OFFER DOCUMENT HIRING OF PREMISES FOR HOLIDAY HOME

OFFER DOCUMENT

FOR

HIRING OF PREMISES FOR

HOLIDAY HOME AT

HYDERABAD

UNDER

TWO-BID SYSTEM

Issued By:

PREMISES & ESTATE SECTION

GROUND FLOOR, 10-3-163

10-3-163/A, S D ROAD

CIRCLE OFFICE BUILDING

HYDERABAD - 500026

Tel: 040-27725221/223

E-Mail: [email protected]

SIGNATURE OF THE OFFEROR/LANDLORD Page 2 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

OFFER DOCUMENT INVITING OFFERS IN TWO-BID SYSTEM FOR HIRING

OF PREMISES FOR THE BANK’S HOLIDAY HOME AT HYDERABAD

The Offer document consists of the following:

TECHNICAL BID:

i) Notice Inviting Offers (NIO)

ii) Instructions to Offeror’s

iii) Terms & Conditions

iv) Technical details of the Premises offered

FINANCIAL BID:

i) Rate/rental details of the premises offered.

All the above mentioned documents are to be submitted to the bank duly signed by the

offerer/s on all pages.

***********

SIGNATURE OF THE OFFEROR/LANDLORD Page 3 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

PREMISES & ESTATE SECTION

GROUND FLOOR, 10-3-163

10-3-163/A, S D ROAD

CIRCLE OFFICE BUILDING

HYDERABAD - 500026

Tel: 040-27725221/223

E-Mail: [email protected]

NOTICE INVITING OFFERS (NIO) FOR HIRING OF PREMISES

CANARA BANK intends to take Commercial premises (Preferably Hotel) on lease basis from

Individuals/Firms/Hotel/Guest House/Resort Owners for Holiday Home at HYDERABAD. Offers are

invited under TWO-BID SYSTEM as per details given below:

1. Requirements:

Acco

modation Required

Location

Remarks

8 air conditioned rooms

with double beds suitable

to accommodate a family

or group of 3-5 persons by

providing additional beds,

with attached bathroom

HYDERABAD

-

Premises should be situated at a prominent place with

easy

accessibility

- The location of the premises offered should be in a central place

of the city or in its vicinity

- Public Transport services Terminals like Bus Stand, Taxi Stand

etc. should be easily accessible

- Premises should be situated near a prominent market place

- Rooms should be properly ventilated with windows for sunshine

and fresh air inlet.

Amenities to be necessarily provided by the offerer:

- Power Backup

- Each Room must have a separate enterance

- Each Room must have an attached Bathroom with fully

functional sanitary ware. It must have 24 hour Hot & Cold water

facility. It must be accessorized with hand & bath towels & basic

toiletries

- LCD/LED TV in each room with remote controller & DTH / Digital

Cable Connection with subscription to all major channels

- In house Catering facility

- Purified drinking water

- Round the clock availability of Room Service / House Keeping

Staff

- Parking facility

- Heater facility to be provided for each room

- Each room must have a double bed, full length wardrobe

cabinet, Table with atleast 2 chairs

Preference shall be given to:

- Premises offered by Govt. Units / PSUs with Caretaker / Catering

facility

SIGNATURE OF THE OFFEROR/LANDLORD Page 4 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

-

Offers with Room on Ground Floor

- Offers with Elevator facility (in case the offered rooms are on

the first floor or higher).

- Premises in vicinity of Tourist attractions of the city.

- Premises with closed parking facility

- Decent arrangement for stay of Driver accompanying the staff.

- Offers with Chauffeur facility (a la carte)

2. The prospective offerers meeting the above requirement are requested to collect the “Offer

Document” from the above mentioned Office OR download from the Bank’s Website

www.canarabank.com

3. Duly filled in offers placed in a Sealed Envelope Super- scribed as “OFFER FOR HIRING OF

PREMISES FOR HOLIDAY HOME AT HYDERABAD” shall be submitted up to 2.00 PM on

02.05.2022 at Premises & Estate Section, Circle Office, Hyderabad at the above given Address.

4. The “Technical Bid” will be opened on the same day at 3.00 PM (time) at the above Office (Circle

Office Hyderabad) in the presence of bidders or their authorized representatives who may

choose to be present.

No Brokers / Intermediaries shall be entertained. Canara Bank reserves the right to accept

or reject any or all offers in full / part without assigning any reasons whatsoever.

Further communications, corrigendum, amendments, if any, will be hosted in Bank’s website only.

Place: HYDERABAD

Date: 12/04/2022

Sd/-

Assistant General Manager

Circle Office Hyderabad

SIGNATURE OF THE OFFEROR/LANDLORD Page 5 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

Instructions to Offerers

1. The Notice Inviting Offer, Instructions to offerers, Terms & Conditions, Technical details of the

premises offered and Financial Bid will form part of the offer to be submitted by the offerer.

2. The offers are to be submitted in Two Bid System i.e., Technical Bid and Financial bid.

3. The Technical Bid consists of all the required information called for in a questionnaire and

shall contain, inter alia, the details regarding the property viz., Name & Address of offerer,

location, area of the plot, copy of sanctioned plan with completion / occupation certificate,

floor area of portion to be leased, specification of internal finishes, amenities, sanctioned

electrical power load, usages of the property, title reports to confirm ownership and clear

marketability, and other terms and conditions relevant to the hiring of premises (other than

the price). The Technical Bid shall be submitted in sealed cover (Marked Envelope-1) super

scribed as “Technical Bid for Hiring of Premises for Bank’s Holiday Home at

HYDERABAD.” The Name & address of the offerer to be mentioned on the cover without fail.

4. The Financial Bid shall contain ONLY financial details i.e., monthly rent on Lumpsum basis and

other financial implications. The Financial Bids will be placed in a sealed envelope (Marked

Envelope -2) and super scribed as “Financial Bid for Hiring of Premises for Bank’s Holiday

Home at HYDERABAD”. The Name & address of the offerer to be mentioned on the cover

without fail.

5. Both the sealed envelopes shall be placed in a bigger sealed envelope super scribed as “OFFER

FOR HIRING OF PREMISES FOR HOLIDAY HOME AT HYDERABAD” and submitted at the

address given in the Notice Inviting Offers (Premises & Estate Section, Circle Office Hyderabad)

on or before the last date and time for submission.

6. Offers received with delay for any reasons whatsoever, including postal delay after the time

and date fixed for submission of offers shall be termed as “LATE” and shall not be considered.

7. Copies of the following documents are to be submitted with Technical Bid in support of the

details furnished there in.

i. A set of floor plans, sections, elevations and site plan of the premises offered showing the

detailed dimensions, main approach road, road on either side if any width of the road/s

and adjacent properties etc.,

ii. A copy of the title of investigation and search report along with copies of title deeds.

iii. Documents related to conversion of land use to Non-agricultural purpose from the

competent authority

8. All columns of the offer documents must be duly filled in and no column should be left blank.

All the pages of the offer documents are to be signed by the offerer/authorized signatory. In

case of joint ownership, all the joint owners have to sign all the pages of the bids (Technical

and Financial Bids). Any overwriting or use of white ink is to be duly authenticated by the

offerer. Incomplete Offers / Offers with in-correct details are liable for rejection.

9. In case the space in the offer document is found insufficient, the offerers may attach separate

sheets.

10. The offer submitted shall be in compliance to the terms/conditions specified in the offer

document. However, any terms in deviation to the terms/conditions specified therein, shall be

furnished in a separate sheet marking “list of deviations”. Bank reserves the right to accept or

reject all or any of the deviations without assigning any reason.

11. Separate offers are to be submitted, if more than one property is offered.

SIGNATURE OF THE OFFEROR/LANDLORD Page 6 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

12.

i) The Technical bids will be opened on Date & Time stipulated in the Notice inviting Offers

(Premises & Estate Section, Circle Office Hyderabad) in the presence of offerer/s at our

above office. Offerer/s is/are advised in his/her/their own interest to be present on that

date, at the specified time.

ii) The preliminary short-listed offerers will be informed in writing by the Bank for arranging

site inspection of the offered premises.

iii) After the visit, the Technical Bid will be evaluated on various parameters like location,

amenities available, exclusivity, nearby surroundings, proneness to water logging / flood

etc, quality of construction, efficacy of the internal layout of premises and layout of

buildings in the complex etc., and suitable offers shall be finalized /shortlisted for

opening Financial Bid.

13. Canvassing in any form will result in disqualification of the offer.

14. The offer submitted shall remain open for consideration for a minimum period of “90 days”

from the date of opening of Technical Bids.

15. METHOD OF EVALUATION OF SHORTLISTED OFFERS:

The bids of short listed offerers will be evaluated on techno-commercial basis giving weightage as

detailed below:

a. Technical Evaluation - 60%

b. Financial Evaluation - 40%

The Technical Bids of short listed premises shall be evaluated with the following parameters &

weightages and the rating will be awarded.

Sl.

No.

Parameters

Marks

(standard)

1

Location (viz., main road, side road, commercial, residential & frontage,

visibility, distance from bus stand, taxi stand, tourist spot, availability of

market area in surrounding etc.)

20

2 Floor on which rooms offered 15

3

Amenities as mentioned in NIO provided/agreed by applicant along with

Extended lease beyond 5+5 yrs & other such factors beneficial to the bank

shall carry weightage.

(The right to accept any amenity as “beneficial to the Bank” is reserved

with the Bank and its decision shall be binding)

15

4

Building layout, its specifications (viz., age of building, shape, ventilation,

less number of columns, ceiling height, flooring etc)

10

Total Marks 60

Financial bids in respect of short listed premises will only be opened and evaluated for 40% weight

age. The Lowest quote of financial bid will be treated as the benchmark and allotted with 100%

marks (i.e., 40 marks). The marks for other offers shall be arrived at allotting marks in proportion

to the rate quoted by them.

SIGNATURE OF THE OFFEROR/LANDLORD Page 7 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

The final ranking of the offers will be a total of marks obtained in the technical evaluation and the

financial evaluation. An illustrative example is furnished below.

Offerer

Marks for

Technical

Evaluation

(60 marks)

Rate per sft

quoted In

the

Financial

Bid

Marks for

Financial

Evaluation

(40 Marks)

Total Marks and position

1 2 3 4 5 = (2+4)

A 55.00 50.00 36.00 91.00 Highest score -L1

B 33.00 45.00 40.00 73.00

L3

C 37.00 55.00 32.73

69.73

L4

D 56.00 52.00 34.61

90.61

L2

16. Offerers are requested to submit their lowest possible quotes in the Financial Bid as

negotiations / discussions will be held only with the L1 arrived as detailed above.

17. The offer should be submitted in prescribed format only. Offer submitted in other than

prescribed format will be liable for rejection.

18. Canara Bank reserves the right to accept any offer or to reject any or all offers at its sole

discretion without assigning reasons thereof and does not bind to accept the lowest tender.

Place :

Signature of Offerer/s with seal

Date :

SIGNATURE OF THE OFFEROR/LANDLORD Page 8 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

Terms and Conditions

1. Property should be situated in good commercial with congenial surroundings and preferably

located at near proximity to public amenities like Bus Stand, Taxi Stand, Banks, Market,

Hospitals etc.

2. There should not be any water logging inside the premises and surrounding area.

3. Offerer to provide adequate parking space for vehicles of staff availing the holiday home

facility. The premises should have good frontage and proper access.

4. Preference will be given to premises ready for occupation. The owners of such premises

will have to hand over the possession of premises within two months of the acceptance of their

offer by the Bank.

5. Offers with rooms available on main location and near to bus stand will be given preference

over others. In case the offered rooms are on two different floors or on Upper floor/s, lift

facility would be preferred.

6. The premises shall be preferably freehold. If it is leasehold, details regarding lease period, copy

of lease agreement, initial premium and subsequent rent shall be furnished and permissibility

of sub-leasing shall be established. The title report proving ownership and clear marketability

is to be enclosed.

7. Lease agreement for the premises finalized will be entered into with the landlord/s.

8. Minimum period of lease will be 10 years with enhancement in rent for the second block of 5

years @ 10% to 15% with minimum notice period of 1 month for vacation by the Bank.

9. Payment of rent will be on LUMPSUM basis only (quoted for all 9 rooms and other offered

facilities). The rent shall be inclusive of basic rent including all usage charges, consumption

charges, maintenance charges plus all taxes / cess present and future – House tax, property tax,

Municipal taxes, Maintenance charges and services charges like society charges etc. The rent

will be paid from the date of taking possession of the premises. Nothing extra will be paid other

than the monthly rent. If the offerers are not agreeable to bear nay of the taxes / charges, it

should be clearly mentioned in the offer.

10. GST at the applicable rates on rental payment shall be borne by the Bank.

11. 24 Hours room service, Hot water supply, 24 Hours Power Backup etc should be available.

12. The landlords during the currency of the lease shall carryout repairs and maintenance works

for the premises and to make the building tenantable and leak proof / water proof as per the

requirement. Painting of the premises is to be done once in 3-5 years.

13. Registration & Stamp duty charges will be shared between the Landlord and the Bank in the

ratio 50:50.

14. The Bank will not pay any advance rental deposit.

15. Income-tax and Statutory clearances shall be obtained by the Lessor at their own cost as and

when required.

16. Income tax on rental payment will be deducted at source (TDS) at prevailing rate.

17. Offerers, at their cost, have to provide proper adequate space for Bank’s Sign Board.

18. Offerers, at their own cost, must provide and maintain, during the entire currency of lease, all

the amenities to be necessarily provided, as mentioned in the NIO.

Signature of the offerer/s

Place :

Date :

SIGNATURE OF THE OFFEROR/LANDLORD Page 9 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

TECHNICAL DETAILS OF THE PREMISES OFFERED

From:

Sri/Smt/M/s

…………………………………………………………………….

Telephone No. (O) ………………………………………..

(R) ……………………………………….

Mobile No. ……………………………………….

E-Mail id ………………………………………...

To:

The Deputy General Manager

Circle Office Hyderabad

Dear Sir,

Sub: Offer of premises on lease for your Holiday Home at HYDERABAD

In response to your paper advertisement in……………………………… published on……………….…………

as well as hosted on your Bank’s website, I / We am/are submitting the details of our premises as

under:

1. Name & Address of the Offerer

2.

Location & Postal address with PIN code of

the offered premises

3. Rooms offered (Floor-wise)

NO. OF ROOMS FLOOR

4.

BUILDING DETAILS:

A) Year of Construction

B) Number of floors

C) Permitted usage (Residential/

Commercial / Institutional / Industrial)

D) Type of building structure (Load

bearing)

OR Framed structure)

E) Clear ceiling height of the floor offered

F) Type of flooring provided

SIGNATURE OF THE OFFEROR/LANDLORD Page 10 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

5.

STATUTORY PERMISSIONS:

A) Whether plans are approved by Local

Authorities

B) Whether Occupancy certificate is

available

C) Whether NOC from local authorities is

obtained for Commercial usage of the

building

6. Available frontage of the premises …………… Feet

7.

Whether premises is situated on the Main

Road (Please indicate the road width)

YES NO

8.

Whether the premises situated in proximity

to bus stand / taxi stand / main market /

tourist spt

YES NO

9.

Whether the surrounding of the premises is

clean and hygienic

YES NO

10.

Whether the premises is ready for

occupation, If not, indicate present status

and the time required for handing over

possession

11.

Please furnish name and contract number of

the earlier occupant/s if any

12.

Whether the premises offered to the Bank is

free from encumbrances

YES NO

13.

Whether adequate parking space is

available. If “YES” details to be furnished

14.

If any or all rooms offered are above Ground

Floor, whether lift facility is available. If so,

number and capacity of the lift provided

15.

I/we am / are willing to make alternation to

the premises to suit Bank’s requirement at

my/our cost

YES NO

16.

Whether Municipal water supply is available.

If “NOT” what alternation arrangement is

made

YES NO

17.

Any other information such as additional

facilities offered etc., which the offerer

would like to highlight

I) I/We am/have clear legal title in respect of the property offered to the Bank and copies of

relevant documents in this regard are enclosed.

SIGNATURE OF THE OFFEROR/LANDLORD Page 11 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

II) I/We am/have read and understood Bank’s Terms and Conditions for hiring the premises and

confirm our acceptance for providing and maintaining, without any additional cost to the

Bank during the entire tenure of lease, all the necessary amenities mentioned in the NIO.

III) I/We am/have read and understood Bank’s Terms and Conditions for hiring the premises and

confirm our acceptance for the same and accordingly quoted our rate in the Financial Bid.

OR

I/We am/have read and understood Bank’s Terms & Conditions for hiring the premises. The

Terms & Conditions for which I/We am/are not agreeable are furnishing in the “List of

deviations” annexed to the Technical Bid. Accordingly we have quoted our rate in the

Financial Bid.

(* Choose the relevant option)

IV) I/We agree that until a regular lease agreement is entered into, this document with the bank’s

written acceptance thereof shall constitute the binding contract between me/us and the bank.

Yours faithfully,

Signature of the Offerer/s

Place :

Date :

SIGNATURE OF THE OFFEROR/LANDLORD Page 12 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

SIGNATURE OF THE OFFEROR/LANDLORD Page 13 of 13

Offer of Premises for Canara Bank Holiday Home at HYDERABAD

FINANCIAL DETAILS OF THE OFFER

(To be submitted in a separate sealed envelope marked as Financial Bid)

From:

Sri/Smt/M/s

…………………………………………………………………….

Tel (O) :

(R) :

Mobile No. :

E-Mail id :

To

The Deputy General Manager

CANARA BANK

Circle Office Hyderabad

Dear Sir,

SUB: Offer of premises on lease for your Holiday Home at HYDERABAD

******

In response to your advertisement in …………………………………. published on …………………………..

as well as hosted on your Bank’s website, I/We have submitted the details of my/our

premises in a separate envelope marked “Technical Bid”. I/We am/are submitting the

“Financial Bid” agreeing to the following:

1. To offer my/our premises at a Lumpsum amount of Rs……………… per month

(Rupees……………………………….. ……………………………………) for 8 rooms for first block of 5

years from the date of handing over possession of the premises, with ….………% increase

in rent for the second block of 5 years.

2. The above rate is quoted for the terms and conditions agreed by us in the Technical Bid.

3. This offer is valid for 3 months from the date of opening the “Technical Bid”.

Signature of the offerer/s

Place:

Date :