48, Code of Federal Regulations

(o) Federal Acquisition Regulation, current edition

(p) DoD Directive 3230.3, “DoD Support for Commercial Space Launch Activities,”

October 14, 1986, as amended

(q) Title 50, United States Code

(r) DoD Manual 4140.01, “DoD Supply Chain Materiel Management Procedures,” dates vary

by volume

(s) Title 15, Code of Federal Regulations

(t) Defense Logistics Manual 4000.25, Volume 2, “Supply Standards and Procedures,”

November 26, 2019, as amended

(u) Title 22, United States Code

(v) Title 22, Code of Federal Regulations

(w) Executive Order 12549, “Debarment and Suspension,” February 18, 1986

(x) Executive Order 12689, “Debarment and Suspension,” August 16, 1989

(y) Defense Federal Acquisition Regulation Supplement, current edition

(z) Title 5, United States Code

(aa) DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs),”

current edition

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(ab) DoD Instruction 4715.23, “Integrated Recycling and Solid Waste Management,”

October 24, 2016, as amended

(ac) Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic

Performance,” October 5, 2009

(ad) Title 51, United States Code

(ae) Defense Security Cooperation Agency 5105.38-M, “Security Assistance Management

Manual (SAMM),” April 30, 2012

(af) Defense Transportation Regulation 4500.9-R, “Defense Transportation Regulations,”

current edition

(ag) DoD Directive 5105.22, “Defense Logistics Agency (DLA),” June 29, 2017

(ah) DoD Directive 5230.20, “Visits and Assignments of Foreign Nationals,” June 22, 2005

(ai) Office of Management and Budget Circular A-76, “Performance of Commercial

Activities,” May 29, 2003

(aj) Title 49, Code of Federal Regulations

(ak) Title 42, United States Code

(al) Executive Order 12999, “Educational Technology: Ensuring Opportunity for All Children

in the Next Century,” April 17, l996

(am) Title 29, Code of Federal Regulations

(an) Title 40, Code of Federal Regulations

(ao) Title 26, United States Code

See URL http://www.samm.dsca.mil/listing/authorization-letter

Reference found at website https://www.transcom.mil/dtr/

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ENCLOSURE 2

RESPONSIBILITIES

1. ASSISTANT SECRETARY OF DEFENSE FOR SUSTAINMENT (ASD(S)). Under the

authority, direction, and control of the Under Secretary of Defense for Acquisition and

Sustainment, and in accordance with Reference (a), the ASD(S):

a. Develops DoD materiel disposition policies, including policies for FEPP.

b. Oversees the effective implementation of the DoD materiel disposition program.

c. Approves changes to FEPP procedures as appropriate to support contingency operations.

2. DIRECTOR, DEFENSE LOGISTICS AGENCY (DLA). Under the authority, direction, and

control of the Under Secretary of Defense for Acquisition and Sustainment, through the ASD(S),

the Director, DLA:

a. Administers the worldwide Defense Materiel Disposition Program for the reutilization,

transfer, screening, issue, and sale of FEPP, excess, and surplus personal property.

b. Implements guidance issued by the ASD(S) or other organizational elements of the OSD

and establishes system concepts and requirements, resource management, program guidance,

budgeting and funding, training and career development, management review and analysis,

internal control measures, and crime prevention for the Defense Materiel Disposition Program.

c. Annually provides to ASD(S) a summary of sales proceeds from recycling transactions in

accordance with section 2577 of Reference (f).

d. Ensures prompt processing of monthly sales proceeds under the QRP to DoD Components

for reconciliation of sales proceeds and transactions.

3. DOD COMPONENT HEADS. The DoD Component heads:

a. Implement the procedures prescribed in this volume and ensure that supplemental

guidance and procedures are in accordance with Reference (f).

b. Reutilize, transfer, screen, issue, and sell FEPP, excess, and surplus personal property

according to the procedures in Enclosures 3 and 5 of this volume.

c. Treat the disposal of DoD property as an integral part of DoD Supply Chain Management;

ensure that disposal actions and costs are a part of “end-to-end” management of items and that

disposal of property is a planned event at all levels of their organizations.

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d. Furnish the Director, DLA, with mutually agreed-upon data necessary to administer the

Defense Materiel Disposition Program.

e. Provide administrative and logistics support, including appropriate facilities, for the

operations of tenant and related off-site DLA Disposition Services field activities under inter-

Service support agreements (ISSAs).

f. Dispose hazardous property (HP) specifically designated as requiring Military Department

processing.

g. Request DLA Disposition Services provide sales services, as needed, for recyclable

marketable materials generated as a result of resource recovery programs.

h. Monitor, with DLA Disposition Services site personnel, all property sent to landfills to

ensure no economically salable property is discarded.

i. Report, accurately identify on approved turn in documents, and turn in all authorized scrap

generations to servicing DLA Disposition Services sites.

j. Authorize installation commanders, as appropriate, to sell directly recyclable and other

qualified recycling program materials, or to consign them to the DLA Disposition Services for

sale.

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ENCLOSURE 3

SALE OF SURPLUS AND FEPP, SCRAP RELEASED BY QRPs,

AND NON-QRP SCRAP

1. AUTHORITY AND SCOPE

a. FPMR and FMR. The provisions of this enclosure are pursuant to parts 101 and 102 of

Reference (f), also known as the “FPMR” and “FMR,” respectively.

b. Additional Guidance

(1) Policy and procedures for the control of MLIs and Commerce Control List (CCL)

items are contained in Reference (c), DoD Manual 4160.28 Volumes 1, 2, and 3 (References (h),

(i), and (j)), DoDI 4140.62 (Reference (k)) and incorporated in the provisions of DoDI 2030.08

(Reference (l)).

(2) Sections 3711-3720E of Title 31, U.S.C. (Reference (m)) provide an additional

statutory requirement applicable to the sale of personal property.

(3) Part 33 of Title 48, CFR (Reference (n)) provide additional guidance on handling

disputes from the sale of personal property.

(4) Subpart 9.4 of the Federal Acquisition Regulation (FAR) (Reference (o)) provides

direction on the debarment or suspension of individuals or entities.

(5) Sales of FEPP, although briefly addressed in the FMR, are managed by the agency

head and must be in compliance with foreign policy of the United States and the terms and

conditions of any applicable host-nation agreement. For additional information on processing

FEPP, see Enclosure 4 to Volume 2 of this manual.

(6) DoD Directive 3230.3 (Reference (p)) allows the sale of dedicated expendable launch

vehicle (ELV) equipment directly to commercial ELV vendors in consultation with the Secretary

of Transportation.

2. EXCLUSIONS. This volume does not govern the sale of property that is regulated by the

laws or agencies identified in paragraphs 2a through 2d of this enclosure. The information in

paragraphs 2a through 2d is included for the DoD Components to reference when commodities

in their possession become excessive and disposal requires compliance with this manual.

a. The Strategic and Critical Materials Stock Piling Act in Section 98 et seq of Title 50,

U.S.C. (Reference (q)) provides for the acquisition, disposal (sale) and retention of stocks of

certain strategic and critical materials and encourages the conservation and development of

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sources of such materials within the United States. These materials when acquired and stored

constitute and are collectively known as the National Defense Stockpile (NDS) or the stockpile.

b. The Department of Transportation Maritime Administration has jurisdiction over the

disposal of vessels of 1,500 gross tons or more that the Secretary of Transportation determines to

be merchant vessels or capable of conversion to merchant use, excluding specified combatant

vessels.

c. Under the provisions of section 2576 of Reference (f), the Secretary of Defense may sell

designated items (such as pistols, revolvers, shotguns, rifles of a caliber not exceeding .30,

ammunition for such firearms, and other appropriate equipment) to State and local law

enforcement, firefighting, homeland security, and emergency management agencies, at fair

market value if the designated items:

(1) Have been determined to be surplus property.

(2) Are certified as being necessary and suitable for the operation and exclusive use of

such agency by the governor (or such State official as he or she may designate) of the State in

which such agency is located.

(3) Do not include used gas masks and any protective body armor.

d. DLA Disposition Services provides a sales service to the DoD pursuant to the exchange or

sale according to the procedures in DoDM 4140.01 (Reference (r)) that implement the authority

in part 102-39 of Reference (d); however, general and specific provisions through this method of

sale are not addressed in this volume. More information may be obtained from the DLA

Disposition Services Exchange Sale Website at

http://www.dispositionservices.dla.mil/sales/typesale.shtml.

3. SALES OF SURPLUS PROPERTY, FEPP, SCRAP RELEASED BY QRPs, AND OTHER

NON-QRP SCRAP

a. DLA Disposition Services is the primary agency for managing surplus and FEPP sales, to

include sales of scrap released by Military Department QRPs and non-QRP scrap.

b. DoD Components are responsible for disposing of surplus property, FEPP, scrap released

by QRPs, and other scrap through sales to the general public and State and local governments

through execution of an awarded contract.

c. The Military Departments are authorized to sell eligible scrap released by their respective

QRPs and non-excess property eligible for exchange or sale without the involvement of DLA

Disposition Services in accordance with their internal operating guidance, Reference (r), and

parts 101 and 102 of Reference (d).

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d. DoD Components advertise excess and surplus personal property for sale only after all

prescribed screening actions are taken, unless screening is not required. See Volume 4 of this

manual for exempt items.

e. Sales actions include planning, merchandising, pre-award surveys, bid evaluation and

award, contract administration, proceeds receipt and disbursement, and releasing the property.

f. Information on surplus and FEPP sales can be obtained from the DLA Customer Contact

Center, accessible 24 hours a day, 7 days a week on the DLA Disposition Services Government

Sales Website at https://www.dispositionservices.dla.mil/sales/index.shtml.

g. Within the continental United States (CONUS), DLA Disposition Services has partnered

with a commercial firm to sell usable, non-hazardous surplus demilitarization (DEMIL) Code A

and safe to sell Q property that is not reutilized, transferred, or donated. The commercial venture

partner schedules and holds sales of property released to it by DLA Disposition Services. DLA

Disposition Services has partnered with a commercial firm to sell scrap property. The scrap

commercial vendor schedules and holds sales of scrap property released to it by DLA

Disposition Services.

h. DLA Disposition Services conducts the balance of surplus and FEPP sales. This includes

hazardous and chemical sales and DEMIL- and mutilation-required property and scrap sales in

controlled property groups.

(1) DoD Components implement controls to mitigate security risks associated with the

release or disposition of DEMIL Code B munitions list item (MLI) and DEMIL Code Q CCL

items that are sensitive for reasons of national security. Certain categories of DEMIL Q items

that pose no risk to national security will be available for reutilization, transfer, or donation

(RTD) and sales following normal procedures. However, only FEPP with DEMIL Code A (no

export license requirements except to restricted parties) may be sold in foreign countries that are

not restricted parties in accordance with parts 730 to 774 of Title 15, CFR (Reference (s)).

(2) DoD Components may offer for sale any property designated as unsafe for use as

originally intended, with mutilation as a condition of sale. DoD Components incorporate the

method and degree of mutilation into the sales offering, as required by an official notification of

the safety defects. The sales offering must include a condition of sale stipulating that title of the

property cannot pass from the Government to the purchaser until DoD representatives have

certified and verified the mutilation has been satisfactorily accomplished and have documented

this certification.

(3) Supply condition code (SCC) Q materiel with Management Code S (as defined in

Volume 2 of DLM 4000.25 (Reference (t))) is hazardous to public health, safety, or national

security. If sold, it must require mutilation as a condition of sale. Property assigned SCC Q with

Management Code O may be offered for sale without mutilation as a condition of sale, but the

seller must ensure that all sales include a restrictive resale provision. In addition, any sales

offerings must indicate that the restrictive resale provision is to be perpetuated to all future sales

to deter reentry of the materiel to the DoD supply system.

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(4) Hazardous property may be offered for sale with appropriate terms and conditions.

Prior to award, DoD Components conduct a pre-award survey to determine whether the

prospective purchaser meets the responsibility criteria in part 102 of Reference (d). The

prospective purchaser must display the ability to comply with applicable laws and regulations

before the DoD Components can make an award.

(5) Only FEPP with DEMIL Code A (no export control requirements except to restricted

parties) may be offered for sale in foreign countries that are not restricted parties in accordance

with Reference (s) and with additional DoD guidance in References (h), (i), and (j). The sales

offering must include terms and conditions relating to taxes and duties, import stipulations, and

compliance with international and local laws and regulations. See Enclosure 4 to Volume 2 of

this manual for additional information.

(6) Other types of sales offerings for property requiring special handling must include

applicable terms and conditions.

i. All persons or organizations are entitled to purchase property offered by DLA Disposition

Services except for:

(1) Anyone under contract to conduct a specific sale, their agents or employees, and

immediate members of their households.

(2) DoD military and civilian personnel and military and civilian personnel of the United

States Coast Guard (USCG) whose duties include any functional or supervisory responsibilities

for or within the Defense Materiel Disposition Program, their agents, employees, and immediate

members of their households.

(3) Any persons or organizations intending to ship FEPP, excess and surplus personal

property to restricted parties. See http://pmddtc.state.gov/embargoed_countries/index.html or

https://demil.osd.mil/ or http://treas.gov/offices/enforcement/ofac/programs for additional

information on shipments to restricted parties.

(4) Persons under 18 years of age.

(5) Individuals or firms who are ineligible to be awarded government contracts due to

suspension or debarment. See the GSA Excluded Parties List at http://epls.gov or

https://demil.osd.mil/ or http://treas.gov/offices/enforcement/ofac/sdn/ or

http://bis.doc.gov/complianceandenforcement/liststocheck.htm.

(6) Persons or entities who wish to purchase MLI or CCL items who do not meet the

requirements to receive an end user certificate as specified in section 2778 of Title 22, U.S.C.

(Reference (u)) also known as “the Arms Export Control Act,” and the implementing regulations

part 120-130 of Title 22, CFR (Reference (v)) also known as the “International Traffic In Arms

Regulations” and parts 730-774 of Reference (s) also known as the “Export Administration

Regulations.” Information on demilitarized materiel is provided at https://demil.osd.mil/. A

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consolidated list of prohibited entities or destinations may be found at:

http://export.gov/ecr/eg_main_023148.asp.

j. Disposable assets (FEPP, scrap, nonappropriated fund (NAF) property, disposable Military

Assistance Program (MAP) property, etc.) may not be sold directly or indirectly to restricted

parties or any other areas designated by References (h), (i), and (j).

k. DoD Components will update the DoD Item Unique Identification (IUID) Registry when

an item of personal property with a unique item identifier (UII) is declared FEPP, excess and

surplus personal property and is subject to reutilization, transfer, or sale. The procedures

required to update the DoD IUID Registry are in Enclosure 6 of Volume 1 of this manual.

4. RESPONSIBILITIES IN SELLING PERSONAL PROPERTY

a. Selling Agencies. Selling agencies:

(1) Determine whether to sell as the holding agency or request another agency to sell on

behalf of the holding agency.

(2) Ensure the sale complies with the provisions of section 549 of Reference (e), and any

other applicable laws.

(3) Issue internal guidance for utilizing methods of sale stipulated in subchapter B, part

102 of Reference (d), and promote uniformity of sales procedures.

(4) Obtain appropriate authorization to conduct sales of certain property or under certain

conditions (e.g., approval by the agency head to use the negotiation method of sale).

(5) Ensure that all sales are made after publicly advertising for bids, except as provided

for negotiated sales in subchapter B, part 102-38, sections 100-125 of Reference (d).

(6) Document the required terms and conditions of each sale, including but not limited to

those terms and conditions specified in subchapter B, part 102-38, section 75 of Reference (d).

(7) Sell personal property upon such terms and conditions as the head of the agency

deems appropriate to promote fairness, openness, and timeliness. Standard Government forms

(e.g., the Standard Form (SF) 114 series, “Sale of Government Property”) are no longer

mandatory, but may be used to document terms and conditions of the sale.

(8) Assure that only representatives designated in writing by the selling agency as selling

agent representatives (SARs) are appointed to approve the sale and bind the United States in a

written contractual sales agreement. The DLA Disposition Services equivalent of SARs are sales

contracting officers (SCOs). The selling agency determines the requirements for approval (e.g.,

select the monetary thresholds for awarding sales contracts).

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(9) Adequately train SARs in regulatory requirements and limitations of authority.

Ensure SARs are cognizant in identifying and referring matters relating to fraud, bribery, or

criminal collusion to the proper authorities in accordance with sections 50 and 225 of part 102 of

Reference (d).

(10) Obtain approvals as necessary prior to award of the property (e.g., an approval by

the Attorney General of the United States to award property with a fair market value of

$3 million or more or if it involves a patent, process, technique, or invention) as specified in

subpart 102-38.325 of Reference (d).

(11) Be accountable for the care, handling, and associated costs of the personal property

prior to its removal by the buyer.

(12) Reconcile property and financial records to reflect the final disposition.

(13) Make the property available to federal civilian agencies (FCAs) when a bona fide

need exists and when no like items are located elsewhere prior to transfer of title to the property,

to the maximum extent practicable.

(14) Subject small quantities of low dollar value property in poor condition to the

Abandonment and Destruction (A/D) Economy Formula (see Enclosure 3 to Volume 2 of this

manual). If there is no reasonable prospect of disposing of the property by sale (including a

scrap sale), dispose of the property with the A/D processes.

(15) Ensure that the DoD IUID Registry is updated for DoD personal property items

marked with a UII in accordance with Enclosure 6 of Volume 1 of this manual.

b. Sales Conducted by DLA Disposition Services. As the major selling agency for the

Department of Defense and an approved GSA Personal Property Sales Center, DLA Disposition

Services must, in compliance with requirements in paragraph 4a of this enclosure:

(1) Carefully consider all factors and determine the best method of sale for personal

property utilizing identification, segregation, merchandising, advertising, bid evaluation, and

award principles to protect the integrity of the sales process.

(2) Utilize any publicly accessible electronic media for providing information regarding

upcoming sales, invitations for bid (including sales terms and conditions), acceptance of bids,

and bid results.

(3) Provide direction to the DLA Disposition Services site through its internal operating

procedures and automated systems.

(4) Verify that personal property items marked with a UII and offered for sale have been

updated in the DoD IUID Registry.

c. Authorized Methods of Sale

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(1) General. Sale of personal property is authorized in part 102-38 of Reference (d) by

the methods of sale identified in paragraphs 4c(1)(a) through 4c(1)(d) of this enclosure. (See

Glossary for definitions.)

(a) Sealed bid.

(b) Spot bid.

(d) Negotiated sale. Criteria for negotiated sales include:

1. The estimated fair market value is not in excess of $15,000 and the sale is

considered to be in the best interest of the U.S. Government (USG). Large quantities of materiel

were not divided nor disposed through multiple sales in order to avoid these requirements.

2. For FEPP, the estimated fair market value is less than $250,000; sale is

managed by DLA Disposition Services and authorized by DLA Disposition Services Director or

designee.

3. Disposal is to a State, territory, possession, political subdivision thereof, or

tax-supported agency therein, and the estimated fair market value of the property and other

satisfactory terms of disposal are obtained by negotiation.

4. Bid prices after advertising are not reasonable and re-advertising would serve

no useful purpose.

5. Public exigency does not permit delay, such as that caused by the time

required to advertise a sale (e.g., disposal of perishable food or other property that may spoil or

deteriorate rapidly).

6. The sale promotes public health, safety, or national security.

7. The sale is in the public interest in a national emergency declared by the

President or Congress. This authority may be used only with specific lots of property or for

categories determined by the GSA Administrator for a designated period but not more than 3

months.

8. Selling the property competitively (sealed bid) would have an adverse impact

on the national economy, provided that the estimated fair market value of the property and other

satisfactory terms of disposal can be obtained by negotiation (e.g., sale of large quantities of an

agricultural product that impacts domestic markets).

9. The sale is otherwise authorized by part 102 of Reference (d) or other law.

(e) Negotiated fixed price.

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1. The head of the selling agency or designee must determine and document that

this method of sale serves the best interest of the government.

2. This type of sale must include appropriate terms and conditions; must be

publicized consistent with the nature and value of the property involved; and be awarded on a

first-come, first-served basis.

(2) Sales of Surplus, Foreign Excess, and Other Categories of Property. Within the

constraints of the FMR-authorized methods of sale in paragraphs 4c(1)(a) through 4c(1)(e) of

this enclosure, the types of sales that may be conducted for surplus, foreign excess, and other

categories of property sold in the DoD Defense Materiel Disposition Program are:

(a) One-time sales for disposal of property already generated. Actual deliveries may

comprise several release transactions.

(b) Term sales for the disposal of property generated over a period of time and in

quantities that can be reasonably estimated for a specific period of time or are offered with

minimum and maximum quantity provisions.

d. Negotiated Sales Reporting. Negotiated sales reports are required by GSA within 60

calendar days after the close of each fiscal year. DoD Components include in the report a listing

and description of all negotiated sales with an estimated fair market value in excess of $5,000.

For each sale negotiated, the report must provide:

(1) A description of the property.

(2) The acquisition cost and date. If not known, an estimate of the acquisition cost,

identified as such.

(3) The estimated fair market value, including the date of the estimate and name of the

estimator.

(4) The name and address of purchaser.

(5) The date of sale.

(6) The gross and net sales proceeds.

(7) A justification for conducting the negotiated sale.

e. GSA or DoD-Authorized Retail Method of Sale. Sales of small quantity, consumer-

oriented property at negotiated, auction, or bid prices that are conducted on a first-come; first-

served; and as-is, where-is basis are considered retail sales. Credit or debit cards are the only

authorized payment methods. Property having a fair market value exceeding $15,000 is subject

to the limitations applicable to negotiated sales of surplus personal property.

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(1) Retail sales of surplus, FEPP, and abandoned privately owned property may be

conducted whenever such a program can effectively and economically be used to supplement

other methods of sale. Retail sales must be approved in writing at an agency level on a case-by-

case basis, and the approval must specify the quantities and types of property and time period

covered. These authorizations are limited to specific situations and types of property for which

deviation can be fully justified. In addition:

(a) All items must undergo screening, as appropriate, before being offered for retail

sale.

(b) Each item being sold must have a fair market value of less than $15,000.

and not by weight or lot, with the exception of scrap authorized for retail sale.

(d) Prices established must reflect the estimated fair market value of the property and

must be publicized to the extent consistent with the nature and value of the property.

(e) Retail sales are limited to the Federal Supply Classification Codes (FSCs),

according to the DEMIL code assigned and GSA approval, which are in part 102 of Reference

(d).

(f) Property must be DEMIL Code A and have a DEMIL Integrity Code 1, 7, or 9.

(g) The retail selling price of the property, based on the condition, may not be set

below the price it would bring from a commercial vendor.

(2) Approval in accordance with Reference (d) is required to sell scrap by the retail sale

method.

(3) Only trained cashiers are authorized to collect and deposit proceeds received from a

retail sale. Retail sales are open to the public and all USG personnel except:

(a) DoD military and civilian personnel and contractors and military and civilian

personnel and contractors of the USCG whose duties at the installation where the property is sold

include any functional or supervisory responsibility for or within the DoD Materiel Disposition

Program.

(b) An agent, employee, or immediate member of the household of personnel in

paragraph 4e(3)(a) of this section.

f. Market Impact

(1) DoD Components will give careful consideration to the adverse market impact that

may result from the untimely sale of large quantities of certain surplus items. Where applicable,

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the selling agency or partner organizations consult with organizations associated with the

commodity proposed for sale to obtain advice on the market impact.

(2) Property reporting and sale schedules are developed to ensure expeditious property

disposal, maximum competition, maximum sale proceeds, good public relations, and uniform

workload.

(3) The selling agency will provide advance notice of all proposed or scheduled

competitive bid sales (except negotiated) of surplus usable property. This includes property:

(a) Located in the 50 United States, the District of Columbia, Puerto Rico, American

Samoa, Guam, the Federated States of Micronesia, the Northern Mariana Islands, Palau, and the

U.S. Virgin Islands.

(b) With a total acquisition cost of $250,000 or more per sale.

material.

5. ADVERTISING TO PROMOTE FREE AND OPEN COMPETITION. DoD Components

will:

a. Bring property offered for sale to the attention of the buying public by free publicity and

paid advertising.

b. Make every effort to obtain maximum free publicity through sites such as a government-

wide point of entry for contract opportunities found on https://www.SAM.gov.

c. Employ the amount of paid advertising commensurate with the type and value of property

being sold.

d. Distribute sale offerings to prospective purchasers before the first day of the inspection

period.

6. PRE-SALE ACTIVITIES

a. Preparation and Distribution of Sale Offerings

(1) Include in the offer to sell sale date and time, method of sale, description of the

property being offered, selling agency, location of property, time and place for receipt of bids,

acceptable forms of bid deposits and payments, and general and special terms and conditions of

sale. DLA Disposition Services sale offerings are available on the DLA Disposition Services

Website (www.dispositionservices.dla.mil).

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(2) Establish a sales offering file that contains information about the property offered for

sale from initiation to bid opening (e.g., sale catalog, withdrawals prior to bid opening,

agreements with holding activities).

(3) Prepare sale offerings to provide prospective purchasers with general information and

instructions.

(4) Include in each offering the specific conditions of sale, the contents of which are

determined by the selling agency. The SF 114 series may be used to document the terms and

conditions of a sale, but their use is not mandatory. Conditions of sale include, but are not

limited to:

(a) Inspection results.

(b) Condition and location of property.

(d) Consideration of bids.

(e) Bid deposits and payments.

(f) Submission of bids.

(g) Bid price determination.

(h) Legal title of ownership.

(i) Delivery, loading, and removal of property.

(j) Default, returns, or refunds.

(k) Modifications, withdrawals, or late bids.

(l) Requirements to comply with applicable laws and regulations.

(m) Certificate of independent price determination.

(n) Covenant against contingent fees.

(o) Limitation of government liability.

(p) Award of contract.

(5) DEMIL-required MLI property may not be sold unless DEMIL has been

accomplished or it is offered for sale with DEMIL as a condition of sale. Incorporate the method

and degree of DEMIL into the sales offering.

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(a) If DEMIL is a condition of sale, the sales offering must include a condition of

sale stipulating that title of the property will not pass from the government to the purchaser until

the property has been satisfactorily DEMIL and has been certified and verified in accordance

with References (h), (i), and (j).

(b) The sales offering must also include a requirement for the bidder to provide an

end user certificate (EUC) to the selling agency specifying the intended use and disposition of

the property. The sales offering will also include an agreement by the buyer that they will obtain

appropriate export authorizations from the Departments of Commerce or State prior to any

export of the item. DLA Disposition Services uses DLA Form 1822, “End-Use Certificate.”

The EUC must be processed through designated approval channels prior to award of the property

to the prospective customer.

for all MLI and CCL property, including mutilation residue that may still be classified as DEMIL

Code B or Q.

b. Inspections. Each sales offering will include an electronic or physical inspection period

of at least 7 calendar days before the bid opening.

c. Bid Deposits. The selling agency may incorporate a requirement for bidders to provide or

post a bid deposit or a bid deposit bond in lieu of cash or other acceptable forms of deposit to

protect the government’s interest.

d. Precious Metals (PM) Bid Deposits. PM offerings will include a 20 percent bid deposit.

A deposit bond may be used in lieu of cash or other acceptable form of deposit when permitted

by the sales offering. If awarded, the bid deposit will be applied to the total contract price.

Unsuccessful bid deposits will be returned. Bid deposit bonds will be returned to the bidder

when no longer needed to secure the property.

e. Payments

(1) Selling agencies will implement a payment policy, pursuant to part 102 of Reference

(d) that protects the government against fraud.

(2) Acceptable forms of payment include but are not limited to:

(a) Guaranteed negotiable instruments made payable to or endorsed to the U.S.

Treasury in any form (e.g., cashier’s check, certified check, traveler’s check, bank draft, or postal

or telegraphic money order).

(b) Canadian postal money orders designed for payment in the United States must

state specifically that they are payable in U.S. dollars in the United States.

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Disposition Services Website at: www.dispositionservices.dla.mil and must be followed if this

option is chosen.

(d) Credit or debit cards.

(e) Combinations of payment methods in paragraphs 6e(2)(a) through 6e(2)(d) of this

section.

(3) Other acceptable forms of payment include:

(a) Uncertified personal or company check for amounts over $25.00 accompanied by

an irrevocable commercial letter of credit issued by a U.S. bank, payable to the Treasurer of the

United States or to the selling agency. The check may not exceed the amount of the letter of

credit. Each letter of credit must:

1. Be an original or clearly state on its face that reproductions of the original

document may be considered as an original document.

2. Clearly state that requests for payment will be honored at any time they are

presented by the selling agency. Selling agents will reject letters of credit with an expiration

date. In addition, the minimum criteria required for acceptance of letters of credit are to state

clearly that it is a commercial letter of credit (it need not say it is irrevocable, but it cannot say it

is revocable); be on bank stationery; state the maximum amount guaranteed; state the name and

address of the company or individual submitting the bid; state the sales offering number and

opening date; and be signed by the issuer (authorized signature of bank official).

(b) Uncertified personal or company checks in the amount of $25.00 or less when

submitted for ancillary charges (e.g., debt payment, storage charge, liquidated damages, interest).

government.

(4) Acceptable country currencies and information on exchange rates used must be

provided in the sales offering and be incorporated into the sales offering. Generally, the

exchange rate for receipt of monies or payments in designated currencies is established on the

date of the deposit, which is generally the date of receipt.

(5) FEPP buyers must pay in U.S. dollars or the equivalent in foreign currency that is

readily convertible into U.S. dollars. Where U.S. dollars are not available, the acceptance of

foreign currency is authorized subject to these conditions:

(a) Payments exceeding the equivalent of $5,000 U.S. in individual sale transactions

(that is, for the total of all items offered in a single sale, not for individual items included in a

sale) may be accepted only after obtaining prior approval from the Defense Finance and

Accounting Service (DFAS).

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1. When required, DFAS will submit the requests through the chain of command

to Department of State (DOS) and Department of Treasury for approval.

2. In countries where a considerable amount of FEPP may be available for sale

and it may be necessary to accept foreign currency, the selling agency will request from DFAS

an annual authorization, on a calendar year basis, to accept foreign currency.

(b) Payments of up to the equivalent of $5,000 U.S. for individual transactions, at the

rate of exchange applicable to the USG, may be accepted without further consultation if:

1. Assurance has been obtained through the local DOS representative that such

currency may be used in payment of any or all USG expenditures in the country whose currency

is accepted. This provision is applicable only when annual authorizations have not been

received.

2. It is not feasible to sell for U.S. dollars or to ship the property to a country

(other than the United States, except where property is a type authorized for return) where it may

be sold for U.S. dollars or a freely convertible foreign currency.

3. The currency is not that of a country whose assets in the United States are

blocked by Department of Treasury regulations.

4. The currency is that of a country with which the United States maintains

diplomatic relations.

5. Foreign currency accepted need not be the currency of the country of sale if

the currency offered is otherwise acceptable to DOS and Department of Treasury and can be

accepted pursuant to U.S. and host government agreements governing the sale of FEPP. In this

connection, the sales offerings will indicate the foreign currencies that will be accepted for a

particular sale.

f. Transfer of Title. Selling agencies must document the transfer of title of the property from

the government to the purchaser:

(1) By providing to the purchaser a bill of sale.

(2) By notification within a contract clause stipulating when the transfer is affected. For

instance:

(a) Upon removal from the exact location specified in the sales offering.

(b) Upon certification and signature by the government that all required

demilitarization has been accomplished in accordance with Reference (c).

(3) By providing certifications required from the buyer prior to a transfer of title. An SF

97-1, “The United States Government Certificate to Obtain Title to a Motor Vehicle (available at

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http://www.gsa.gov/forms) is required for the sale of vehicles. Selling agencies must provide

internal guidance on how the transfer will occur and what documentation is required.

g. Defaults. If a purchaser breaches a contract by failure to make payment within the time

allowed or by failure to remove the property as required, or breaches other contractual

provisions, the purchaser is in default. The selling agency representative will give the purchaser

a written notice of default and a period of time to cure the default.

(1) If the purchaser fails to cure the default, the selling agency is entitled to collect or

retain liquidated damages as specified in the sales offer or contract.

(2) If a bid deposit was required and the bidder secured the deposit with a deposit bond,

the selling agency must issue the notice of default to the bidder and the surety company.

h. Disputes. All sales offers will include the disputes clause contained in subpart 52.233-1

of Reference (o).

7. BIDDER ELIGIBILITY CRITERIA

a. As a rule, selling agencies may accept bids from any person, representative, or agent from

any entity. To be considered eligible for award of a sales contract, the bidder must be of legal

age and not be debarred, suspended, or indebted to the USG, or from a restricted party. Any

exceptions must be authorized by the selling agency head, who has determined that there is a

compelling reason to make the award. A list of parties excluded from federal procurement and

non-procurement programs can be obtained on the GSA Excluded Parties List System website at

http://epls.gov or the OSD DEMIL website at https://demil.osd.mil/.

b. Personal property may be sold to a federal employee whose agency does not prohibit the

employees from purchasing such property. Unless allowed by a federal or agency regulation,

employees having non-public information regarding property offered for sale may not participate

in that sale. This applies to an immediate member of the employee’s household.

8. SUSPENSION AND DEBARMENT OF BIDDERS

a. Subpart 102-38.170 of Reference (d), section 6101 note of Reference (m), Executive

Order 12549 (Reference (w)), and Executive Order 12689 (Reference (x)) provide the authority

for the suspension or debarment of bidders or contractors purchasing personal property from the

government. The selling agent must follow the procedures described in subpart 9.4 of Reference

(o) to debar or suspend a person or entity from the purchase of personal property. The debarring

official for DLA Disposition Services sales is the DLA Special Assistant for Contracting

Integrity.

b. Appointed SARs and SCOs will:

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(1) Prepare recommendations for suspension or debarment from the sale of federal

property and acquisition contracts.

(2) Forward them to their respective servicing legal offices.

(3) Prepare reports recommending suspension or debarment using the procedures

described in subpart 209.4 of the Defense FAR Supplement (Reference (y)) in all cases where

purchasers are recommended for suspension or debarment.

c. In addition to applicable guidance in References (o) and (y), contractors who are

suspended, debarred, or proposed for debarment are also excluded from conducting business

with the government as agents or representatives of another contractor. Firms or individuals who

submit bids on sale solicitations on behalf of suspended or debarred contractors, or who in any

other manner conduct business with the government as agents or representatives of suspended or

debarred contractors, may be treated as affiliates as described in section 9.403 of subpart 9.4 of

Reference (o), and may be suspended or debarred.

d. Parties who violate trade security control (TSC) policies may be recommended for

debarment or suspension.

9. INDEBTED BIDDERS AND PURCHASERS

a. No awards may be made to bidders indebted to the government. Selling agencies will

coordinate with DFAS to determine if a bidder is indebted to DoD and maintain local listings

containing bidder name, address, sales contract information, amount of indebtedness, and date

indebted.

b. Circumstances where the SAR or SCO must initiate action include:

(1) At bid opening. Bidders can bid if they cure the debt prior to the opening.

(2) As the result of monies owed the contractor as a refund.

(3) As a result of monies received for bid deposit.

(4) As a result of failure to make payment for overages, ancillary charges, etc.

(5) As a result of affiliation with a suspended bidder.

c. Checks received for debts will be deposited immediately and the bidder will not be

notified until the check has cleared its bank. Cash or negotiable instruments will be deposited

immediately.

d. SARs or SCOs will contact the bidder and advise that the monies have been deposited to

offset the specific indebtedness.

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e. If a SAR or SCO suspects affiliation, the SAR or SCO will contact the bidder and advise

that the monies have been deposited according to the procedures in section 3711 to 3720E of

Reference (m) for the collection of debts owed to the United States.

10. BID EVALUATION

a. Responsive Bids and Responsible Bidders

(1) Only responsive bids (as defined in the Glossary) may be considered for award.

(2) Bidders do not have to use authorized bid forms. The bid may be considered when

the bidder agrees to all of the terms and conditions and acknowledges that the offer may result in

a binding contract award.

(3) The selling agency must determine that the bidder is a responsible person or

represents a responsible entity.

b. Late Bids. The selling agency will consider late bids for award if the bid was delivered in

a timely fashion to the address specified in the sales offering but did not reach the official

designated to accept the bid by the bid opening time due to a government delay.

c. Bid Modification or Withdrawal

(1) A bidder may modify or withdraw its bid prior to the start of the bid opening. After

the start of the sale, the bidder will not be allowed to modify or withdraw its bid.

(2) The selling agency representative may consider late bid modifications to an

otherwise successful bid at any time, but only when it makes the terms of the bid more favorable

to the government.

d. Mistakes in Bids Prior to Award

(1) The administrative procedures for handling mistakes in bids (prior to or after award)

are contained in subpart 102-38.260 of Reference (d), which utilizes the processes of subpart

14.407 of Reference (o) for federal property sales.

(2) The selling agency head or designee may delegate the authority to make

administrative decisions regarding mistakes in bid to a central authority or alternate. This

delegation may not be re-delegated by the authority or alternate.

(3) A signed copy of the administrative determination must be included in the contract

file and provided to the Government Accountability Office, when requested.

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e. Bid Rejections. In the event a bid is rejected, the next most advantageous bid may be

considered. If an entire sales offering is rejected, all items within that sale may be reoffered on

another sale.

f. Identical Bids. If there are multiple high bids of the same amount, the SAR or SCO must

consider other factors of the sale (e.g., payment arrangements, estimated removal time) that

would make one offer more advantageous to the government. Otherwise, the SAR or SCO may

use random tie breakers to avoid expense of reselling or reoffering the property.

g. Suspected Collusion. The SAR or SCO must refer any suspicion of collusion to the

agency’s Office of the Inspector General or the Department of Justice (DOJ) through its legal

counsel.

h. Protests. Protests by bidders regarding validity of determinations made on the sale of

personal property may be submitted to the DLA Disposition Services Comptroller General or

comptroller general for the selling agent.

11. AWARDING SALES CONTRACTS

a. Selling Agents. SARs or SCOs will:

(1) Be appointed by agency heads or their designees to act as selling agents for the USG.

(2) Enter into and administer contracts for the sale of government property pursuant to

the provisions of section 101 et seq. of Reference (e) and other applicable statutes and

regulations.

(3) Award and distribute contracts to responsible bidders whose bids conform to the

sales offering and are the most advantageous to the government.

(4) Be authorized to reject bids in accordance with paragraph 10e of this enclosure.

(5) Sign under the title of “Sales Agency Representative” or “Sales Contracting Officer.”

(6) Sign all contracting documentation on behalf of the USG.

(7) Be responsible for the proper distribution of sales proceeds.

b. Approvals Required for Sales and Awards

(1) Selling agencies will designate the dollar limitations of authority of their appointed

SARs or SCOs. DLA Disposition Services SCOs may make awards of contracts on sales of

usable property having a fair market value of less than $100,000. Except for antitrust advice

limitations, awards of scrap property do not require approval by higher authority.

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(2) Selling agencies will notify the U.S. Attorney General whenever an award is

proposed for personal property with an estimated fair market value of $3 million or more or if

the sale involves a patent, process, technique, or invention per subpart 102-38.325 of Reference

(d). Selling agencies will otherwise comply with all requirements of part 102 of Reference (d)

including but not limited to the prohibition to dispose any such item until confirmation from the

U.S. Attorney General that the proposed transaction would not violate antitrust laws.

(3) The head of a selling agency or designee must approve all negotiated sales of

personal property. Selling agencies must submit explanatory statements for each sale by

negotiation of any personal property with an estimated fair market value in excess of $15,000

through GSA to the House and Senate Oversight Committee to obtain approval for the sale in

accordance with section 549 of Reference (e).

c. Processing Mistakes in Bid After Award, Claims, Disputes, and Appeals. Keeping the

interests of the government in the forefront, SARs or SCOs will process these actions

expeditiously and fairly, in accordance with established internal and external regulations and

laws. SARs or SCOs will respond to each issue pertaining to mistakes in bids, claims, disputes,

or appeals until it is resolved and provide a written final decision to the claimant or adjudicating

agency, as appropriate, until the issue is closed. Retain any decisions made or actions taken in

regard to these issues as official records, as required by agency or higher authority directives.

12. NOTIFICATION PROCESS FOR DISSEMINATION OF AWARDS INFORMATION

a. The selling agency may only disclose bid results after the award of any item or lot of

property has been made. No information other than names may be disclosed regarding the

bidder(s).

b. Bids are disclosed as they are submitted on spot bids or auctions.

13. CONTRACT ADMINISTRATION. Selling agencies will prescribe contract administration

procedures for the various methods of sale, to include procedures for:

a. Disseminating award information.

b. Billing.

c. Default and liquidation.

d. Establishing contract folders, including file maintenance and disposition.

(1) Contract administration files will consist of a sale folder, financial folder, individual

contract folder(s), and an unsuccessful bids folder for each sale.

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(2) Selling agencies will develop procedures for maintaining, completing, reviewing, and

auditing these files. All pertinent documentation, including EUC, licenses, pre-award surveys,

etc., must be included in the files.

(3) Documentation found in these files may be subject to section 552 of Title 5, U.S.C.

(Reference (z)), also known as the “Freedom of Information Act.” All Privacy Act, privileged,

exempt, classified, For Official Use Only, or sensitive information must be obliterated prior to

release to the public.

e. Collection and distribution of sales proceeds.

f. Ensuring all requirements of the contract (e.g., non-payment, required licenses) are met

prior to releasing the property.

g. Making modifications to contracts resulting from changes to the original contract.

h. Handling public requests for information.

i. Timely review and closure of each contract.

j. Timely review and closure of each sale.

14. CASHIER FUNCTIONS AND SAR OR SCO RESPONSIBILITIES

a. Cashiers must be duly trained in the handling and processing of monies collected as

payment on sales.

b. Cashiers must credit sales proceeds in accordance with chapter 5 of Volume 11A of DoD

7000.14-R (Reference (aa)).

15. INQUIRIES REGARDING SUSPENDED OR DEBARRED BIDDERS. Refer all inquiries

regarding suspended or debarred bidders to the office effecting the action.

16. RELEASE REQUIREMENTS FOLLOWING SALES

a. Removal of property is subject to general and special conditions of sale and the loading

table as set forth in the sale offering and resulting contract.

b. Prior to releasing sold property, assigned personnel will:

(1) Verify the sale items to be delivered or shipped to purchasers against the sale

documents to prevent theft, fraud, or inappropriate release of property.

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(2) When DLA Disposition Services is managing the sale and where an in-place receipt

memorandum of understanding (MOU) has been executed, installation commanders will provide,

by letter designation and upon request from DLA Disposition Services site, the names, telephone

numbers, and titles of those non-DLA Disposition Services site personnel authorized to release

property located at their activities. As changes occur, installation commanders will provide

additions, deletions, and revisions in writing to DLA Disposition Services.

(3) Weigh property sold by weight at the time of delivery to the purchaser.

(4) Count or measure property sold by unit at the time of delivery.

c. Purchasers are required to pay, before delivery, the purchase price of item(s) to be

removed, based upon the quantity or weight as set forth in the sale offering, except for term

sales. If prepayment of an overage quantity is not practicable or possible, payment will be due

upon issuance of a statement of account after release of property. Sales of property to State and

local governments do not require payment prior to removal. The DLA Disposition Services

contract with its sales partners does not require payment prior to delivery of property to State and

local governments only.

17. WITHDRAWAL FROM SALE

a. Property that has been physically inspected, determined to be usable or needed, and

thereby has survived screening is eligible for sale and may be requested to satisfy valid

requirements within limitations specified in this paragraph. Generally, property past the

screening cycle may not be withdrawn from sale. However, circumstances may require the

withdrawal of property from sale to satisfy valid needs within the Department of Defense or

FCAs. Donation recipients are not eligible to withdraw property from the sale unless they can

provide DLA Disposition Services with documentation that an error was made by DLA

Disposition Services and they should have been issued the property or the property was never

available for electronic screening in GSA personal property database GSAXcess®.

b. In many instances, the property remains at a DLA Disposition Services site after the title

has been transferred. This property is ineligible for withdrawal to satisfy DoD needs. If the

DoD Component intends to pursue purchasing the property from the commercial partner,

transactions must be handled between the partner and the DoD Component without intervention

from the DLA Disposition Services.

c. Pursuant to part 102 of Reference (d), due to the potential for adverse public relations,

every effort will be made to keep withdrawals from sales to a minimum. These efforts will

include searching for assets elsewhere in the disposal process. Exceptions to this policy will be

implemented only when all efforts to otherwise satisfy a valid need have been exhausted and the

withdrawal action is determined to be cost effective and in the best interest of the government.

DoD Component heads will ensure that withdrawal authority is stringently controlled and

applied.

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d. Make requests to the selling agency by the most expeditious means. With the exception

of inventory control point (ICP) or integrated materiel manager (IMM) and not mission capable

supply (NMCS) orders, requests will provide full justification including a statement that the

property is needed to satisfy a valid requirement.

e. Withdrawals may not be processed subject to property inspection for acceptability.

Inspect property before requesting withdrawal.

f. Orders submitted by ICPs or IMMs do not require justification statements before award.

g. With the exception of ICPs and IMMs, minimum written information required in the

package for withdrawal requests includes:

(1) Detailed justification as to why the property is required, including how the property

will be used; such as applicability of materiel to active weapons systems.

(2) Mission impact statement from a support, procurement, and funding standpoint if

property is not withdrawn from sale (e.g., the effect on operational readiness requirements within

a specified period of time).

(3) A summary of efforts made to find assets meeting the requirement from other

sources, including consideration of substitute items.

h. When the DLA Office of Investigations, TSC Assessment Office, determines that

property was incorrectly described, and that TSC or DEMIL requirements are applicable,

property will either be withdrawn or a provision made to accomplish TSC or DEMIL, as

appropriate. The TSC Assessment Office may request withdrawal of property and suspend

further action regarding the property until the matter is resolved in accordance with the

procedures in Reference (l).

i. As property moves through the sales cycle, constraints are placed on requests for

withdrawals from sale.

(1) The area manager can approve requests for withdrawal during the period between the

end of screening and the date the property is referred to DLA Disposition Services for sale

cataloging or until a delivery order is signed by the commercial venture partner. The area

manager can also approve withdrawals prior to bid opening for items on authorized local sales.

(2) DLA Disposition Services can approve withdrawal requests from date of referral

until the property is awarded. DLA Disposition Services can also return requests for withdrawal

after award that do not include the required written information.

j. DLA approval, with DLA legal concurrence, is required on any withdrawal request after

the award but before removal.

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k. When title has passed to the purchaser, the requestor must work directly with the

purchaser. This includes commercial venture property. The SAR or SCO will provide contract

information when requested.

18. REPORTING REQUIREMENT

a. In accordance with section 2583 of Reference (f), the Secretary of Defense will prepare an

annual report identifying each public sale conducted (including property offered for sale and

property awarded) by a DoD Component of military items that are controlled on the U.S.

Munitions List pursuant to section 121 of Reference (u) and assigned a DEMIL Code of B in

accordance with References (h), (i), and (j). For each sale, the report will specify:

(1) The date of the sale.

(2) The DoD Component conducting the sale.

(3) The manner in which the sale was conducted (method of sale).

(4) Description of the military items that were sold or offered for sale.

(5) The purchaser of each item, if awarded.

(6) The stated end-use of each item sold.

b. The report is submitted not later than March 31 of each year. The Secretary of Defense is

required to submit to the Committee on Armed Services of the House of Representatives and the

Committee on Armed Services of the Senate the report required by this section for the preceding

fiscal year. DLA Disposition Services includes shipments made during the reporting period to

its business partner.

19. SPECIAL PROGRAM SALES

a. Resource Recovery and Recycling Program

(1) All DoD installations worldwide will have recycling programs as required by DoDI

4715.23 (Reference (ab)) with goals for recycling as outlined in Executive Order 13514

(Reference (ac)).

(a) Pursuant to section 2577 of Reference (f) and Reference (y), each installation

worldwide will have or be associated with a QRP or recycling program available to the

installation to appropriately dispose of all recyclable materials for all activities. This includes all

DoD facilities not on a military installation, tenant, leased, and government owned-contractor

operated (GOCO) space.

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(b) Installations having several recycling programs will incorporate them into the

single installation QRP if possible, however a separate recycling program may be established to

appropriately dispose of recyclable materials that cannot be recycled through the QRP.

GOCO facilities participate in QRP.

(2) Recyclable material includes material diverted from the solid waste stream and the

beneficial use of such material. It may be beneficial to use waste material as a substitute for a

virgin material in a manufacturing process, as a fuel, or as a secondary material. Examples of

material that can be recycled through QRP are provided in Table 1 of this enclosure and those

that cannot be recycled through QRP are provided in Table 2, both from the complete list in

Reference (ab).

Table 1. Examples of Material That Can be Recycled Through QRP

EXAMPLES OF MATERIAL THAT CAN BE RECYCLED THROUGH QRP

Typical recyclable material found in the municipal solid waste stream (glass, plastic,

aluminum, newspaper, cardboard, etc.)

Scrap metal from non-defense working capital fund activities

Expended small arms cartridge cases that are 50-caliber (12.7 mm) and smaller not

suitable for reloading that have been mutilated or otherwise rendered unusable and

gleanings made unusable for military firing e.g., crushed, shredded, annealed, or

otherwise rendered unusable as originally intended prior to recycling in accordance

with Reference (ab), except overseas

Storage and beverage containers (metal, glass, and plastic)

Office paper (high-quality, bond, computer, mixed, telephone books, and Federal

Registers)

Commissary store cardboard and exchange store wastes (cardboard), if the commissary

or exchange chooses to use the QRP

Scrap wood and unusable pallets

Rags and textile wastes that have not been contaminated with hazardous material or

hazardous waste (HW)

Automotive and light truck-type tires

10.

Used motor oil

11.

Food wastes from dining facilities

12.

Office-type furniture that is broken or too costly to repair

13.

Donated privately owned personal property

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Table 2. Examples of Material That Cannot be Recycled Through QRP

EXAMPLES OF MATERIAL THAT CANNOT BE RECYCLED THROUGH QRP

Precious metal-bearing scrap

Scrap metal generated from a defense working capital fund activity

Items, such as MLI indicated in item 10. of this table, that must be demilitarized

(DEMIL) at any time during their life cycle, except for small arms and light weapons

brass and gleanings as described in item 3 of Table 1 of this enclosure.

Hazardous materials and waste

Material that can be reused by the government for their original purpose without

special processing. These items may or may not be MLI or CCL items.

Repairable items (e.g., used vehicles, vehicle or machine parts)

Unopened containers of oil, paints, or solvents

Fuels (uncontaminated and contaminated)

MLI or CCL items (Only DEMIL Code A items may be candidates for recycling.)

10.

Printed circuit boards containing hazardous materials

11.

Items required to be mutilated prior to sale or release to the public

12.

Ammunition cans, unless certified as MPPEH Designated as Safe in accordance with

References (h), (i), (j) and (k).

13.

Usable pallets, unless DLA Disposition Services states otherwise

14.

Electrical and electronic components (These may be MLI or CCL items eligible only

for electronics demanufacturing and DEMIL or mutilation.)

(3) Continually review each QRP to identify material appropriate for waste stream

diversion, explore recycling methods, and identify potential markets. Additional recyclable

material includes not only material generating profit, but material whose diversion from the

waste stream generate a savings to DoD in disposal costs, or is required by State or local law or

regulation. Material generated from nonappropriated or personal funds (e.g., post consumer

wastes from installation housing and installation concessions) may be included.

(4) Installation commanders authorized by their DoD Component head, as appropriate,

may sell directly recyclable and other qualified recycling program materials or consign them to

the DLA Disposition Services for sale. If selling directly, installations will:

(a) Maintain operational records for annual reporting requirements, review, and

program evaluation purposes.

(b) Manage processes, reports, and proceeds distribution in accordance with

References (d) and (ab).

(5) Excluded material is identified in Attachment 2 to Reference (ab), which provides a

guide of eligible and ineligible materials.

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(6) Although scrap recyclable materials do not require formal screening, those purchased

with appropriated funds, as surplus property under the FPMR and FMR, are available to meet

RTD requirements.

(7) When sold directly by the installation, use proceeds to reimburse the installation level

costs incurred in operating the recycling program. After reimbursement of the costs incurred by

the installation for operations (e.g., operation and maintenance and overhead), installation

commanders may use the remaining proceeds as authorized by Reference (ab).

b. Commercial Space Launch Act (CSLA)

(1) The purpose of the CSLA, chapter 509 of Title 51, U.S.C. (Reference (ad)), is to

promote economic growth and entrepreneurial activity through the utilization of the space

environment for peaceful purposes; encourage the private sector to provide launch vehicles and

associated launch services; and to facilitate and encourage the acquisition (sale, lease, transaction

in lieu of sale, or otherwise) by the private sector of launch property of the United States that is

excess or otherwise not needed for public use, in consultation with Secretary of Transportation.

Donation screening is not required prior to sale.

(2) The DLA Disposition Services is the primary office to conduct CSLA sales following

the direction for pricing and disposition as specified in Reference (p). Sales will be by

competitive bid to U.S. firms or persons having demonstrated action toward becoming a

commercial launch provider. The Secretary of the U. S. Air Force (USAF) designated

representative will support DLA Disposition Services, as necessary, in the sale or transfer of

excess and surplus personal property to the private sector, including the identification of

potential bidders and any special sales terms and conditions. The generating activity will assist,

as necessary, in completing sales transactions.

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ENCLOSURE 4

SECURITY ASSISTANCE OR FMS

1. STATUTORY AUTHORITY. Authority for security assistance is provided primarily under

section 2751 et seq. of Reference (u), (also known as the “Arms Export Control Act”) and annual

appropriation acts for foreign operations, export financing, and related programs.

2. SECURITY ASSISTANCE PROGRAM REQUIREMENTS

a. Security assistance transfers are authorized under the premise that if these transfers are

essential to the security and economic well-being of friendly governments and international

organizations, they are equally vital to the security and economic well-being of the United States.

Security assistance programs support U.S. national security and foreign policy objectives.

b. In coordination and cooperation with DOS, the Defense Security Cooperation Agency

(DSCA) directs, administers, and provides overall procedural guidance for the execution of

security cooperation and additional DoD programs in support of U.S. national security and

foreign policy objectives; and promotes stable security relationships with friends and allies

through military assistance, in accordance with Defense Security Cooperation Agency

5105.38-M (Reference (ae)).

3. FOREIGN PURCHASED PROPERTY. Disposal initiatives and actions will be in

accordance with Reference (ae) or guidance provided by security assistance implementing

agencies on a case-by-case basis.

4. FMS DISPOSAL PROCESS SUMMARY

a. Defense Disposal Services

(1) FEPP, excess, and surplus personal property may be made available to foreign

countries and international organizations designated as eligible to purchase property or services

in accordance with Reference (u). Such defense articles may be made available for sale under

the FMS Program. Transactions under this authority are reimbursable.

(2) FMS transactions are completed by use of letters of offer and acceptance and the

procedures specified in Reference (ae).

b. Grant Transfer of Excess Defense Articles (EDA). Section 2321j of Reference (u)

authorizes the U.S. Government to grant transfer of EDA to eligible foreign governments. For a

transfer under this authority, DoD funds may not be used for packing, crating, handling, and

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transportation except under certain circumstances consistent with the guidance in section

2321j(e) of Reference (u).

c. FMS Transportation

(1) As a general rule, FMS customers are responsible for all transportation costs.

(a) The transportation costs can be written into the letters of agreement or the items

can be shipped on a collect commercial basis. The implementing DoD Component or DLA

Disposition Services will identify exceptions to this rule.

(b) Sensitive and some other FMS shipments may be made via the Defense

Transportation System (DTS).

1. Sensitive shipments not going through the DTS must be routed through a

DoD-controlled port (Delivery Term Codes 8, B, or C) in accordance with Appendix E,

paragraph H.1, Part II of the Defense Transportation Regulations 4500.9-R (Reference (af)).

2. For these shipments, the implementing agency will provide separate

instructions and funds citations. Transportation arrangements may be made by the supporting

Transportation Office or DLA Disposition Services.

(2) Unless otherwise directed by the implementing agency or DLA Disposition Services

FMS Office:

(a) Send small items collect via Federal Express or other parcel service to designated

freight forwarder.

(b) Send less than truckload shipments collect via common carrier to designated

freight forwarder.

than truckload shipments to freight forwarder or other designated address. Upon receipt of DD

Form 1348-5, the recipient will provide shipping instructions or advise of pick-up date. If

shipping instructions are not received within 15 days after DD Form 1348-5 is issued, follow up

with freight forwarder and notify DLA Disposition Services if they are the implementing agency.

(d) For sensitive Delivery Term Code 8 property, in accordance with Reference (af),

and hazardous material property, the supporting transportation office must ensure that the

property is released in accordance with all applicable regulatory requirements. The preferred

option is to let the supporting transportation office accomplish notice of availability and property

shipment processes.

(e) On rare occasions, property may be transferred on a no-fee basis. The

implementing agency or DLA Disposition Services will provide appropriate instructions on a

case-by-case basis.

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(3) In accordance with section 2403 of Reference (u), construction equipment, including

but not limited to tractors, scrapers, loaders, graders, bulldozers, dump trucks, generators, and

compressors are not considered EDA for purposes of this enclosure.

d. FMS Eligibility. Eligibility for FMS is listed in Table C4.T2 of Reference (ae).

Eligibility to receive excess property as a grant pursuant to Reference (u) is established by the

DOS and provided to DSCA. DoD Components will follow the latest guidance from DSCA

showing which countries are eligible under the various authorities.

e. Controlled Assets

(1) Foreign countries and international organizations may screen and request DLA

Disposition Services assets during DLA Disposition Services reutilization screening periods.

(2) Section 2562 of Reference (f) prohibits the sale or transfer of fire equipment to

foreign countries and international organizations until RTD has been accomplished. Fire

equipment remaining after these periods may be made available to security assistance customers

with a certification to DSCA that the property is not defective and has completed all required

excess property processes.

(3) DSCA will provide guidance for the transfer of items.

(4) Pricing of FMS is governed by Reference (aa).

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ENCLOSURE 5

REUTILIZATION OR TRANSFER, EXCESS SCREENING, AND ISSUE

(INCLUDES DONATION OF DLA DISPOSITION SERVICES ASSETS)

1. AUTHORITY AND SCOPE

a. The provisions of this enclosure are based on the guidelines of Reference (d).

b. The scope of this enclosure includes the RTD screening, ordering, issuing, and shipment

of DoD FEPP, excess, and surplus personal property.

(1) These procedures apply to the Military Departments, FCAs, donees, eligible foreign

governments and international agencies, and any other activities authorized to screen and order

FEPP, excess, and surplus personal property.

(2) See Enclosure 5 to Volume 1 of this manual for additional guidance on the DoD

Humanitarian Assistance Program (HAP), LEAs, DoD or Service museums, National Guard

units, Senior Reserve Officer Training Corps (ROTC) units, morale, welfare, recreational

activities (MWRAs), the Military Affiliate Radio System (MARS), Civil Air Patrol (CAP), and

DoD contractors.

(3) See Enclosure 5 to Volume 1 and Enclosure 4 to this volume for additional

information on foreign governments and international organizations.

2. GENERAL

a. DoD policy, in accordance with Reference (d), is to reutilize DoD excess property and

FEPP to the maximum extent feasible to fill existing needs before initiating new procurement or

repair. All DoD activities will shop for available excess assets and review referrals for assets to

satisfy valid needs. DLA Disposition Services provide asset referrals via front end screening to

ICPs daily. See individual Military Department guidance regarding eligibility and authority to

withdraw excess property from DLA Disposition Services.

b. Customers can electronically request specific national stock numbers (NSNs) for orders,

whether DLA Disposition Services assets are available at the time the need arises. When an

asset becomes available in the DLA Disposition Services inventory, an electronic notification

will be sent to the customer for initiating an official order. See paragraph 3g of this enclosure for

procedures on the automated want lists.

c. The UII mark, if applicable, will not be removed from a personal property item offered for

reutilization, transfer, or donation.

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3. SCREENING FOR PERSONAL PROPERTY

a. Screening

(1) DoD reutilization is accomplished electronically via Military Standard Requisitioning

and Issue Procedures (MILSTRIP) and DLA Transaction Services, through the DLA Disposition

Services Website: https://www.dispositionservices.dla.mil/index.shtml.

(2) At the end of the DoD exclusive internal screening cycle, DoD excess property

(excluding FEPP, scrap, and HW) is transmitted to the GSAXcess®, and GSA assumes control

of federal agency transfer and donation screening. The property remains in DLA Disposition

Services accounts and can be viewed on their website.

(3) GSA federal screening is accomplished through the GSAXcess® platform that is a

customer interface to the Federal Disposal System (FEDS). DoD personnel may shop in

GSAXcess® at any time and search and select property from DoD and other FCAs.

Transportation costs for other FCA property are borne by the DoD screener. DLA Disposition

Services makes shipping arrangements for DoD orders in GSAXcess® and includes the

transportation costs in the cost of the item.

(4) Enclosure 7 to Volume 2 and Enclosure 3 to Volume 4 of this manual provide

additional information on screening for excess personal property by category.

(5) All references to days are calendar days unless otherwise specified.

(6) With electronic screening, physical tagging of property at a DLA Disposition

Services site to place a “hold” until an order has been submitted is no longer authorized.

(7) DLA Disposition Services provides reasonable access to authorized personnel for

inspection and removal of excess personal property.

b. CONUS Screening Timeline for Excess Personal Property

(1) Accumulation Period. DLA Disposition Services accumulates property throughout

the week as it is inspected and added to the inventory system. As property is added to the

inventory system, it is visible for ordering by DoD customers only. This accumulation period

ends each Friday, prior to the start of the official 42 day screening timeline.

(2) DoD and Special Programs Screening Cycle (14 days). DoD and the Special

Programs identified in Enclosure 5 to Volume 1 of this manual have exclusive ordering authority

during the first 14 days of the screening timeline. DoD reutilization requirements have priority

during this cycle, and property will not be issued to Special Programs until the end of this cycle.

(3) FCA and Donees Screening Cycle (21 days). FCAs and GSA-authorized donees

screen property in GSAXcess® during the following 21 days. FCA requirements have priority

during this cycle, and property will not be issued to donees until the end of this cycle. During

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this cycle, DoD will search and select property in GSAXcess® rather than submit MILSTRIP

orders, with the exception of priority designator (PD) 01-03 and NMCS requisitions. DoD

customers will submit PD 01-03 and NMCS requisitions to DLA Disposition Services, who will

immediately fill these orders and notify GSA to make the record adjustment in GSAXcess®.

(4) GSA Allocation to Donees (5 days). The following 5 days are set aside for GSA to

allocate assets to fill donee requests. During this allocation period, no GSAXcess® ordering can

be made.

(5) Final Reutilization/Transfer/Donation (RTD2) Screening (2 days). The final 2 days

of screening are available to all RTD customers for any remaining property on a first come, first

served basis.

(6) Table 3 summarizes the priority of issue and the timelines associated with screening

and issue of property.

Table 3. Summary of Screening and Issue Timelines in Order of Issue Priority

RTD Method

Eligibility

Screening Period

Issuing Period

Reutilization

DoD

Days 1-14

Days 1-42

Reutilization

Special Programs

Days 1-14

Days 15-42

Transfer

All Federal Agencies

Days 15-35

Days 15-42

Donation

Authorized GSA Donees

Days 15-35

Days 36-42

RTD2

All RTD Customers

Days 41-42

Sale

General Public

N/A

c. FEPP Screening Timeline

(1) Screening timeline and procedures for FEPP will generally follow those listed in

paragraph 3b of this enclosure.

(2) During contingency operations, the ASD(S) may approve expedited screening

timelines and changes to issue priorities.

d. DoD Screening Methods

(1) DoD reutilization screening is accomplished electronically via MILSTRIP and DLA

Transaction Services through the DLA Disposition Services Website:

www.dispositionservices.dla.mil. If the electronic method is unsuccessful, please fax the

following on agency letterhead: name, phone number, point of contact, internet provider

address, and two signatures of authorized individuals to DLA Disposition Services Reutilization

Office at fax commercial 269-961-7348 or DSN 661-7348.

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(2) Local screening at the DLA Disposition Services sites is on-site (visual) viewing of

excess property. Physical inspection of property may not be possible for assets at depot

recycling control points (RCPs), receipts in-place, or remote locations.

e. GSAXcess® Screening

(1) Users must obtain an access code from GSA to screen through GSAXcess®. To

learn about GSAXcess® and obtain access code information, see:

http://apps.fss.gsa.gov/Manuals/Feds_Users_guide.

(2) DoD customers must obtain access from GSAXcess® to search and select property.

The DoD Accountable (Supply) Property Officer must provide GSA a letter (on official

letterhead) or e-mail (from a “.mil” address) requesting access for their representatives and

include addresses, phone numbers, e-mail addresses, and DoD activity address codes (DoDAAC)

of those authorized to select property from GSAXcess®. Customers may select items once the

access is granted.

(3) DoD customers who only want to search for available property in GSAXcess® can

also register for search only access at www.gsaxcess.gov.

f. Screening Exceptions. Generally, property cannot be screened before it is entered on DLA

Disposition Services site’s accountable records. However, instances where screening prior to

entry may be justified include:

(1) Property needed to fulfill emergency orders, (e.g., PD 01-03, NMCS, disaster relief)

and which may be processed as a “wash-post” transaction. The DLA Disposition Services site

must be able to fully justify these actions and ensure a signed receipt copy of the disposal turn-in

document (DTID) is returned to the generating activity.

(2) Backlog situations where usable property is in danger of being damaged by the

elements due to a lack of adequate storage and an authorized customer is on location.

g. Automated Want Lists

(1) Customers may use the automated pre-receipt information to flag desired NSNs. Use

of this tool does not guarantee the items will become available. If notified that the item is in the

excess inventory, customers must use standard MILSTRIP order procedures. For more

guidance, see https://www.dispositionservices.dla.mil/rtd03/index.shtml.

(2) Customers may submit automated searches for recurring NSNs through the DoD

Property Search Website at https://www.dispositionservices.dla.mil/rtd03/index.shtml. Results

are e-mailed to the customer.

(3) Customers may also submit a “Want List” in GSAXcess®, which can help them

locate excess property from civilian agencies.

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h. Specialized Screening for ICPs

(1) DLA Disposition Services will electronically report to designated ICPs those assets

with valid NSNs meeting dollar value and condition code criteria established by DoD

Component. The notification will be sent electronically to the recorded DoD wholesale manager

(ICP or IMM) concurrently with recording the excess in the DLA Disposition Services system

for accounting for excess property in DoD. Component IMMs may view the NSNs they

requested during the first 5 days of the accumulation period before the items become available to

other DoD activities. The ICPs must send their request to:

DLA Disposition Services

Hart-Dole-Inouye Federal Center

74 North Washington Avenue, Suite 2429

Battle Creek, Michigan 49037

(2) The DoD ICP or IMM will screen these notifications to determine if needs exist.

DLA Disposition Services site excesses will be reutilized to satisfy known or projected buy and

repair needs.

(3) Orders for property during the internal screening periods will be prepared according

to MILSTRIP and submitted to DLA Disposition Services.

i. Issues To and Turn-Ins By Special Programs and Activities

(1) DoD HAP

(a) The DoD HAP is authorized to dispose excess property through DoD DLA

Disposition Services site channels.

(b) Providing non-lethal DoD excess personal property for humanitarian purposes is

authorized pursuant to section 2557 of Reference (f). Preparation and transportation of this

property is carried out in accordance with section 2661 of Reference (f). HAP allows DoD to

make available, prepare, and transport non-lethal, excess DoD property for distribution by DOS

for humanitarian reasons. The program is managed by the DSCA Office of Humanitarian

Assistance and Demining.

inventories. The most commonly requested types of property are medical equipment, field gear,

tools, clothing, rations, light vehicles, construction, and engineering equipment. DLA

Disposition Services sites will issue all property destined for the HAP, with the exception of

drugs and biologicals (FSC 6505), which may be issued directly by the Military Departments.

HAP orders and issues will be documented on DD Form 1348-1A “Issue Release/Receipt

Document.”

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(2) LEAs. In accordance with section 2576a of Reference (f), DLA has established an

office to permit civil police authority to acquire excess DoD property, and the website

https://www.dispositionservices.dla.mil/rtd03/leso/index.shtml provides information to assist

with the process. LEAs can contact DLA Disposition Services at:

DLA Disposition Services

Hart-Dole-Inouye Federal Center

74 North Washington Avenue, Suite 2429

Battle Creek, Michigan 49037

Toll free: 1-877-DLA-CALL, DSN: 661-7766

Commercial/FTS 269-961-7766

(a) Section 2576a of Reference (f) authorizes the Secretary of Defense, in

consultation with the Director, Office of National Drug Control Policy, and DOJ, to transfer

excess DoD property, including small arms, light weapons, and ammunition, to federal and State

LEAs, including counterdrug and counterterrorism activities. The federal program is known as

the 1033 Program. The DLA Disposition Services has managerial responsibilities in support of

such transfers and will establish business relationships with participating States by memorandum

of agreement (MOA).

(b) LEAs will return sensitive or controlled DEMIL-required property originally

ordered from DLA Disposition Services when no longer needed. DEMIL-required equipment

that is the responsibility of the LEA must be DEMIL in accordance with References (h), (i), and

(j). Due to constant changes and development of new technology, Table 4 of this enclosure is

only a partial list of NSNs that may contain radioactive components as identified for Army Navy

(AN) night vision equipment codes in Reference (j). These NSNs and many others should not be

transferred to DLA Disposition Services sites. The turn-in activity will verify with the DLA

Disposition Services site whether equipment contains radioactive components before turning in

any night vision equipment.

Table 4. NSNs With Radioactive Components

NSN Number

Radioactive Component

5855-00-053-3142

AN/TVS-4 (prototype)

5855-00-087-2942

AN/PVS-1

5855-00-087-2947

AN/PVS-2

5855-00-087-2974

AN/PVS-1

5855-00-087-3114

AN/TVS-2

5855-00-113-5680

MX-8201

5855-00-156-4992

AN/PVS-3A

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Table 4. NSNs With Radioactive Components, Continued

NSN Number

Radioactive Component

5855-00-156-4993

MX-8201A

5855-00-179-3708

AN/PVS-2A

5855-00-179-3709

MX-7833

5855-00-400-2619

MX-7833A

5855-00-484-8638

AN/TVS-2B

5855-00-688-9956

AN/TVS-4

5855-00-688-9957

AN/TVS-4

5855-00-760-3869

AN/PVS-2B

5855-00-760-3870

AN/TVS-4A

5855-00-791-3358

AN/TVS-2A

5855-00-832-9223

MX-7833

5855-00-832-9341

AN/PVS-3

5855-00-906-0994

AN/TVS-4

5855-00-911-1370

AN/TVS-2

5855-01-093-3080

AN/PAS-7A

5855-00-087-3144

AN/TVS-2

(3) DoD or Service Museums

(a) Legal authority is provided by section 2572 of Reference (f), which allows the

loan, gift, or exchange of specified historic or obsolete or condemned military property.

Approval authority for museum acquisitions from DLA Disposition Services sites expressly for

the purpose of exchange must be granted by the activity having staff supervision over the

museum. Approval authority includes:

1. Army:

Chief of Military History (DAMH-MD)

1099 14th Street NW

Washington, D.C. 20005-3402

2. Navy:

Curator for the Navy

Naval Historical Center, Building 108

Washington Navy Yard

Washington, D.C. 20374-0571

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3. USAF:

Director, National Museum of the United States Air Force

HQAFMC

1100 Spaatz Street

Wright-Patterson AFB, Ohio 45433-7102

4. U.S. Marine Corps:

Marine Corps History Division

3079 Moreel Avenue

Quantico, Virginia 22134

5. USCG

ATTN: Coast Guard Historian, Commandant (CG-09224)

U.S. Coast Guard Headquarters, Douglas A. Munro Building

2703 Martin Luther King Jr .Avenue, South East Stop

Washington, D.C. 20593-7031

(b) The DoD or Military Department museums will use standard DoD processes to

dispose excess property using DoDAACs.

Disposition Services sites for use, display, or exchange. With the exception of historical

artifacts, stockpiling of property obtained from DLA Disposition Services sources for future

exchange is prohibited.

(d) The normal ordering procedures apply. The DD Form 1348-1A, in addition to

routine information, will include:

1. The museum’s individual DoDAAC or the DoDAAC of the Service

headquarters with central responsibility for historical property.

2. A statement if the property is to be used for display, exchange, or use (e.g.,

property needed to maintain the museums’ buildings and grounds, for day-to-day housekeeping

operations, or to maintain displays).

3. Only DEMIL Code “A” property is requested. Examples of DEMIL Code A

items suitable for housekeeping purposes by DoD museums may include: Federal Supply

Classification Groups (FSGs) 52 - hand tools; 53 - hardware; 55 - lumber; 56 - construction

materials; 61 - electric wire; 62 - lighting fixtures; 71 - furniture; 72 - furnishings; 75 - office

supplies; 79 - cleaning equipment; 80 - brushes and paints. Orders of property for exchange will

reflect the DoDAAC of the DoD Military Department museums. An exception to this procedure

applies to M151 series, M561, and M792 (Gamma Goat) vehicles. Although coded as DEMIL

Code A, exchange of the vehicles is prohibited.

(e) DLA Disposition Services sites will:

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1. Ensure DEMIL Code A property ordered by a museum for exchange purposes

has no current challenges to that code. This applies to all items whether recorded in the DLA

Logistic Information Service Federal Logistics Information System Master Item File or not,

including scrap and captured military items. Excluded are the M151 series vehicles, hazardous

property, and MLI and CCL items, which are not authorized for museum exchanges.

2. Ensure authorized property ordered by museums for exchange is released to

the ordering museum personnel only. Identification of the individual is required. These

personnel must be military or civilian employees of the museum, not volunteers or members of

the museums’ private supporting organizations.

(f) The DoD operating activities and Military Departments will:

1. Maintain accountable records according to appropriate DoD and Service

regulations of all items withdrawn from DLA Disposition Services sites, to include all materiel

transactions, receipts from the DLA Disposition Services site, and transfer and exchange

documents.

2. Provide to DLA Disposition Services a list of all the DoD museums and

Service museums authorized to negotiate with DLA Disposition Services sites, including the

name of the institution, address, telephone number, and the DoDAAC of the museum.

(4) National Guard Units

(a) National Guard Units will use the standard DoD processes to dispose excess DoD

property through the use of DoDAACs.

(b) Issues of excess DoD property and FEPP to National Guard units must be

approved by the National Guard Bureau or the U.S. Property and Fiscal Officer (USP&FO), or

their authorized representative, for the State in which the National Guard unit is located.

Requests received from National Guard units that do not contain the signature of the USP&FO,

their authorized representative, or the National Guard Bureau, will not be honored.

(5) Senior ROTC Units

(a) Senior ROTCs will use standard DoD processes to dispose excess DoD property

using DoDAACs.

(b) Military Departments’ Senior ROTC units may obtain excess DoD property and

FEPP from DLA Disposition Services sites to support supplemental proficiency training

programs. Orders to DLA Disposition Services sites must be approved by the installation

commander or designee normally responsible for providing logistical support to the instructors

group. Property will be issued to the accountable officer of the school concerned.

(6) USCG. As a recognized military service and a branch of the U.S. Armed Forces, and

due to the association of the USCG to the U.S. Navy, DLA Disposition Services will accept

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USCG (DHS) excess property, USCG excess DoD property and FEPP for disposal. The

principles outlined in paragraphs 3a through 3h of this enclosure apply.

(a) USCG excess DoD property may be transferred to the nearest DLA Disposition

Services site after internal USCG screening. Physical retention of the property by the USCG is

preferred, especially if size or economics prevent physical transfer.

(b) Property physically turned in to the DLA Disposition Services site does not

qualify for reimbursement.

Disposition Services may provide sales services through an in-place MOU that outlines all

USCG and DLA Disposition Services responsibilities.

(d) USCG aircraft may be transferred to the Aerospace Maintenance and

Regeneration Group (AMARG), Davis-Monthan Air Force Base, Arizona, according to the ISSA

between the USCG and the USAF.

(e) USCG orders must include a citation as to the USCG directive authorizing the

unit to obtain the property listed on the order. In addition, the fund citation for transportation

must be included on the DTID. Individual floating and shore units of the USCG may be

delegated authority to order excess DoD property without Commandant, USCG approval.

Indicate the delegating authority on all orders. The DLA Disposition Services site need not

validate the authenticity of the authority, but only the fact that such authorization appears on the

order.

(7) U.S. Army Corps of Engineers (COE) Civil Works Property

(a) Based on the association of Civil Works with the U.S. Army, the COE will use

Department of the Army DoDAACs to transfer personal property through DLA Disposition

Services for disposal, including HP through a service contract.

(b) COE civil works activities may order property through DLA Disposition Services

as a DoD activity, using an assigned Army DoDAAC or as an FCA, using an address activity

code through GSAXcess®.

(8) MAP Property and Property for FMS. DoD Directive 5105.22 (Reference (ag)) and

Enclosure 4 of this volume provide additional procedures for MAP property or for property that

can be purchased by eligible organizations through FMS.

(a) Following the country decision to dispose through DLA Disposition Services, the

country and Security Assistance Office will determine, in coordination with DLA Disposition

Services, the proper disposal method (e.g., DEMIL or mutilation requirements, security

classification, reimbursement decisions).

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(b) DLA Disposition Services, in coordination with the country and Security

Assistance Office will make provision for in-country U.S. personnel, with assistance from local

personnel, as appropriate, to act as DLA Disposition Services agent where turn-in by the

generating activity and physical handling by the DLA Disposition Services site is impractical. In

addition to MILSTRIP documentation requirements of Reference (t), the generating activity will

include the following data on the electronic turn-in document or DTID for MAP items.

1. Country

2. DTID number, to include at a minimum:

a. In the first position, a service code (B, D, K, P, or T).

b. In the second position, a country or activity code in accordance with DoDD

5230.20 (Reference (ah)).

c. In the third position, the Julian date.

3. Identification of MAP Address Directory Security Assistance Offices initiating

turn-in.

4. MAP account fund citation

known federal needs. Process disposable MAP property surviving reutilization, FMS screening,

and other transfers to sale.

(d) Process MAP property used for any purpose other than to meet approved DoD

needs for RTD or sale on a reimbursable basis.

(e) The allocation of weapons, ammunition, flyable aircraft (rotary and fixed-wing)

and selected property will be accomplished by DLA, as coordinated with the Office of Deputy

Assistant Secretary of Defense for Supply Chain Integration.

(f) All other excess DoD property will be processed through DLA Disposition

Services on a first-come, first-served basis.

(9) DoD Contractors and Contractor Inventory

(a) The disposal of DoD contractor inventory is generally the contractor’s

responsibility in accordance with subpart 45.602-1 of Reference (o), unless the contract specifies

that excess DoD property be returned to the government, as a result of a determination by the

contracting officer (CO) at contract expiration that DLA Disposition Services disposal would be

in the best interests of the government. Property physically turned in to the DLA Disposition

Services site does not qualify for reimbursement to the generating activity.

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(b) If property is purchased and retained by a DoD contractor, net proceeds from the

sale of the property will be deposited into the generating activity’s suspense account.

control activity (MCA) to withdraw or authorize the withdrawal of specified excess DoD

property from DLA Disposition Services sites for use as government-furnished material or

government-furnished equipment to support contractual requirements.

(d) Orders will be completed in accordance with Chapter 11 of Reference (t) and

include the DoDAAC assigned to the contractor. These orders must be processed by the MCA

having cognizance of the applicable contract.

(e) Property ordered must be authorized and listed in the DoD contract(s) for which

the property will be used, recorded in the ICP’s MCA responsible for the contract, and the use of

the ordered property approved by the CO or contracting officer’s representative (COR) for such

contract(s). Each electronic or manual order (DD Form 1348-1A) must contain the signature and

title of the CO or COR authorizing the withdrawal of excess DoD property from the disposal

system. Each order must also contain the certification: “For use under Contract

Number(s)._____________.” The certification should be signed by an authorized official and

should indicate his or her official title.

(f) DLA Disposition Services sites cannot guarantee the property withdrawn meets

minimum specifications and standards in terms of quality, condition, and safety.

(10) NAF Activities

(a) Includes expense items and NAF resale goods procured by NAF activities such as

military exchanges and MWRAs or Services, but excludes commissary store trust fund account

equipment.

(b) DLA Disposition Services will not process property typically reclaimed from

customers by the military exchanges such as used batteries, tires, oils, etc., as a part of their

normal business. The NAF must process property in accordance with the guidance shown under

Army and Air Force Exchange Service in Volume 4 of this manual for disposal of these assets.

not eligible for donation. They are eligible for reutilization or transfer provided the generating

NAF activities waive reimbursement or negotiate reimbursement with the ordering activity.

1. The generating activity will provide a statement on the DTID that the property

was purchased with nonappropriated funds to obtain appropriate reimbursement. If the DTID

does not contain this citation, the property will be processed as normal excess DoD property.

2. In addition to standard entries, documentation will contain the unit cost (in lieu

of the Federal Logistics Data acquisition cost) recorded in the financial and accounting records

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of the NAF activity. DLA Disposition Services sites will use this value for inventory, reporting,

reutilization, transfer, and sale purposes.

3. Reimbursement will be completed between the generating activity and the

order for property reutilized or transferred. Sales proceeds will be deposited in accordance with

Volume 11a, chapter 5 of Reference (aa) (unless otherwise directed or superseded).

(d) DoD MWRAs or Services may order excess DoD property and FEPP through the

MWRAs/Services that have a DoDAAC on file with the Defense Automatic Addressing System

(DAAS). Requests for small arms or light weapons must be ordered by servicing accountable

officers only and be approved by the designated DoD focal point as identified in Table 4 of this

volume. See Volume 4 of this manual for guidelines on reutilization of small arms and light

weapons.

(e) NAF property ordered by or through a servicing accountable officer will be used

and accounted for the same as all procurements, according to applicable Military Department or

Defense Agency procedures.

(f) Orders received by DLA Disposition Services sites directly from an MWRA or

Military Department accountable officer will be for administrative and other purposes from

which individuals will realize no direct benefits.

(g) Orders will contain the MWRA or Service account number, the signature of the

MWRA or Service accountable officer, and a statement that the property obtained without

reimbursement will be identified separately in accounting records from property for which

reimbursement was made. The order will include the statement that, when such property is

obtained without reimbursement is no longer needed, it will be turned in to the nearest DLA

Disposition Services site and that no part of the proceeds from sale or other disposition will be

returned to the MWRAs or Services. Perpetuate this information from the order in follow-on

documentation.

(h) If the property is not reutilized, transferred, or sold, DLA Disposition Services

will notify the NAF activity that accountability will revert to the NAF activity and further

disposal processing will be the responsibility of the NAF activity. If the DLA Disposition

Services site has taken physical custody, the NAF activity will be responsible for retrieving the

property.

(11) MARS

(a) MARS is an appropriated fund activity that operates under the jurisdiction of the

Military Departments and is an integral part of the DoD communication system. MARS units

will use standard DoD processes to dispose excess DoD property using DoDAACs.

(b) The Military Departments responsible for MARS are authorized to order excess

DoD property and FEPP through their respective accountable officers. The following ordering

stipulations apply:

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1. Designation of accountable officers and representatives authorized to screen

and obtain excess DoD property and FEPP at DLA Disposition Services sites is described in this

enclosure.

2. The property ordered is for immediate use by a MARS member or member

station for its intended purpose; property may not be acquired for storage. When property

requested is to be used for reclamation, written approval for such action must be obtained in

advance from the Military Department MARS chief in coordination with the accountable officer.

Property ordered for reclamation is limited to materiel in disposal condition code X or S.

3. Excess DoD property and FEPP ordered from a DLA Disposition Services site

for MARS may be shipped to a DoD activity or picked up at a DLA Disposition Services site by

personnel who are appropriately identified and approved. Property ordered for reclamation is

designated for local pickup only at the DLA Disposition Services site. Maintain accountability

of residue in accordance with Military Department directives.

issued to MARS members and MARS member stations. The property remains government

property.

(d) When the property is no longer needed for use by the MARS, the accountable

officer arranges for the equipment to be turned in to the nearest DLA Disposition Services site, if

economically feasible. If it is not economically feasible to turn in the property, the accountable

officer will employ A/D procedures according to Enclosure 4 of Volume 2 of this manual.

(e) The respective Military Department may limit MARS orders to selected FSCs.

(f) The release of property to MARS activities is governed by the following

procedures:

1. Army MARS

a. In CONUS, the authority to order and obtain excess DoD property and

FEPP to fill valid requirements is vested in the accountable MARS Program Manager (MPM)

appointed by the Chief, Army MARS.

b. Outside the CONUS, the authority to order and obtain excess DoD

property and FEPP for the Army MARS program is vested in the 5th Signal Command MARS

Director (Europe); 1st Signal Brigade U.S. Army Information System Command (USAISC)

(Korea); USAISC Japan; and USAISC Western Command (Hawaii). The MPM who is the

accountable officer appointed by the Chief, Army MARS will originate and sign all orders.

Process orders through the applicable accountable officer for MARS equipment.

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2. Navy/Marine Corps MARS (NAVMARCORMARS)

a. In CONUS, the authority to originate orders for excess DoD property and

FEPP to fill valid requirements in the NAVMARCORMARS program is vested in the Chief,

NAVMARCORMARS; Deputy Chief, NAVMARCORMARS; Directors of the 1st, 2nd, 3rd,

4th, 5th, and 7th MARS Regions; and the Officer in Charge, Headquarters Radio Station. All

orders must be signed by the Chief, NAVMARCORMARS, or the Deputy Chief,

NAVMARCORMARS. Process orders through the applicable accountable officer.

b. Outside the CONUS, the authority to originate orders comes from Chief,

NAVMARCORMARS; the Deputy Chief, NAVMARCORMARS; or a regional director or a

specific designee of the Chief, NAVMARCORMARS. Process orders through the applicable

accountable officer.

3. USAF MARS

a. The Office of the Chief, USAF MARS, and staff, active duty Installation

MARS Directors (IMDs), and active MARS affiliates are authorized to screen and identify

property for USAF MARS use. MARS affiliates are identified by a valid AF Form 3666,

“Military Affiliate Radio System Station License and Identification Card,” signed by the Chief,

USAF MARS. The IMD is appointed in writing by the installation commander or a designated

representative; this appointment constitutes authority for screening and identification of property.

b. Orders for property for MARS reutilization must be approved by the Chief,

USAF MARS or designated representative; this approval authority cannot be delegated. All

approved orders will be processed through the USAF MARS Accountable Property Officer or

designated alternate, who will initiate and sign a DD Form 1348-1A to authorize release of

identified property. Authority to sign release documents will not be delegated.

c. The accountable officer maintains current and valid identification of their

MARS members to prevent unauthorized screening by MARS members or former members.

(12) CAP

(a) The CAP is the official auxiliary of the USAF and is eligible to receive excess

DoD property and FEPP without reimbursement subject to the approval of the Headquarters

USAF, CAP (HQ CAP-USAF). Title to the property is transferred to the CAP upon the

condition that the property be used by the CAP to support valid mission requirements. Authority

for the CAP members to screen and obtain excess DoD property will be in writing and signed by

an authorized official of the CAP-USAF. HQ CAP-USAF retains the authority to approve and

control the types and amounts of items obtained by the CAP.

(b) The CAP will remain accountable for all property acquired from the DoD

disposal system and will maintain and safeguard the property from loss or damage. The CAP

and its members are strictly prohibited from selling, donating, or bartering property previously

obtained from the DoD disposal system under any circumstances.

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Military Departments and other governmental agencies. If flyable non-AMARG category “A”

aircraft made available for screening by an owning Military Department are selected for issue

and approved by the HQ CAP-USAF to fulfill valid CAP mission needs, the following

procedures apply:

1. Flyable Aircraft. The head of the owning Military Department will issue the

aircraft to the accounts specified by the HQ CAP-USAF, ensuring that data plates and all

available historical and modification records accompany the aircraft. The aircraft will be issued

to the CAP upon condition that it be used by the CAP to support valid mission requirements.

Prior to issuance, the appropriate CAP corporate officer (wing commander or higher) will

execute a conditional gift agreement that specifies that the aircraft (parts, etc.) be issued and

delivered to AMARG when it becomes excess to CAP’s mission needs. When the aircraft is no

longer needed by the CAP, or as otherwise directed by the HQ CAP-USAF, the CAP will make

arrangements through the HQ CAP-USAF for issue and delivery of the aircraft, data plates, and

historical and modification records to AMARG.

2. Reclamation of Parts. If the HQ CAP-USAF elects to allow the CAP to use

the aircraft for parts reclamation, the HQ CAP-USAF will contact the owning Military

Department to make arrangements concerning reclamation of parts by the CAP. If the CAP

declines to reclaim parts and components from the aircraft, the CAP will arrange through the HQ

CAP-USAF for issue and delivery of the aircraft, data plates, and historical and modification

records to AMARG.

3. CAP Aircraft. All CAP aircraft delivered to AMARG will be reported to the

GSA for use by FCAs and authorized donees. The CAP and its members are strictly prohibited

from selling, donating, or bartering aircraft obtained from a Military Department under any

circumstances.

(d) The CAP units will use assigned DoDAACs beginning in “FG” to transfer and

order excess personal property.

(e) CAP members will identify themselves for pickup of property as stated in this

enclosure.

(13) FCAs

(a) These organizations include any non-defense executive agency or any member of

the legislative or judicial branch of the government.

(b) The processes discussed in this section apply to FCAs transferring to and

ordering excess DoD property from DLA Disposition Services sites.

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instead of GSA are required to review and follow instructions provided on the DLA Disposition

Services Website at http://www.dispositionservices.dla.mil and to:

1. Comply with section 1535 of Reference (m)) (also known as “The Economy

Act”).

2. Initiate an Economy Act Order with DLA Disposition Services Comptroller

for establishing financial transactions. Final acceptance of the Economy Act Order constitutes

authority for FCAs to use DLA Disposition Services. The Economy Act Order must be renewed

on October 1 of each year. DLA Disposition Services transaction activity billing (TAB) rates,

sales rates, and actual disposal rates are used for billing FCAs. TAB rates are available on the

DLA Disposition Services Website. DLA Disposition Services will bill and the FCA will pay all

costs for services rendered. Billing documentation will include contract line item number,

administrative, and services costs, and will be processed quarterly.

3. Ensure all laws and regulations are properly met prior to initiating a transfer

transaction. Use References (c), (d), (o), and (z), Volume 11a, Chapter 5 of Reference (aa), and

Office of Management and Budget Circular A-76 (Reference (ai)) as governing documents.

4. Comply with Reference (t), since in-transit control requirements are not

applicable to FCA turn-ins.

5. Comply with sections 4, 5, and 6 of Enclosure 4 of Volume 1 of this manual

for transferring excess DoD property, using DD Form 1348-1A or DD Form 1348-2, “Issue

Release/Receipt Document with Address Label,” as DTIDs.

a. Schedule turn-ins with the DLA Disposition Services site and assume

responsibility for delivering usable and scrap property to DLA Disposition Services sites. Non-

hazardous property may be received in-place using the standard DoD receipt in-place processes.

Hazardous property cannot be physically accepted at the DLA Disposition Services site and will

be processed in-place only, in accordance with paragraphs 3.h.(13)(c)6 and 3.h.(13)(c)7 of this

enclosure. Property will normally be turned in as individual line items; however, batchlotting by

FSC of non-hazardous items with a combined acquisition value of up to $800 is permitted.

b. Identify the transaction by using their officially assigned FCA activity

address code. The first position of the activity address code begins with 1 through 9.

c. Annotate “XP” funding code in blocks 52 and 53 and a disposal authority

code of “F” in position 64 of the DTID.

d. Annotate the DLA Disposition Services Economy Act Order Assigned

Number in block 27.

e. Include appropriate hazardous property documents containing the required

information found in Volume 4 of this manual.

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f. Ensure that no radioactive material, waste, or other excluded HP is turned

in to the DLA Disposition Services site.

g. Cover costs associated with substantiated sale contracts claims, if

negligence or fault is established.

h. Contact the appropriate DLA Disposition Services site for procedures to

use when inventory discrepancies surface for property that the FCA is designated the custodian.

The FCA will research and provide a report of the lost, damaged, or destroyed property.

Procedures are contained in accordance with Volume 12, Chapter 7 of Reference (aa).

6. Work with DLA Disposition Services to obtain HW disposal contract support,

pursuant to the provisions of the FAR; for hazardous property, FCAs will:

a. Define disposal service requirements for HW disposal and provide a yearly

estimate of HW streams that may be generated and placed on DLA Disposition Services disposal

service contracts.

b. Cover costs associated with substantiated contracts claims, if negligence or

fault is established.

c. Maintain physical custody of HP.

d. Provide a designated FCA representative to act as a contracting officer’s

technical representative during pickup of HP, and identify who will be trained and authorized to

release the property for shipment, including signing shipping documents according to the

procedures provided in section 172, subpart H of Title 49, CFR (Reference (aj)).

7. Comply with the following liability provisions:

a. Should any DLA HW disposal contractors’ actions on behalf of the FCA

result in a notice of potential liability to DLA or the FCA under section 9601 et seq. of Title 42,

U.S.C. (Reference (ak)) (also known as the “Comprehensive Environmental Response,

Compensation and Liability Act”), section 6901 et seq. of Reference (ak) (also known as the

“Resource Conservation and Recovery Act”), or any other provision of federal or State law,

immediate notification will be provided to DLA Disposition Services or the FCA. The FCA

retains ultimate liability for HP.

b. FCAs will be responsible for environmental response costs attributable to

their generated HP. FCA is considered the generator for reporting purposes in accordance with

Reference (ak).

c. According to the terms of DLA Disposition Services HW disposal

contracts, DLA Disposition Services disposal contractors are responsible for spills or leaks

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during the performance of their contracts, which result from the actions of the contractors’ agents

or employees.

d. At no time will the DLA Disposition Services site dispose FCA excess

DoD property or any provision of a HW contract for FCA property be interpreted or construed to

require that funds be obligated or paid in violation of section 1341 of Reference (m) or any other

provisions of law.

(d) FCAs will:

1. Work with DLA Disposition Services for DEMIL-required disposal support in

accordance with the provisions of Reference (c).

2. Reimburse DLA Disposition Services for A/D-related services.

3. Continue to turn in PM-bearing property at no charge in support of the DoD

Precious Metals Recovery Program (PMRP) according to the procedures in Enclosure 5 to

Volume 2 of this manual. These transactions are accomplished through an ISSA.

4. Pay for all services rendered, according to established requirements and fees.

(e) Two months prior to the Economy Act Order’s expiration, the FCA will notify

the DLA Disposition Services Comptroller whether continued services are desired.

1. If the Economy Act Order has not been re-established, DLA Disposition

Services will continue to receive property for 60 days.

2. FCAs will continue payments until all property that was received within the

fiscal year has been processed, even if the Economy Act Order has expired.

3. FCAs will pay at the rates established or re-established and maintain internal

procedures to track DTIDs against billings for reconciliation.

(f) The policies in part 101 of Reference (d) will be implemented when:

1. An official Economy Act Order is finalized and the DLA Disposition Services

Finance Office ensures that an officially assigned FCA activity address code is in the DLA

Disposition Services Accounting System. (This will indicate to DLA Disposition Services sites

that receipt of excess property from the requesting FCA is authorized.)

2. A provisional copy or signed copy of a DD Form 1348-1A is the instant at

which accountability for the FCA property (non-hazardous or hazardous) is transferred to a DLA

Disposition Services site.

(g) If at any time any issue requires resolution, a team approach will be used at the

turn-in activity and DLA Disposition Services site level. Disputes that cannot be resolved will

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be elevated to the next corresponding level of the FCA and the DLA Disposition Services. If

necessary, alternative dispute resolution will be used.

(h) DLA Disposition Services sites will:

1. Reserve the right to refuse any turn-in due to workload or resource constraints

if support would seriously impair the DLA mission for DoD.

2. Receive and screen FCA property using the same method used for excess DoD

property, except property will not be made available to those special program organizations who,

because of enabling legislation, may only obtain excess DoD property; e.g., HAP, law

enforcement support offices, and Service Education Activities (SEAs).

(i) Sales proceeds, if any, will be deposited into the U.S. Treasury as miscellaneous

receipts, unless otherwise specified by law. No reimbursement of proceeds will be made to the

FCA. Contract claims resulting from the sale of federal property may be the responsibility of the

FCA.

(j) For HP, DLA Disposition Services will notify FCAs of any:

1. New procedures pertaining to the disposal process or funding changes. HW

contracts may be modified by mutual written consent of the parties. Modifications requiring

resource changes may be given with enough advance notification for revisions or adjustments to

be made during the budget formulation process and the hazardous disposal service contract

process.

2. Proposed changes to administrative support costs at least 60 days in advance of

a change.

(k) DLA Disposition Services will ensure DEMIL-required property and property

that may require export controls are processed appropriately. Property requiring DEMIL may be

shipped to an alternate location either by DLA Disposition Services or by an FCA. These

charges are included in the TAB rates.

(l) FCAs desiring to order excess DoD property from DLA Disposition Services sites

will follow the GSA procedures for acquiring property through GSAXcess®. Once excess DoD

property is physically obtained from DLA Disposition Services, the property belongs to and must

be disposed by the FCA. This includes property that is DEMIL or mutilation required. Turn-in

of previously ordered property from the DLA Disposition Services will be accepted from only

those FCAs that have established an Economy Act Order.

(m) FCAs may continue to participate in the DoD PMRP at no charge, in accordance

with Enclosure 5 to Volume 2 of this manual. These transactions are accomplished via an ISSA

between DLA Disposition Services and FCAs.

(15) U.S. Postal Service (USPS)

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(a) USPS is not authorized to dispose excess DoD property through DLA Disposition

Services without an FCA intragovernmental agreement.

(b) If such an agreement is executed:

1. Items of a strictly postal nature, such as a carrier satchel embossed “U.S.

Mail,” postal scales, or other equipment so similar in nature or design to official USPS

equipment as to cause confusion may not be turned in to DLA Disposition Services sites, sold, or

disposed to the general public until the USPS has been notified of the intended disposition and

offered an opportunity to inspect the equipment. DLA Disposition Services sites will notify

local post office inspectors of the existence of this property and arrange for its inspection if the

USPS wants to prevent it from falling into the hands of unauthorized persons.

2. DoD purchased or owned postal equipment with official postal identification

markings may be transferred to the USPS through DLA Disposition Services site processing,

under the standard transfer policies in part 101 of Reference (d). If transferred from DoD

Components without going through an official DLA Disposition Services site, the DoD activity

will negotiate with USPS for fair market reimbursement.

3. Property not transferred that contains markings that would tend to confuse this

property with official USPS equipment will have the markings removed before release for DLA

Disposition Services site processing.

4. Excess DoD postal equipment loaned to DoD Components by the USPS will

be returned to the USPS.

(16) American National Red Cross. Property that was processed or donated by the

American National Red Cross to a Military Department and becomes excess DoD property may

not be disposed without notice to and consultation with the American National Red Cross. This

property will be returned without reimbursement to the American National Red Cross upon

request, if that organization pays packing and shipping costs.

(17) DoD Computers for Learning (CFL). The DoD CFL program implements

Executive Order 12999 (Reference (al)) and enables DoD to transfer excess IT equipment to pre-

kindergarten through grade 12 schools and educational non-profit organizations through a DLA

Disposition Services web-based program. The DLA Disposition Services program replaces the

DoD Computers for School, Educational Institution Partnership Program that was overseen by

the Defense Information Systems Agency.

(a) Eligible educational organizations serve pre-kindergarten through grade 12

students and are public, private, or parochial schools or educational nonprofits classified as tax-

exempt under section 501c of the United States tax code. Schools and educational nonprofits

must be located within the United States and its territories.

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1. Schools must register in the DLA Disposition Services web-based CFL

program and complete all point of contact and profile information.

2. Schools must ensure that IT equipment transferred will be used for student and

faculty training to augment existing IT equipment, to strengthen their infrastructure, or for other

academic-related programs.

3. All costs incurred in connection with the transfer of equipment through the

CFL will be the responsibility of the school and include: expenses in connection with the

school’s inspection of the IT equipment at DoD sites; cost of packing, crating, marking, and

loading the equipment on the carrier’s conveyance for transportation; and cost of transportation

from DoD sites.

(b) DoD IT equipment FSG 70 with a DEMIL Code of A and DEMIL Code of Q

with an Integrity Code of 6 that is located in CONUS and has been accepted to a DLA

Disposition Services site’s accountability records is eligible for transfer within DoD CFL once

DoD screening is complete and the inventory is not requisitioned by DoD.

the condition of the equipment. Eligible equipment includes mainframes, minicomputers,

microcomputers, modems, disk drives, printers, and items that are defined within the FSG 70 and

are appropriate for use in CFL.

(d) After the DoD excess screening is completed, providing there are no DoD

requests, DLA Disposition Services will:

1. Make provisions for schools to receive information concerning DoD IT

equipment that is available for transfer.

2. Notify the schools of available equipment that matches the profile submitted

by the school.

3. “Freeze” the equipment when the school verifies a need so that other schools

cannot be offered the same equipment.

4. Review, approve, and notify generating activities to transfer to a school by

generating a materiel release order (MRO) from DLA Disposition Services system for

accounting for excess surplus property in DoD to decrement quantity and preclude transmission

to the FEDS.

5. While holding for transfer to schools, the following applies:

a. 7-day accumulation (DoD can order anytime).

b. 14-day DoD screening (DoD can order anytime).

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6. On day 14, if still available, DLA Disposition Services will freeze the property

and create a MILSTRIP initiating a transfer to school transaction. DLA Disposition Services

will send MILSTRIP to the generating activity, who will arrange for the school to remove the

item. Schools authorized a transfer are responsible for arranging the pickup or shipping of IT

equipment.

7. The IT equipment not designated to schools during the DoD CFL timeframe

will be transmitted to GSAXcess® for FCAs and donees.

8. Generating activities can specify a school for intended transfer once DLA

Disposition Services has accountability of the equipment, through the DLA Disposition Services

web-based CFL program. From the DLA Disposition Services Home Page, the user may click

on Property Search for Military, Federal, State, and Special Programs, then click on “Computers

for Learning.” The CFL Program enables the generating activity to view the IT equipment that

was turned in under their DoDAAC and then designate that equipment to approved schools. The

generating activity has 7 days to make this selection; otherwise, the equipment can be viewed by

any eligible educational activity

9. Equipment not identified by a generating activity for a specific school will be

made available to schools and educational non-profit organizations that are approved within

CFL.

10. The authorized school is responsible for coordinating with the generating

activity for the removal of equipment.

11. The authorized school has 14 days after receipt of authorization to remove the

equipment.

12. If the school does not remove the equipment within the 14 days, the

generating activity will notify the DLA Disposition Services site of the non-removal.

13. Upon receipt of notification, the DLA Disposition Services site will notify

DLA Disposition Services to cancel the order.

(18) Firefighter Transfer Program. DoD has authorized the U.S. Department of

Agriculture Forestry Service (USDA FS) to manage DoD firefighting property transfers provided

for in accordance with section 2576b of Reference (f). Title to all Firefighter Property Transfer

Program property will pass to the State upon:

(a) The State taking possession of the equipment (such as removing or having the

equipment removed from a DLA Disposition Services site).

(b) The State receiving a DD 1348, “DoD Single Line Item Requisition System

Document (Manual),” or SF 97-1 or both for the equipment. The DD Form 1348 or SF 97-1 will

indicate which property requires DEMIL (DEMIL Codes C, D, and F).

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and require the State to ensure that such equipment is either transferred to another DoD agency

authorized to receive it or is returned to a DLA Disposition Services site when no longer

required. USDA FS will require the State coordinate any such transfers and returns with the

Distribution Reutilization Policy Directorate at DLA prior to the transfer. The recipients are

responsible for funding shipment or removal.

j. Expedited Processing (EP)

(1) EP is the approved reduction of screening timeframes. In the zone of interior (ZI),

EP may be used on a case-by-case basis. Situations where EP may be considered include

backlog situations, potential deterioration from outside storage, or other compelling reasons.

(2) GSA is the approving authority for EP for non-DEMIL required property within the

ZI. DLA Disposition Services is the approving authority for DEMIL-required property within

the ZI.

(3) Current automation technology allows items going through EP to be visible on the

DLA Disposition Services Website and GSAXcess®.

(4) In contingency operations the supported Combatant Command has the authority to

accelerate screening timelines based on mission requirements and operational tempo.

k. Screener Identification and Authorization

(1) Individuals visiting DLA Disposition Services sites to view, order, or remove

property or for any other reason are required to provide proper identification as authorized

representatives of a valid recipient activity.

(a) Upon arrival at the DLA Disposition Services site, the individuals will sign the

vehicle or visitor register indicating the vehicle registration number and the purpose of their visit.

(b) Visitors representing donation recipients will only be allowed to complete the

tasks identified under “purpose of visit” on the vehicle or visitor register.

are inspecting.

(2) DoD screeners will further identify themselves as authorized representatives of a

DoD Component by means of a current employee or military personnel identification issued by

the DoD activity.

(3) FCA screeners will present current employee identification as valid authorization.

This also applies to screeners representing mixed-ownership USG corporations.

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(4) Non-federal screeners will present an authorization on the letterhead of the

sponsoring activity identifying the bearer and indicating the nature of the authorization. This

letter of authorization will be updated at least annually or as changes occur

(5) All SEA screeners will present a valid driver’s license or other State-approved

picture identification or the letter of authorization.

(6) DLA Disposition Services sites will refer problems in identifying screeners to the

activity commander. For FCA and donation screeners, refer to the proper GSA regional office.

l. Screening for Property at DLA Disposition Services Sites

(1) DLA Disposition Services sites will assist customers interested in obtaining property

by referring them to the DLA Disposition Services Website or by providing guidance for

physical inspection and location of property. Assistance may also include use of a customer-

designated personal computer to screen assets worldwide and establish a pre-defined customer

want list.

(2) When a prospective donation recipient contacts a DLA Disposition Services site or

military installation regarding possible acquisition of surplus property, the individual or

organization will be advised to contact the applicable State agency for surplus property (SASP)

for determination of eligibility and procedures.

4. ORDERS FOR FEPP, EXCESS, AND SURPLUS PROPERTY FROM DLA DISPOSITION

SERVICES AND GSA

a. General

(1) DoD activities, FCAs, and other authorized activities are permitted to order DoD

FEPP, excess, and surplus personal property based on the property status at the time the

authorized screener identifies its availability from the DLA Disposition Services Website. This

property may be ordered through DLA Disposition Services or GSA.

(2) Reference (t) requires orders for property on the DLA Disposition Services site’s

accountable records to be prepared on DD Forms 1348-1A or 1348-2. The use of the DLA

Disposition Services Website allows orders to be processed without hard copies of DD Forms

1348-1A or 1348-2. A separate order is required for each line item on a DLA Disposition

Services site’s inventory (except batchlots that are grouped together). The shopper will furnish

the appropriate information either electronically or by hard copy.

(3) Orders for property in the GSA screening cycle will be submitted through

GSAXcess®. Customers are required to complete and submit the SF 122 “Transfer Order

Excess Personal Property” to GSA. GSA will then transmit the order to DLA Disposition

Services.

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(4) DoD activities (other than MWRAs or Services, which are covered in Enclosure 3 to

Volume 1 of this manual) must request Military Department or Defense Agency excess and

FEPP through servicing accountable officers or their designated representatives.

(5) See Enclosure 3 to Volume 1 of this manual for special guidance affecting USCG

ordering.

(6) U.S. Army accountable supply officers should check with their finance accounting

office prior to requesting items from DLA Disposition Services. Often, Army customers are

billed internally for the items they have ordered from DLA Disposition Services.

(7) The following principles apply to acquiring property from these sources, including

federal regulations, which apply to DoD, special programs and activities, FCAs, and donees

when acquiring excess or surplus personal property:

(a) There must be an authorized requirement.

(b) The cost of acquiring and maintaining the excess personal property (including

packaging, shipping, pickup, and necessary repairs) does not exceed the cost of purchasing and

maintaining new materiel and does not exceed the value of property requested.

acquired item are readily accessible.

(d) The supply of excess parts acquired must not exceed the life expectancy of the

equipment supported.

(e) The excess personal property will fulfill the required need with reasonable

certainty without sacrificing mission or schedule.

(f) Excess personal property must NOT be acquired with the intent to sell or trade for

other assets.

(g) DoD activities will request only that property that is authorized by the parent HQ

or command. Activities may not request quantities of property exceeding authorized retention

limits.

(8) The special screening programs will request only property that is authorized by the

program or activity accountable officer or program manager, whichever is applicable. If the

special screening programs want DLA Disposition Services site to verify the FSC has been

authorized before release, the accountable officer or program manager must provide a current

authorized FSC list to the DLA Disposition Services site. The removal agent must sign any

certification required, acknowledging understanding of rules of disposal, prior to removal of the

property.

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(9) The Military Department accountable officer who designates DoD individuals to sign

orders on their behalf must provide DLA Disposition Services sites with an electronic letter of

authorization identifying those individuals. The template for the letter is on the DLA Disposition

Services Website. It will include the full name, activity, DoDAAC, telephone number, address,

and signature of the individuals authorized to sign and authenticate MROs. These individuals

may be different from those who are the initial shoppers or those picking up the property.

b. Emergency Requests

(1) Telephone requests during non-duty hours may be made by contacting the DLA

Disposition Services staff duty officer (SDO) (DSN 661-4233, Commercial 269-961-4233).

Under these circumstances, the SDO will record the request and will contact the DLA

Disposition Services program manager to initiate proper action.

(2) If a DoD activity has an emergency need for a surplus DoD item in the possession of

a SASP, it may be requested from that SASP. The acquiring DoD activity must pay any costs of

care, handling, and transportation that were incurred by the SASP in acquiring this property.

(3) For requests for property to fill training aid and target need orders, see “Training

Aids and Target Requirements” in paragraph 147 of Enclosure 3 of Volume 4 of this manual.

c. Late Orders

(1) If a DoD order is received after the screening timeline has expired, the customer will

provide justification as to the true necessity for the property requested, indicating why other

comparable property in the DLA Disposition Services inventory does not satisfy the need. See

Enclosure 3 of this volume for more guidance if the property needs to be withdrawn from sale.

(2) Orders for property received during the GSAXcess® screening period must be

submitted according to GSA ordering procedures.

d. Requests for Small Arms and Light Weapons. Small arms and light weapons (see

Glossary) will be processed according to the guidance in Volume 4 of this manual. Table 5 of

this enclosure contains a list of Military Department and Defense Agency designated control

points authorized to initiate orders or through which orders must be routed for review and

approval before issue can be effected.

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Table 5. DoD Designated Control Points for Small Arms and Light Weapons Ordering,

Reviewing, and Approving

SERVICE/AGENCY CONTROL POINT

Army

Director of Armament and Logistics

Activity

Chemical Acquisition

ATTN: AMSTA-AC-ASI

Rock Island, IL 61299-7630

Telephone: DSN 793-7531

Commercial: (309) 782-7531

Air Force

WR-ALC/GHGAM,

460 Richard Ray Blvd. Suite 221

Robins AFB, GA 31098-1640

Telephone: DSN 497-2877

Commercial: (478) 327-2877

Marine Corps

Commandant of the Marine Corps

ATTN: LPC

Headquarters, U.S. Marine Corps

3000 Marine Corps, Pentagon, RM 2E211

Washington, DC 20350

Telephone: DSN 225-8900

Commercial: (703) 695-8900

Coast Guard

Commandant, ATTN: CG-7211

Commandant (CG-7211)

U.S. Coast Guard HQ, Douglas A. Munro

Building

2703 Martin Luther King Jr. Ave. SE

Stop 7331

Washington, DC 20593-7331

Telephone: (202) 372-2030

National Security Agency

Item Accounting Branch

ATTN: L112

Fort George Meade, MD 20755 6000

Defense Intelligence Agency

ATTN: RLE 2

Washington, DC 20340 3205

Defense Threat Reduction Agency

Headquarters

Defense Threat Reduction Agency

8725 John J. Kingman Road MSC 6201

Fort Belvoir, VA 22060-6201

ATTN: BDLL

Telephone: DSN 427-0785

Commercial (703) 767-0785

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5. CONDITION OF PROPERTY ORDERED. Orders authorized by DLA Disposition Services

or GSA regional offices will be processed as expeditiously as possible and according to the

Uniform Materiel Movement and Issue Priority System priority on the requisition.

a. DLA Disposition Services sites will determine the property requested is in as good a

condition as it was during screening.

b. If the ordered property has materially deteriorated from screening or receipt to inspection

for shipment, the DLA Disposition Services site will advise the customer before shipment. The

shipment will be suspended pending agreement by the customer that the property will be

accepted in its present condition.

c. Once ordered, and pending receipt of an approved transfer document or removal of the

property, no parts may be removed without prior approval of DLA Disposition Services (for

DoD orders) or GSA (for transfers and donations), and agreement by the customer that the

property will be accepted in its altered condition.

6. REIMBURSEMENT REQUIREMENTS

a. The generating activity will identify reimbursement requirements on the DTID when

transferring property to the DLA Disposition Services site. Although not specifically a DLA

Disposition Services responsibility, DLA Disposition Services sites may contact the generating

activity when they suspect the generator may be eligible for reimbursement but has not noted it

on the DTID.

b. Issue of declared Military Department or Defense Agency FEPP, excess, and surplus

personal property to DoD users will be on a non-reimbursable basis except when the customer is

prohibited by law from acquiring FEPP, excess, and surplus property without reimbursement or

where reimbursement is required by annotations on the receipt DTID. Issues to the USPS

require fair-market value reimbursement.

c. The requester will transfer funds to the generating activity without DLA Disposition

Services site involvement.

d. The DLA Disposition Services site will provide the name of the property requiring

reimbursement when it is requested by DoD or an FCA. The requesting activity and the

generating activity must agree on the appropriate amount of funds, and how they will be

transferred. When this is accomplished, the generating activity must give the DLA Disposition

Services site a letter indicating what property is to be transferred and to whom. The DLA

Disposition Services site will file a copy of this letter with the issue document to create an audit

trail.

e. Issues of DoD FEPP, excess, and surplus personal property, other than foreign purchased

property and other property identified as reimbursable, will be at no cost to FCAs and to SASPs.

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(1) Property purchased with working capital funds is not eligible for reimbursement in

the transfer or donation program. GSA may direct transfers be made with reimbursement at fair

market value.

(2) Public law may prohibit FCAs from obtaining certain property.

(3) FCAs, for the purpose of issue of excess property, include federal executive agencies

other than the DoD; wholly owned government corporations; the Senate; the House of

Representatives; the Architect of the Capitol and any activities under their direction; the

municipal government of the District of Columbia; or non-federal agencies for whom GSA

procures.

f. Foreign purchased property reimbursements will be at the acquisition value.

g. For special programs and activities, DLA Disposition Services sales to special account

fund citations may be required in accordance with Volume 11a, Chapter 5 of Reference (aa). For

DLA Disposition Services to provide timely and accurate reimbursements, the transportation

account code address in DLA Transaction Services must be correct and current.

(1) In accordance with References (h), (i), and (j), all DoD MLI and Commerce Control

List (CCL) personal property, whether located within or outside the United States, will be

transferred in accordance with part 120 to 130 of Reference (v) and parts 730-774 of Reference

(s).

(a) DoD MLI or CCL personal property will not be transferred to any foreign person

or entity without a DOS or Department of Commerce (DOC) approval authorization, license,

license exception, exemption or other authorization for the transfer.

(b) Such property will not be transferred to prohibited or sanctioned entities

identified by the Departments of State, Commerce, and Treasury. A consolidated list of

prohibited entities by these Departments may be found at

http://export.gov/ecr/eg_main_023148.asp.

from trade under regulations maintained by the Office of Foreign Assets Control. The agency

(e.g., GSA or USAF CAP Program Manager) approving the transaction must determine recipient

eligibility prior to issuing the requisition to DLA Disposition Services.

(d) If the agency approving the requisition cannot determine that a U.S. person or

entity is involved with the property transaction, the recipient must obtain and provide the

appropriate license or approval to the agency approving the transaction.

(e) Approving agencies must be involved in any subsequent re-transfer requests by

the recipient. The recipient must request the agency’s permission prior to taking any disposition

action. If the approving agency authorizes the potential transfer, the recipient must then comply

with parts 120 et seq. of Reference (v) also known as the “the International Traffic in Arms

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Regulations (ITAR)” or parts 730 et seq of Reference (s) also known as “the Export

Administration Regulations (EAR)” as appropriate.

(2) For USML and CCL property, DLA Disposition Services sites will require recipients

to sign a statement acknowledging their responsibility to comply with U.S. export laws and

regulations. The statement must be signed prior to the release of the property according to the

DEMIL procedures in References (h), (i), and (j). If property is destined for export, the recipient

must get appropriate export authorizations from the Department of State or Commerce in

accordance with Reference (l).

(3) DLA Disposition Services sites may issue DEMIL-required property to approved

special programs or GSA eligibility-approved FCAs without DEMIL being accomplished.

(a) Prior to release from DoD control, DLA Disposition Services sites must obtain a

written agreement (see Appendixes 1 and 2 of this enclosure) from the requesting special

program or FCA.

(b) This agreement acknowledges that the recipient will DEMIL the USML property

in accordance with References (h), (i), and (j), when the property is no longer needed.

recipient must obtain approval from its program manager (approving agency) and in coordination

with the DoD DEMIL program manager prior to further disposition or before releasing the

USML property outside their control. The representative of the recipient is required to sign the

DEMIL agreement before release of any USML property.

(d) If the recipient requests DLA Disposition Services to perform final disposition,

an MOA must be executed or in place with DLA Disposition Services for such services.

(e) The DLA Disposition Services site will provide a completed copy of the

certification to GSA and retain a copy with the issue documentation.

(4) DLA Disposition Services sites may transfer CCL (DEMIL Code Q) and non-

DEMIL-required USML (DEMIL Code B) property that may have import and export controls to

approved special programs or FCAs.

(a) Prior to release of such CCL and non-DEMIL-required USML property, the

requesting special program or FCA must provide written notification to the DLA Disposition

Services site (see Appendixes 3 and 4 of this enclosure).

(b) This notification confirms recipient’s understanding that export or import of the

CCL or non-DEMIL-required USML property is regulated by the USG and in many cases,

cannot be transferred 9exported, imported, sold, etc.) to a foreign person, entity, or foreign

country without valid USG license or other authorization.

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

h. GSA reviews and approves each order, each in its respective screening cycle (transfer or

donation).

7. SHIPMENT OR PICK-UP ELECTIONS BY CUSTOMERS

a. Criteria for Non-RCP Property

(1) DLA Disposition Services will make arrangements for shipment of non-RCP

property from Military Department orders unless notified by the DoD Component of the intent to

physically pick up the property. DLA Disposition Services has been authorized to use ground

services for the movement of reutilization property. The DLA Disposition Services

Transportation Office will notify DLA Disposition Services sites of the authorized carrier.

(2) The DoD Component and special programs have 14 calendar days (15 days from the

date on the order) to remove the non-RCP property ordered during the DoD screening cycles.

(3) Transfer (FCA) and donee (State agency) customers are always required to make

their own pickup and shipment arrangements for non-RCP property orders and have 21 calendar

days to remove non-RCP property ordered during the GSAXcess® screening cycle.

(4) Standard transportation or preferred pick up of the property requested by DoD

customers who are allocated property by GSA apply.

(a) If DoD transfers customers order from the GSAXcess®, they also have 21 days to

remove the non-RCP property.

(b) Customers required to pick up or arrange direct pickup must do so within the

allotted standard removal time period unless it is extended by the DLA Disposition Services site

chief. An example of justification for extended removal time would be as a result of a natural

disaster (flood, snow, etc.). DLA Disposition Services site personnel may refuse MILSTRIPs or

walk-in removals for customers who fail to pick up their property within the removal period and

request cancellation of the order.

b. Criteria for RCP Property

(1) DLA Disposition Services will arrange for shipment of RCP property from Military

Department and special program orders.

(2) FCAs will designate the method of transportation for RCP property ordered using

one of the following options:

(a) The FCA arranges with carriers of their choice to remove the property from a

designated staging area at the depot; or

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

(b) The FCAs requests the DLA Disposition Services RCP Office to use an approved

carrier under the DoD blanket purchase agreement awarded carrier for Domestic Express Small

Package Service under the GSA Multiple Award Schedule for shipments of 150 pounds or less at

http://private.amc.af.mil/a4/domexpress/spsindex.html. Use of this option for the smaller

shipments requires a one-time notification to DLA Disposition Services of the preferred carrier

and account number in the format.

(3) FCAs must arrange with the carriers of their choice for shipments in excess of 150

pounds.

(4) Donee (State agency) customers are always required to make their own pickup or

shipment arrangements for RCP property orders from designated staging areas.

8. PACKING, CRATING, AND HANDLING. See Enclosure 4 to Volume 1 of this manual.

9. SHIPMENT OR REMOVALS (TRANSPORTATION)

a. DoD and Designated DoD-Supported Customers

(1) Prudence in transportation services benefits the Military Departments, Defense

Agencies, MARS, CAP, National Aeronautics and Space Administration (Space Shuttle

Support), National Guard Units, Reserve Units, DoD contractor when approved by the

contracting officer, Senior ROTC, and MWRA/Services when ordered through the Military

Department accountable officer and DLA Disposition Services.

(2) In cases where the cost of the transportation exceeds the acquisition value of the

property, DLA Disposition Services sites will evaluate the commodity and its actual value; make

a judgment as to its true condition and the priority of the order.

(a) The DLA Disposition Services site will contact the customer and provide the

property’s estimated value and transportation cost to ship the property.

(b) If a lower cost transportation mode is available, meets the requirements of the

order, and the customer and DLA Disposition Services site agree, the DLA Disposition Services

site will arrange for the alternate shipment mode. If it would not be cost effective to ship the

property as requested, the customer will be asked to cancel the order.

information will be provided to a DLA Disposition Services site along with the customer

reconfirmation statement found in Appendix 5 of this enclosure. DoD activities must prepare,

sign, and submit a justification statement for property where the transportation costs exceed 50

percent of the acquisition value of the property. The justification statement will be signed by the

Property Book Officer or designated representative and will state:

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

1. The purpose for which the item is to be used and whether the item is mission-

essential to the operation of the requestor’s activity.

2. Any additional information deemed necessary to show criticality of the

requisition. The statement should be included with the DD Form 1348. Failure to provide a

statement may result in the requisition being canceled.

(3) If the customer determines the shipment is not needed, the customer will initiate

cancellation action according to the procedures in Reference (t).

(4) The shipper will finance parcel post shipments between DoD agencies without

reimbursement.

b. Other Customers (Excluding Transfer and Donation Customers)

(1) LEAs are responsible for removing or making arrangements for shipments.

(2) MWRAs not ordering property through a military accountable supply officer, DoD

museums, academic institutions, and non-profit organizations for educational purposes, Senior

ROTC units and FCAs must pay transportation costs and must provide a fund citation prior to

shipment or pick up of the property.

(3) Only one carrier is authorized per agency, and once the agency has designated a

carrier, 30 days notice is required to change a carrier.

(4) FMS customers are responsible for most transportation costs associated with the

movement of ordered property.

(a) The DLA Disposition Services FMS Office will identify exceptions to this rule.

Transportation of sensitive and other critical FMS shipments will be coordinated between the

DLA Disposition Services FMS Office, the purchasing country, and other DoD agencies, as

required. For these shipments, the DLA Disposition Services FMS Office will provide separate

instructions and fund citations.

(b) Transportation arrangements will be made by the DLA Disposition Services site

or by the supporting transportation office.

(5) HAP orders are shipped by DLA Disposition Services by surface to the central point

using the most cost-effective mode (and must remain within the assigned theater). At no time

will HAP property be shipped by air unless directed by DLA Disposition Services.

10. SHIPMENT OR DENIAL NOTIFICATIONS

a. DLA Disposition Services sites will use the guidance in Reference (t) to prepare materiel

release confirmations in response to MROs received from DLA Disposition Services. .

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

b. When shipments are complete, DLA Disposition Services sites will furnish a copy of the

shipping document to the customer. This document confirms shipment. The customer will

notify the DLA Disposition Services site if the property is not received within a reasonable

period of time. FCAs will only be provided a copy of the SF 122, with annotation of the

transportation data, when arrangements for DLA Disposition Services sites to ship the property

have been made in advance.

c. DLA Disposition Services sites will:

(1) Advise the customer if the property requested is no longer available or of acceptable

condition.

(2) Document non-availability by a materiel release denial prepared in accordance with

Reference (t), if item(s) for an MRO are not available.

(3) Issue a letter for all other non-availability notifications, with a copy to GSA if they

approved the order. The letter will contain the following data at a minimum:

a. NSN.

b. Order number.

c. Quantity not available.

11. CUSTOMER REMOVAL OF ORDERED PROPERTY

a. Identification Requirements. When a customer (DoD election to pick up property ordered

from the DLA Disposition Services site or an FCA or donee) makes removal arrangements, the

individuals removing the property must be properly identified. Coordinate with DLA

Disposition Services prior to arrival to complete and transmit documents for identification.

(1) Upon arrival at the DLA Disposition Services site, the individuals will identify

themselves, sign a DLA Disposition Services visitor and vehicle register and indicate on the

non-DoD activities), and the purpose of the visit.

(2) Visitor and vehicle registers will be readily accessible (see section 3 of this

enclosure).

b. Documentation Requirements

(1) Customers will:

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

(a) Present an approved and authenticated DD Form 1348-1A, SF 122, or SF 123

“Transfer Order Surplus Personal Property,” as appropriate, for specific property. The

accountable officer or authorized individual(s) listed in the previously provided authentication

letter must sign the DD Form 1348-1A, SF 122, or SF 123.

(b) Provide designated carrier or removal agents with a copy of DD Form 1348-1A

or SFs 122 or 123, as appropriate, indicating removal authority.

1. DoD customers must have a hard copy of the electronically transmitted letter

of authorization prior to removal, and an e-mail response from DLA Disposition Services with

verification of personnel authorized to remove property.

2. Transfer and donation customers must provide a completed letter of

authorization to remove property to the DLA Disposition Services site prior to removal for

verification purposes.

(2) DLA Disposition Services sites will:

(a) Ensure the visitor and vehicle register for each direct issue includes:

1. Name of the individual receiving the property.

2. DoDAAC or activity address code or physical location address.

3. Activity of the individual receiving the property.

(b) Ensure each customer is issued a badge when signing in.

MILSTRIP and disposal requirements and is signed by the applicable accountable officer or

authorized representative.

(d) For DoD walk-in customers, ensure a current letter is on file at the DLA

Disposition Services site identifying the accountable officer and authorized individual(s) signing

and approving the order.

(e) Fill the order.

(f) Provide any appropriate disclaimers or certifications of usage or disposal to the

customer for signature prior to releasing the property.

(g) Furnish a copy of the completed shipping document to the respective accountable

officer (record positions 30-35 of DD Form 1348-1A).

(h) If being removed by anyone other than the customer, verify that the carrier has

valid documentation (a copy of DD Form 1348-1A or SF 122 or 123, as appropriate) indicating

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 ENCLOSURE 5

removal authority. Arrange for completion of any disclaimers or certifications of usage or

disposal with the customer, prior to releasing the property to the carrier.

(i) In case of doubt as to the validity of pickup representatives, DLA Disposition

Services sites should contact the accountable officer who prepared the order for DoD activities,

or DLA Disposition Services for activities authorized to order as DoD special programs, or the

GSA regional office for other FCAs or donees.

Appendixes:

1. DEMIL Agreement for DEMIL-Required USML Property to FCAs (DEMIL Codes C, D,

E, or F)

2. DEMIL Agreement for DEMIL-Required USML Property to Special Programs (DEMIL

Codes C, D, E, or F)

3. Notification for CCL and Non-DEMIL-Required USML Property to FCAs (DEMIL

Codes B and Q)

4. Notification for CCL and Non-DEMIL-Required USML Property to Special Programs

(DEMIL Codes B and Q)

5. Customer Reconfirmation

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 1 TO ENCLOSURE 5

APPENDIX 1 TO ENCLOSURE 5

DEMIL AGREEMENT FOR DEMIL-REQUIRED USML PROPERTY TO FCAS

(DEMIL CODES C, D, E, OR F)

Figure 1. DEMIL Agreement for DEMIL-Required USML Property to FCAS

(Attach to the DD Form 1348-1A, Release Document)

A COPY OF THIS AGREEMENT MUST BE COMPLETED, SIGNED, AND DATED FOR EACH

INDIVIDUAL DEMIL-REQUIRED LINE ITEM REQUESTED BY AN FCA RECIPIENT AND

COORDINATED WITH GSA AND THE DOD DEMILITARIZATION PROGRAM OFFICE

BEFORE REMOVAL OF SUCH PROPERTY FROM A DLA DISPOSITION SERVICES SITE.

DD Form 1348-1A Release Document Number:

NSN:

Quantity:

Noun Item Description:

DEMIL Code:

DEMIL Integrity Code:

DLA Disposition Services Site Location:

Federal Civilian Agency:

Complete Address:

Telephone Number:

E-mail Address:

The recipient agrees by date and signature at the bottom of this form that, upon completion of

utilization property will be returned to DLA Disposition Services for required demilitarization as

prescribed by the current edition of DoD 4160.28-M, Volume1, “Defense Demilitarization: Program

Administration,” on a reimbursable basis.

Recipient will request disposition instructions from DLA Disposition Services with copy to the DoD

DEMIL Program Office at [email protected]. DEMIL will be accomplished based on the assigned

DEMIL Code for such property.

All transfers of DEMIL-required USML are subject to a condition that prohibits further disposition

including re-transfer, re-donations, trade, barter, exchange, lease, sale, import or export without prior

written approval. If the recipient receives approval for further disposition of USML property from the

GSA, in coordination with the DoD DEMIL Program Office, the DEMIL requirement will be

perpetuated on the appropriate documentation.

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 1 TO ENCLOSURE 5

Figure 1. DEMIL Agreement for DEMIL-Required USML Property to FCAs, Continued

For additional information relating to export/import, recipients may contact the DoD DEMIL Program

Office for assistance (see https://www.demil.osd.mil/).

Once the approval has been received, the recipient further acknowledges and agrees that before any

export or re-export of this property is attempted, they must contact the Directorate of Defense Trade

Controls, Department of State (see http://www.pmddtc.state.gov/) to obtain the necessary export

licensing approval or authorization.

_____________________________________________________________________

Typed Name and Title of Accountable Official

____________________________________________________________________

Signature Date

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 2 TO ENCLOSURE 5

APPENDIX 2 TO ENCLOSURE 5

DEMIL AGREEMENT FOR DEMIL-REQUIRED USML PROPERTY

TO SPECIAL PROGRAMS (DEMIL CODES C, D, E, OR F)

Figure 2. DEMIL Agreement for DEMIL-Required USML Property to Special Programs

(Attach to the DD Form 1348-1A, Release Document)

A COPY OF THIS AGREEMENT SHALL BE COMPLETED, SIGNED, AND DATED FOR EACH

INDIVIDUAL DEMIL-REQUIRED LINE ITEM REQUESTED BY AN APPROVED SPECIAL

PROGRAM RECIPIENT AND COORDINATED WITH THE DOD DEMILITARIZATION

PROGRAM OFFICE BEFORE REMOVAL OF SUCH PROPERTY FROM A DLA DISPOSITION

SERVICES SITE.

DD Form 1348-1 Release Document Number:

NSN:

Quantity:

Noun Item Description:

DEMIL Code:

DLA Disposition Services Site Location:

Federal Civilian Agency:

Complete Address:

Telephone Number:

E-mail Address:

The recipient agrees by date and signature at the bottom of this form that, upon completion of

utilization property will be returned to DLA Disposition Services for required demilitarization as

prescribed by the current edition of DoD Manual 4160.28, Volume 1, “Defense Demilitarization:

Program Administration,” on a reimbursable basis.

Recipient shall request disposition instructions from DLA Disposition Services with copy to the DoD

DEMIL Program Office. DEMIL will be accomplished based on the assigned DEMIL Code for such

property.

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 2 TO ENCLOSURE 5

Figure 2. DEMIL Agreement for DEMIL-Required USML Property

to Special Programs, Continued

Recipient shall request disposition instructions from DLA Disposition Services with copy to the

DoD DEMIL Program Office at dd[email protected]. DEMIL will be accomplished based on the

assigned DEMIL Code for such property.

All transfers of DEMIL-required USML are subject to a condition that prohibits further disposition

including re-transfer, re-donations, trade, barter, exchange, lease, sale, import or export without prior

written approval. If the recipient receives approval for further disposition of USML property from

the Special Program, in coordination with the DoD DEMIL Program Office, the DEMIL

requirement will be perpetuated on the appropriate documentation.

For additional information relating to export/import, recipients may contact the DoD DEMIL

Program Office for assistance (see https://www.demil.osd.mil/).

Once the approval has been received, the recipient further acknowledges and agrees that before any

export or re-export of this property is attempted, they must contact the Directorate of Defense Trade

Controls, Department of State (see http://www.pmddtc.state.gov/) to obtain any necessary export

licensing approval or authorization.

_____________________________________________________________________

Typed Name and Title of Accountable Official

_____________________________________________________________________

Signature Date

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 3 TO ENCLOSURE 5

APPENDIX 3 TO ENCLOSURE 5

NOTIFICATION FOR CCL AND NON-DEMIL-REQUIRED USML PROPERTY

TO FCAS (DEMIL CODES B AND Q)

Figure 3. Notification for CCL and Non-DEMIL-Required USML Property to FCAs

(Attach to the DD Form 1348-1A, Release Document)

A COPY OF THIS AGREEMENT IS TO BE COMPLETED, SIGNED, AND DATED FOR

EACH INDIVIDUAL CCL AND NON-DEMIL-REQUIRED USML LINE ITEM

REQUESTED BY AN APPROVED FCA BEFORE THE REMOVAL OF SUCH PROPERTY

FROM A DLA DISPOSITION SERVICES SITE.

DD Form 1348-1 Release Document Number: ________________________________

NSN: __________________________________________________________________

Quantity: _______________________________________________________________

Noun Item Description: ____________________________________________________

DEMIL Code: ___________________________________________________________

DLA Disposition Services Site Location: ______________________________

Federal Civilian Agency: _________________________________________________

Complete Address: _______________________________________________________

Telephone Number: _______________________________________________________

E-mail Address: ___________________________________________________________

Recipient is notified that the use, disposition, import, export, and re-export of Commerce Control List

(CCL) or non-DEMIL-required USML property is subject to provisions of DoD Instruction 2030.08,

“Implementation of Trade Security Controls (TSC) for Transfers of DoD U.S. Munitions List (USML)

and CCL Personal Property to Parties Outside of DoD”

CCL or non-DEMIL-required USML personal property released to parties outside DoD control are

subject to applicable U.S. laws and regulations, including the Arms Export Control Act (parts 2778 et

seq. of Title 22, U.S.C.) and the Export Administration Act of l979 (parts 1701 et seq of Title 50,

U.S.C.); International Traffic in Arms Regulations (parts 12 et seq. of Title 22 CFR); Export

Administration Regulations (parts 730-799 of Title 15, CFR), and the Espionage Act (parts 793 et seq.

of Title 18 U.S.C.), which, among other things, prohibits:

• The making of false statements and concealment of any material information regarding the

use or disposition, import, export, or re-export of the property; and

• Any use or disposition, import, export, or re-export of the property that is not authorized in

accordance with the provisions of the cited laws and regulations.

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 3 TO ENCLOSURE 5

Figure 3. Notification for CCL and Non-DEMIL-Required USML Property

to FCAs, Continued

For additional information relating to export/import, recipients may contact the DoD DEMIL Program

Office for assistance (http://www.demil.osd.mil/).

Once the approval has been received, the recipient further acknowledges and agrees that before any

export or re-export of this property is attempted, they must contact the Directorate of Defense Trade

Controls, Department of State (http://www.pmddtc.state.gov/), or the Bureau of Industry and Security

at the Department of Commerce (http://www.bis.doc.gov/) to obtain the necessary export licensing

approval or authorization.

_____________________________________________________________________

Typed Name and Title of Accountable Official

______________________________________________________ ______________

Signature Date

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 4 TO ENCLOSURE 5

APPENDIX 4 TO ENCLOSURE 5

NOTIFICATION FOR CCL AND NON-DEMIL-REQUIRED USML PROPERTY TO

SPECIAL PROGRAMS (DEMIL CODES B AND Q)

Figure 4. Notification for CCL and Non-DEMIL-Required USML Property to Special Programs

(Attach to the DD Form 1348-1A, Release Document)

A COPY OF THIS AGREEMENT IS TO BE COMPLETED, SIGNED, AND DATED FOR

EACH INDIVIDUAL CCL AND NON-DEMIL-REQUIRED USML LINE ITEM

REQUESTED BY AN APPROVED SPECIAL PROGRAM BEFORE THE REMOVAL OF

SUCH PROPERTY FROM A DLA DISPOSITION SERVICES SITE.

DD Form 1348-1 Release Document Number: ______________________________________

NSN: _______________________________________________________________________

Quantity: ____________________________________________________________________

Noun Item Description: ________________________________________________________

DEMIL Code: ________________________________________________________________

DLA Disposition Services Site Location:___________________________________________

Special Program Recipient: _____________________________________________________

Complete Address: ____________________________________________________________

Telephone Number: ___________________________________________________________

E-mail Address: ______________________________________________________________

Recipient is notified that the use, disposition, import, export, and re-export of Commerce

Control List (CCL) or non-DEMIL-required USML property is subject to provisions of DoD

Directive 2030.8, “Implementation of Trade Security Controls (TSC) for Transfers of DoD

U.S. Munitions List (USML) and CCL Personal Property to Parties Outside DoD Control.”

CCL or non-DEMIL-required USML personal property released to parties outside DoD control

are subject to applicable U.S. laws and regulations, including the Arms Export Control Act

(parts 2778 et seq. of Title 22, U.S.C.) and the Export Administration Act of 1979 (parts 1701

et seq. of Title 50, U.S.C.); International Traffic in Arms Regulations (parts 120 et seq. of Title

22, CFR); Export Administration Regulations (parts 730-799 of Title 15, CFR), and the

Espionage Act (parts 793 et seq. of Title 18, U.S.C.), which, among other things, prohibits:

• The making of false statements and concealment of any material information

regarding the use or disposition, import, export, or re-export of the property; and

• Any use or disposition, import, export, or re-export of the property that is not

authorized in accordance with the provisions of the cited laws and regulations.

The recipient acknowledges that all subsequent dispositions of the items are prohibited without

prior written approval of the program manager. The program manager will coordinate with the

DoD Demilitarization Office or TSC Program Office for guidance, as appropriate.

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 4 TO ENCLOSURE 5

Figure 4. Notification for CCL and Non-DEMIL-Required USML Property

to Special Programs, Continued

For additional information relating to export/import, recipients may contact the DoD

DEMIL Program Office for assistance (https://www.demil.osd.mil/).

Once the approval has been received, the recipient further acknowledges and agrees that

before any export or re-export of this property is attempted, they must contact the

Directorate of Defense Trade Controls, Department of State

(http://www.pmddtc.state.gov/) to obtain the necessary export licensing authorization.

_______________________________________________________________________

Typed Name and Title of Accountable Official

______________________________________________________ ______________

Signature Date

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 APPENDIX 5 TO ENCLOSURE 5

APPENDIX 5 TO ENCLOSURE 5

CUSTOMER RECONFIRMATION

Figure 5. Customer Reconfirmation

I understand that the shipment of Order No. ______________ is not

cost effective to the Department of Defense; however, the requested

property is still required as mission essential.

Signature Date

Name (Type/Print) Title

Activity/Unit Grade/Rank

Phone Number

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 GLOSSARY

GLOSSARY

PART I. ABBREVIATIONS AND ACRONYMS

A/D

abandonment and destruction

AMARG

Aerospace Maintenance and Regeneration Group

Army Navy

ASD(S)

Assistant Secretary of Defense for Sustainment

CAP

Civil Air Patrol

CCL

commerce control list

CFL

computers for learning

CFR

Code of Federal Regulations

contracting officer

COE

Corps of Engineers

CONUS

continental United States

COR

contracting officer’s representative

CSLA

Commercial Space Launch Act

DAAS

Defense Automatic Addressing System

DEMIL

demilitarization

DFAS

Defense Finance and Accounting Service

DLA

Defense Logistics Agency

DOC

Department of Commerce

DoDAAC

DoD Activity Address Code

DoD CIO

DoD Chief Information Officer

DoDD

DoD Directive

DoDI

DoD Instruction

DOJ

Department of Justice

DOS

Department of State

DSCA

Defense Security Cooperation Agency

DTID

disposal turn-in document

DTS

Defense Transportation System

EAR

Export Administration Regulation

EDA

excess defense articles

ELV

expendable launch vehicle

expedited processing

ETID

electronic turn-in document

EUC

end-user certificate

FAR

Federal Acquisition Regulation

FCA

federal civilian agency

FEDS

Federal Disposal System

FEPP

foreign excess personal property

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 GLOSSARY

FMR

Federal Management Regulation

FMS

foreign military sales

FPMR

Federal Property Management Regulation

FSC

Federal Supply Classification Code (four digits)

FSG

Federal Supply Classification Group (two digits)

GOCO

government owned-contractor operated

GSA

General Services Administration

HAP

Humanitarian Assistance Program

hazardous property

HQ CAP-USAF

Headquarters USAF for CAP

hazardous waste

ICP

inventory control point

IMD

installation MARS Director

IMM

integrated materiel manager

ISSA

inter-Service support agreement

IUID

item unique identification

LEA

law enforcement agency

MAP

Military Assistance Program

MARS

Military Affiliate Radio System

MCA

management control activity

MILSTRIP

Military Standard Requisitioning and Issue Procedures

MLI

munitions list item

MOA

memorandum of agreement

MOU

memorandum of understanding

MPM

MARS Program Manager

MRO

materiel release order

MWRA

Morale, Welfare, Recreational Activity

NAF

nonappropriated fund

NAVMARCORMARS

Navy/Marine Corps MARS

NMCS

not mission capable supply

NSN

national stock number

priority designator

precious metal

PMRP

Precious Metals Recovery Program

QRP

qualified recycling program

RCP

recycling control point

ROTC

Reserve Officer Training Corps

RTD

reutilization, transfer, or donation

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 GLOSSARY

SAR

selling agent representative

SASP

State agency for surplus property

SCC

supply condition code

SCO

sales contracting officer

SDO

staff duty officer

SEA

Service Education Activity

standard form

TAB

transaction activity billing

TSC

trade security control

UII

unique item identifier

United Nations

USAF

U.S. Air Force

USAISC

U.S. Army Information System Command

U.S.C.

U.S. Code

USCG

U.S. Coast Guard

USDA FS

U.S. Department of Agriculture Forestry Service

USG

U.S. Government

USML

U.S. Munitions List

USP&FO

U.S. Property and Fiscal Officer

USPS

U.S. Postal Service

zone of interior

PART II. DEFINITIONS

Unless otherwise noted, these terms and their definitions are for the purpose of this volume.

A/D. A method for handling property that:

Is abandoned and a diligent effort to determine the owner is unsuccessful.

Is uneconomical to repair or the estimated costs of the continued care and handling of the

property exceeds the estimated proceeds of sale.

Has an estimated cost of disposal by A/D that is less than the net sales cost.

accountability. The obligation imposed by law, lawful order, or regulation accepted by a person

for keeping accurate records to ensure control of property, documents, or funds with or without

possession of the property. The person who is accountable is concerned with control, while the

person who has possession is responsible for custody, care, and safekeeping.

accountable officer. The individual responsible for acquiring and maintaining DoD items of

supply (physical property and records), approving property orders (including reutilization of

DoDM 4160.21-V3, October 22, 2015

Change 4, 11/18/2022 GLOSSARY

excess property requests), and authenticating MROs. Comparative terms are: Army Supply

Support Accountable Officer, Navy Accountable Officer, Air Force Accountable Officer/Chief

of Supply Materiel Support Division, Marine Corps Unit Supply Officer.

acquisition cost. The amount paid for property, including transportation costs, net any trade and

cash discounts. Also see standard price.

ammunition. Generic term related mainly to articles of military application consisting of all

kinds of bombs, grenades, rockets, mines, projectiles, and other similar devices or contrivances.

batchlot. The physical grouping of individual receipts of low dollar value property. The

physical grouping consolidates multiple DTIDs under a single cover DTID. The objective of

batchlotting is to reduce the time and costs related to physical handling and administrative

processes required for receiving items individually. The cover DTID establishes accountability

in the accountable record, and individual line items lose their identity.

bid. A response to an offer to sell, that, if accepted, would bind the bidder to the terms and

conditions of the contract (including the bid price).

bidder. Any entity that is responding to or has responded to an offer to sell.

CCL items (formerly known as strategic list item). Commodities, software, and technology

subject to export controls in accordance with Reference (d). The EAR contains the CCL and is

administered by the Bureau of Industry and Security, DOC.

component. An item that is useful only when used in conjunction with an end item.

Components are also commonly referred to as assemblies. For purposes of this definition an

assembly and a component are the same. There are two types of components: major

components and minor components. A major component includes any assembled element which

forms a portion of an end item without which the end item is inoperable. For example, for an

automobile, components will include the engine, transmission, and battery. If you do not have

all those items, the automobile will not function, or function as effectively. A minor component

includes any assembled element of a major component. Components consist of parts.

References in the CCL to components include both major components and minor components.

contractor inventory.

Any property acquired by and in the possession of a contractor or subcontractor (including

government-furnished property) under a contract, terms of which vest title in the USG and in

excess of the amounts needed to complete full performance under the entire contract.

Any property for which the USG is obligated to or has an option to take over under any type

of contract resulting from changes in the specifications or plans or termination of such contract

(or subcontract) before completion of the work, for the convenience of or at the option of the

USG.

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CONUS. Territory, including the adjacent territorial waters, located within the North American

continent between Canada and Mexico (comprises 48 States and the District of Columbia.).

DEMIL Code A. Demilitarization not required.

DEMIL. The act of eliminating the functional capabilities and inherent military design features

from DoD personal property. Methods and degree range from removal and destruction of critical

features to total destruction by cutting, crushing, shredding, melting, burning, etc. DEMIL is

required to prevent property from being used for its originally intended purpose and to prevent

the release of inherent design information that could be used against the United States. DEMIL

applies to material in both serviceable and unserviceable condition.

disposal. End-of-life tasks or actions for residual materials resulting from demilitarization or

disposition operations.

disposition. The process of reusing, recycling, converting, redistributing, transferring, donating,

selling, demilitarizing, treating, destroying, or fulfilling other end of life tasks or actions for DoD

property. Does not include real (real estate) property.

diversion. Includes collection, separation, and processing of material for use as raw material in

the manufacture of goods sold or distributed in commerce or the reuse of material as substitutes

for goods made of virgin material.

DLA Disposition Services. The organization provides DoD with worldwide reuse, recycling and

disposal solutions that focus on efficiency, cost avoidance and compliance.

DLA Disposition Services site. The DLA Disposition Services office having accountability for

and control over disposable property. May be managed in part by a commercial contractor. The

term is applicable whether the disposal facility is on a commercial site or a Government

installation and applies to both Government and contractor employees performing the disposal

mission.

DoDAAC. A 6-digit code assigned by the DAAS to provide a standardized address code system

for identifying activities and for use in transmission of supply and logistics information that

supports the movement of property.

donation. The act of providing surplus personal property at no charge to qualified donation

recipient, as allocated by the GSA.

educational institution. An approved, accredited, or licensed public or nonprofit institution or

facility, entity, or organization conducting educational programs, including research for any such

programs, such as a childcare center, school, college, university, school for the mentally

handicapped, school for the physically handicapped, or an educational radio or television station.

end of screening date. The date when formal RTD screening time expires.

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estimated fair market value. The selling agency’s best estimate of what the property would be

sold for if offered for public sale.

excess personal property.

domestic excess. Government personal property that the United States and its territories and

possessions, applicable to areas covered by GSA (i.e., the 50 States, District of Columbia, Puerto

Rico, American Samoa, Guam, Northern Mariana Islands, the Federated States of Micronesia,

the Marshall Islands, Palau, and the U.S. Virgin Islands), consider excess to the needs and

mission requirements of the United States.

DoD Component excess. Items of DoD Component owned property that are not required for

their needs and the discharge of their responsibilities as determined by the head of the Service or

Agency.

FEPP. U.S.-owned excess personal property that is located outside the ZI. This property

becomes surplus and is eligible for donation and sale as described in Enclosure 4 to this volume.

FCA. Any non-defense executive agency (e.g., DOS, Department of Homeland Security) or any

establishment in the legislative or judicial branch of the USG (except the Senate, the House of

Representatives, and the Architect of the Capitol and any activities under his or her direction).

federal condition code. A two-digit code consisting of an alphabet supply condition code in the

first digit, and a numeric or alphabet disposal condition code in the second digit. A combination

of the supply condition code and the disposal condition code, which most accurately describes

the materiel’s physical condition.

disposal condition codes. Codes assigned by the DLA Disposition Services site based upon

inspection of materiel at time of receipt.

supply condition codes. Codes used to classify materiel in terms of readiness for issue and

use or to identify action underway to change the status of materiel. These codes are assigned by

the DoD Components. DLA Disposition Services may change a supply condition code if the

code was assigned improperly and the property is of a non-technical nature. If change is not

appropriate or property is of a technical nature, DLA Disposition Services sites may challenge a

suspicious supply condition code.

FEPP. See excess personal property.

FMS. A process through which eligible foreign governments and international organizations

may purchase defense articles and services from the USG. A government-to-government

agreement, documented in accordance with Reference (ae).

foreign purchased property. Property paid for by foreign countries, but where ownership is

retained by the United States.

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generating activity (“generator”). The activity that declares personal property excess to its

needs, e.g. DoD installations, activities, contractors, or FCAs.

government furnished equipment. An item of special tooling, special test equipment, or

equipment in the possession of or directly acquired by the government and subsequently

furnished to the contractor for the performance of a contract.

government furnished materiel. Property provided by the government for the purpose of being

incorporated into or attached to a deliverable end item or that will be consumed or expended in

performing a contract. Government-furnished materiel includes assemblies, components, parts,

raw and process material, and small tools and supplies that may be consumed in normal use in

performing a contract. Government-furnished materiel does not include materiel provided to

contractors on a cash sale basis nor does it include agency peculiar or military property which are

government-owned components, contractor acquired property (as specified in the contract),

government furnished equipment, or major end items being repaired by commercial contractors

for return to the government.

GSAXcess®. A totally web-enabled platform that eligible customers use to access functions of

GSAXcess® for reporting, searching, and selecting property. This includes the entry site for the

Federal Excess Personal Property Utilization Program and the Federal Surplus Personal Property

Donation Program operated by the GSA.

HP. A composite term to describe DoD excess and surplus personal property, and FEPP, which

may be hazardous to human health, human safety, or the environment. Various federal, State,

and local safety and environmental laws regulate the use and disposal of HP. In more technical

terms, HP includes property with one or more of the following characteristics:

Has a flashpoint below 200

F (93

C) closed cup, or subject to spontaneous heating or

subject to polymerization with release of large amounts of energy when handled, stored, and

shipped without adequate control.

Has a threshold limit value equal to or below 1,000 parts per million for gases and vapors,

below 500 milligrams per cubic meter (mg/m

) for fumes, and equal to or less than 30 million

particles per cubic foot or 10 mg/m

for dusts (less than or equal to 2.0 fibers per cubic

centimeter greater than 5 micrometers in length for fibrous materials).

Causes 50 percent fatalities to test animals when a single oral dose is administered in doses

of less than 500 mg per kilogram of test animal weight.

Is a flammable solid as defined in section 173.124 of Reference (aj), or is an oxidizer as

defined in section 173.127 of Reference (aj), or is a strong oxidizing or reducing agent with a

half cell potential in acid solution of greater than +1.0 volt as specified in Latimer’s table on the

oxidation-reduction potential.

Causes first-degree burns to skin in short-time exposure or is systematically toxic by skin

contact.

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May produce dust, gases, fumes, vapors, mists, or smoke with one or more of the

characteristics in the course of normal operations.

Produces sensitizing or irritating effects.

Is radioactive.

Has special characteristics which, in the opinion of the manufacturer, could cause harm to

personnel if used or stored improperly.

Is hazardous in accordance with part 1910 of Title 29, CFR (Reference (am)), also known as

“Occupational Health and Safety Administration.”

Is hazardous in accordance with section 171-179 of Reference (aj).

Is regulated by the Environmental Protection Agency in accordance with parts 260 to 280 of

Title 40, CFR (Reference (an)).

HW. An item that is regulated pursuant to section 6901of Reference (ak) or by State regulation

as an HW. HW is defined federally at of part 261 of Reference (an). Overseas, HW is defined in

the applicable final governing standards or overseas environmental baseline guidance document,

or host nation laws and regulations.

ICP. An organizational unit or activity within the DoD supply system that is assigned the

primary responsibility for the materiel management of a group of items either for a particular

Military Department or for the DoD as a whole. In addition to materiel manager functions, an

ICP may perform other logistics functions in support of a particular Military Department or for a

particular end item (e.g., centralized computation of retail requirements levels and engineering

tasks associated with weapon system components).

identical bid. Bids for the same item of property having the same total price.

industrial scrap. Consists of short ends, machinings, spoiled materials, and similar residue

generated by an industrial-funded activity.

information technology. Any equipment or interconnected system or subsystem of equipment

that is used in the automatic acquisition, storage, manipulation, management, movement, control,

display, switching, interchange, transmission or reception of data or information by the DoD

Component. Includes computers, ancillary equipment, software, firmware, and similar

procedures, services (including support services), and related sources. Does not include any

equipment that is acquired by a Federal contractor incidental to a Federal contract. Equipment is

“used” by a DoD Component if the equipment is used by the DoD Component directly or is used

by a contractor under a contract with the DoD Component that:

Requires the use of such equipment.

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Requires the use to a significant extent of such equipment in the performance of a service or

the furnishing of a product.

installation. A military facility together with its buildings, building equipment, and subsidiary

facilities such as piers, spurs, access roads, and beacons.

international organizations. For trade security control purposes, this term includes: Columbo

Plan Council for Technical Cooperation in South and Southeast Asia; European Atomic Energy

Community; Indus Basin Development; International Atomic Energy; International Red Cross;

NATO; Organization of American States; Pan American Health Organization; United Nations

(UN); UN Children’s Fund; UN Development Program; UN Educational, Scientific, and Cultural

Organization; UN High Commissioner for Refugees Programs; UN Relief and Works Agency

for Palestine Refugees in the Near East; World Health Organization; and other international

organizations approved by a U.S. diplomatic mission.

interservice. Action by one DoD Component ICP to provide materiel and directly related

services to another Military Department or Defense Agency ICP (either on a recurring or

nonrecurring basis).

inventory adjustments. Changes made in inventory quantities and values resulting from

inventory recounts and validations.

IUID. A system of establishing globally widespread unique identifiers on items of supply within

the DoD, which serves to distinguish a discrete entity or relationship from other like and unlike

entities or relationships. Automatic identification technology is used to capture and

communicate IUID information.

LEAs. Government agencies whose primary function is the enforcement of applicable federal,

State, and local laws, and whose compensated law enforcement officers have powers of arrest

and apprehension.

local screening. The onsite review of excess, surplus, and FEPP for RTD.

MAP property. U.S. security assistance property provided under section 2151 of Reference (u)

also known as “The Foreign Assistance Act,” generally on a non-reimbursable basis.

marketing. The function of directing the flow of surplus and FEPP to the buyer, encompassing

all related aspects of merchandising, market research, sale promotion, advertising, publicity, and

selling.

MLI. Any item contained on the U.S. munitions list in part 121 of Reference (v). Defense

articles, associated technical data (including software), and defense services recorded or stored in

any physical form, controlled by Reference (v). Reference (v), which contains the U.S.

munitions list, is administered by the DOS Directorate of Defense Trade Controls.

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museum, DoD or Service. An appropriated fund entity that is a permanent activity with a

historical collection, open to both the military and civilian public at regularly scheduled hours,

and in the care of a professional qualified staff that performs curatorial and related historical

duties full time.

mutilation. A process that renders materiel unfit for its originally intended purposes by cutting,

tearing, scratching, crushing, breaking, punching, shearing, burning, neutralizing, etc.

NAF. Funds generated by DoD military and civilian personnel and their dependents and used to

augment funds appropriated by Congress to provide a comprehensive, morale building, welfare,

religious, educational, and recreational program, designed to improve the well-being of military

and civilian personnel and their dependents.

NAF property. Property purchased with NAFs, by religious or nonappropriated moral welfare or

recreational activities, post exchanges, ships stores, officer and noncommissioned officer clubs,

and similar activities. Such property is not federal property.

nonprofit institution. An institution or organization, no part of the net earnings of which inures

or may lawfully inure to the benefit of any private shareholder or individual, and which has been

held to be tax exempt under the provisions of section 501 of Title 26, U.S.C. (Reference (ao)),

also known as the Internal Revenue Code of 1986.

NSN. The 13-digit stock number replacing the 11-digit federal stock number. It consists of the

4-digit federal supply classification code and the 9-digit national item identification number.

The national item identification number consists of a 2-digit National Codification Bureau

number designating the central cataloging office (whether North Atlantic Treaty Organization or

other friendly country) that assigned the number and a 7-digit (xxx-xxxx) nonsignificant number.

Arrange the number as follows: 9999-00-999-9999.

personal property. Property except real property. Excludes records of the Federal Government,

battleships, cruisers, aircraft carriers, destroyers, and submarines.

PM. Gold, silver, and the platinum group metals (platinum, palladium, iridium, rhodium,

osmium, and ruthenium).

PMRP. A DoD program for identification, accumulation, recovery, and refinement of precious

metals from excess and surplus end items, scrap, hypo solution, and other precious metal bearing

materiel for authorized internal purposes or as government furnished materiel.

privately owned personal property. Personal effects of DoD personnel (military or civilian) that

are not, nor will ever become, government property unless the owner (or heirs, next of kin, or

legal representative of the owner) executes a written and signed release document

unconditionally giving the USG all right, title, and interest in the privately owned property.

QRP. Organized operations that require concerted efforts to cost effectively divert or recover

scrap or waste, as well as efforts to identify, segregate, and maintain the integrity of recyclable

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material to maintain or enhance its marketability. If administered by a DoD Component other

than DLA, a QRP includes adherence to a control process providing accountability for all

materials processed through program operations.

radioactive material. Any material or combination of materials that spontaneously emits ionizing

radiation and which is subject to regulation as radioactive or nuclear material under any federal

law or regulation.

reclamation. A cost avoidance or savings measure to recover useful (serviceable) end items,

repair parts, components, or assemblies from one or more principal end items of equipment or

assemblies (usually SCCs listed in Volume 2 of DLM 4000.25 (Reference (t)) as SCC H for

unserviceable (condemned) materiel, SCC P for unserviceable (reclamation) materiel, and SCC

R for suspended (reclaimed items, awaiting condition determination) materiel) for the purpose of

restoration to use through replacement or repair of one or more unserviceable, but repairable

principal end item of equipment or assemblies (listed in Reference (t) as SCC E for

unserviceable (limited restoration) materiel, SCC F for unserviceable (reparable) materiel, and

SCC G for unserviceable (incomplete) materiel). Reclamation action is preferable prior to

disposition (e.g., DLA Disposition Services site turn-in), but end items or assemblies may be

withdrawn from DLA Disposition Services site for reclamation purposes.

responsibility criteria. The situations outlined in part 102 of Reference (d) that require some

certifications from buyers; either that the buyer knows they need to take care of the property

because of its characteristics, or because the buyer must meet certain professional or licensing

criteria.

responsive bid. A bid that meets all the terms, conditions, and specifications necessary.

restricted parties. Those countries or entities that the DoS, DOC, or Treasury have determined to

be prohibited or sanctioned for the purpose of export, sale, transfer, or resale of items controlled

on the USML or CCL. A consolidated list of prohibited entities or destinations for which

transfers may be limited or barred, may be found at: http://export.gov/ecr/eg_main_023148.asp.

reutilization. The act of re-issuing excess and FEPP to DoD Components. Also includes

qualified special programs (e.g., LEA, HAP, MARS) pursuant to applicable enabling statutes.

reutilization screening. The act of reviewing, either by automated or physical means, available

FEPP, excess, or surplus personal property to meet known or anticipated requirements.

sales contract. An agreement between two parties, binding upon both, to transfer title of

specified property for a consideration.

SASP. The agency designated under State law to receive federal surplus personal property for

distribution to eligible donation recipients within the States as provided for in subsection 549 of

Reference (e).

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SCO. An individual who has been duly appointed and granted the authority conferred by law

according to the procedures in this manual to sell surplus and FEPP by any of the authorized and

prescribed methods of sale. Also referred to as the SAR.

scrap. Recyclable waste and discarded materials derived from items that have been rendered

useless beyond repair, rehabilitation, or restoration such that the item’s original identity, utility,

form, fit and function have been destroyed. Items can be classified as scrap if processed by

cutting, tearing, crushing, mangling, shredding, or melting. Intact or recognizable USML or

CCL items, components, and parts are not scrap. See section 102-36.40 of the FPMR for more

information on scrap material.

screening. The process of physically inspecting property or reviewing lists or reports of property

to determine whether it is usable or needed.

screening period. The period in which excess and surplus personal property is made available

for RTD to eligible recipients.

security assistance. A group of programs, authorized by law, that allows the transfer of military

articles and services to friendly foreign governments.

small arms and light weapons. Man-portable weapons made or modified to military

specifications for use as lethal instruments of war that expel a shot, bullet, or projectile by action

of an explosive. Small arms are broadly categorized as those weapons intended for use by

individual members of armed or security forces. They include handguns; rifles and carbines;

sub-machine guns; and light machine guns. Light weapons are broadly categorized as those

weapons designed for use by two or three members of armed or security forces serving as a crew,

although some may be used by a single person. They include heavy machine guns; hand-held

under-barrel and mounted grenade launchers; portable anti-aircraft guns; portable anti-tank guns;

recoilless rifles; man-portable launchers of missile and rocket systems; and mortars. References

(h), (i), and (j) provide additional information.

solid waste. Includes garbage, refuse, and other discarded materials, including solid waste

materials resulting from industrial, commercial, and agricultural operations, and from

community activities. Includes solids, liquid, semi-solid or contained gaseous material which is

discarded and not otherwise excluded by statute or regulation. Mining and agricultural solid

wastes, hazardous wastes, sludge, construction and demolition wastes, and infectious wastes are

not included in this category.

special programs. Programs specified by legislative approval, such as FMS, LEAs, and fire

fighters, identified on DLA Disposition Services website

www.dispositionservices.dla.mil/rtd03/miscprograms.shtml.

State or local government. A State, territory, or possession of the United States , the District of

Columbia, American Samoa, Guam, Puerto Rico, Commonwealth of Northern Mariana Islands,

the U. S. Virgin Islands, and any political subdivision or instrumentality thereof.

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transfer. The act of providing excess and FEPP to FCAs as stipulated in the FMR. Property is

allocated by the GSA.

transfer order. Document (SF 122 and SF 123) issued by DLA Disposition Services or the

headquarters or regional office of GSA directing issue of excess personal property.

TSCs. Policy and procedures, in accordance with Reference (l), designed to prevent the sale or

shipment of USG materiel to any person, organization, or country whose interests are unfriendly

or hostile to those of the United States and to ensure that the disposal of DoD personal property

is performed in compliance with U.S. export control laws and regulations, parts 120 through 130

of Reference (v), and parts 730 through 774 of Reference (s).

UII. A set of data elements marked on an item that is globally unique and unambiguous. The

term includes a concatenated UII or a DoD recognized unique identification equivalent.

usable property. Commercial and military type property other than scrap and waste.

wash-post. A methodology for transfer of accountability to the DLA Disposition Services site

whereby the DLA Disposition Services site only accepts accountability at the time they also

document a release from the account, through reutilization, transfer, donation, sales, or disposal.

ZI. The United States and its territories and possessions, applicable to areas covered by GSA

and where excess property is considered domestic excess. Includes the 50 States, District of

Columbia, Puerto Rico, American Samoa, Guam, Northern Mariana Islands, and the U.S. Virgin

Islands.