PERFORMANCE MANAGEMENT, CORRECTIVE ACTION, AND
DISMISSAL (NON-SENATE ACADEMIC TITLES)
Issue Date: 09-01-2020
Revision Date: 05-05-2023
APO: NWD Page 27 of 49
Appendix C: Represented Employees and Links to Contracts (Continued)
Addendum on Supervision of ASE titles
1. Setting the Expectations (Section B.1 through B.3 above)
Academic Student Employees (ASEs) will be provided with the Description of Duties (DoD) form by their Department,
Dean’s Office, or equivalent, which shall outline the expectations of the supervisor for the individual course or
role. These expectations should be centered on the specifics, such as required lecture attendance, lab and discussion
responsibilities, when grading is due, and office hours frequency. The DoD form satisfies the requirements of a Letter
of Expectation (Section B.3 above). ASE Job Descriptions are to be included in the Graduate Division’s Graduate
Student Employment Manual, and all appointment letters shall include a link to this document.
All assigned responsibilities must be in accordance with the maximums established in BX Article 32 – Workload.
Additionally, it is highly advised to provide further details to the ASE regarding expected hours for each assigned task,
such as how long it should reasonably take to complete the grading for a specific assignment. During required 1:1
meetings with their ASEs, supervisors should solicit feedback on the required duties and expectations, particularly as
they impact an ASE’s workload. Pursuant to Section B above, 1:1 meetings between an ASE and their supervisor shall
be no less frequent than monthly; except for Associate In titles, which are no less than quarterly.
2. Department Considerations – Workload
a. Supervisory responsibilities should be clearly defined by the department or program, respective to workload
assignments. Responsibilities may be shared between titles.
b. For all Unit 18 Faculty (see Appendix C), workload assignments should be considered pursuant to the standard in
IX Article 24, Section A.3 regarding “extensive supervision of academic student employees (ASEs)”.
c. ASEs are responsible to initiate discussions with their supervisor as soon as they anticipate any workload issues
that would result in a violation of BX Article 32 - Workload. If the workload cap is exceeded, the supervisor is
responsible for the remainder of the workload.
3. Supervisory Responsibility (Section B.4 above)
Supervisors are responsible for the oversight of their student employee and taking the appropriate action to correct
issues. In some circumstances, the appropriate action may be to refer issues to the Department Chair or equivalent.
a. Guidance Point: When performance or conduct issues arise, supervisors should discuss the matter with the
student employee directly or escalate the matter to their Department Chair (or equivalent). The Dean’s Office
Academic Personnel team, Academic Employee Relations, or Labor Relations are additional resources to support
the supervisor.
4. Issuing Corrective Action or Dismissal
For all ASE titles, the Department Chair, equivelant, or higher authority is responsible for delivering Corrective Action
or Dismissal actions, in consultation with the supervisior, Academic Personnel in the Dean’s Office (or equivelant),
and Academic Employee Relations (see Appendix C.1 above).
5. Academic Student Employee (ASE) Guidance for Supervising Instructors document shall be provided to all new
faculty supervising ASEs by their department, program, or unit. The link to document is:
https://graduate.ucr.edu/resources-and-policies#supervision_of_graduate_student_employees