Swivl User Guide | Helena College

Swivl User Guide

C Series Robot

Swivl User Guide

Swivl Robot

Swivl App Swivl Cloud

Swivl

Swivl robot follows you with

great quality audio. Now it has

twice the speed of response,

a simpler Lightning inter-

face and multi-channel audio

tracks so you can hear every-

thing.

This free iOS and Android

compatible app controls the

rmware and settings for

the Swivl Robot. The app al-

lows users to easily record

lessons or presentations.

A FERPA/COPPA compliant

video reection and skill

development cloud platform

for teachers and students.

www.cloud.swivl.com

Uses

The Swivl solution has the power to enhance teaching and learning. Some uses include:

• Self Reection: Get the perspective you need to improve your practice and keep time stamped

notes for future reference.

• Peer Feedback: Give annotated feedback to peers based on your current observational goals.

• Presentations: Use our Screen recording tools to capture and dialogue about events, lessons, stu-

dent projects and more.

• Flipped Class: Upload, annotate and dialogue about any video content. Upload content from any

source.

• Video Observations: Live or recorded. Use video for more natural and eective classroom observa-

tions with built-in rubrics.

• Professional Learning Community: Build a culture of collaboration with organized cohorts of teach-

ers sharing video and dialoguing.

• Best Practices Libraries: Build searchable libraries of the best teaching practices in your school for

everyone to learn from.

Swivl Robot

Swivl User Guide

Base

Marker

Pair Power

System

status

Marker

status

Marker

Charge Status

Power

Mobile Device

Connection

Base

Charge Status

Power status

Power button

Record status

Record button

Center

Button

Directional

Button Pad

Contents:

• Base

• Marker (docked in the base)

• USB Wall Charger

• Base Charger

• Lanyards - Wrist & Neck

• Shims (3)

• Micro USB - Lightning Cable

• Android Cable

Key Features

Marker Lanyards

Base Charger

Micro USB - Lightning (iOS)

Micro USB - Micro USB (Android,

not shown)

Cables

Ext. Microphone /

Charging

Microphone

Expansion USB

Shims

Swivl User Guide

LED Status Guide

Solid red

No Marker connected

Flashing red

Pairing Marker

Solid green

Marker connected

Solid red

No device connected

Solid green

Device connected

(Both) Flashing Red

Battery Low

Swivl User Guide

Top: Green

Bottom: Flashing Red

Marker looking for base

Top: Green

Bottom: Green

Primary Marker

Top: Green

Bottom: O

Secondary Marker

Top: Flashing Red

Bottom: Flashing Red

Battery low

Charging

Plug the charging cable into bottom of the base and place marker in the base dock to charge. The Charging LEDs will blink when

plugged in. The battery life of the base and the marker can be checked in the Swivl app Settings. (Mobile device must be connect-

ed to the base via Swivl cable connetion). The charging LEDs will indicate the charge status of the base and Marker as described in

the key below. The rechargable batteries in the base and Marker will produce about 4-6 hours of usage time.

Marker

Charge Status

Power

Base

Charge Status

Marker Charge Status

Flashing Red

Charging, less than 40% battery

Flashing Green

Charging, more than 40% battery

Solid Green

Marker fully charged

Base Charge Status

Flashing Red

Charging, less than 40% battery

Flashing Green

Charging, more than 40% battery

Solid Green

Base fully charged

Swivl User Guide

Step 1: Determine which shim best ts your device.

First, determine which shim best ts your device.

Next, push removable grip holder left and lift to remove.

Finally, insert shim into grip holder and place in base.

Step 2: Power on the device.

Swivl User Guide

Getting Started

There are three shims that hold your mobile device. Each shim has a dierent thickness. Select a shim and test on edge of

mobile device. Fit should be snug with no force. (For devices with large cases, a mount anything kit is available for purchase.)

Press and hold the Power button on the Swivl base until LEDs light-up. Remove the Marker from its dock in the back of the base.

Then hold the power button on the marker for 3-4 seconds. The LEDs on the Marker will light up and the bottom LED will ash

red as it searches for the base. Both lights on the Marker should turn green, indicating that it is the Primary Marker paired with this

base. The Primary Marker is the one that the base will respond to and track.

A C

Swivl User Guide

Insert your device, screen forward into the base. Use the included Lightning cable to connect the base to your iOS device. If you

are using Android, you must use a Swivl Android cable (Type C Adaptor is sold separately). When connected to a mobile device, the

System Status LED next to the Power Button will turn solid green. You will be prompted to open or download the Swivl app.

Step 3: Connect your device.

The Swivl C Series Robot has the ability to collect audio from up to ve

Markers simultaneously. Aside from the Primary Marker, which comes

pre-paired in the base, you may need to pair Secondary Markers to the

base. You will only need to perform pairing process once.

Step 4: Pair Secondary Markers

Pair LED

Secondary Marker

With the Swivl base on and connected to a

mobile device running the Swivl app, remove

packaging on the marker you wish to pair, and

dock it in the Swivl base. Pair LED will blink

multiple times to indicate pairing is in prog-

ress. When the Pair LED turns solid, remove

the Marker from the dock and turn it on.

When you rst turn on the Secondary Marker after pairing, the

Swivl app will prompt you to choose a color for that Marker. When

you have conrmed a color in the app, label the Marker with

one of the included colored stickers. Each Marker should have a

unique color label.

The color of the Marker will appear in the software to indicate

which audio track was recorded from each Marker.

Swivl User Guide

Horizontal motion

Stand back at least 3 feet. While

holding the Marker or wearing it on the

lanyard, walk at a normal pace across

the room and the base will follow.

Vertical motion

With Auto-Tilt turned on in the Swivl

app settings, the Swivl will follow the

up-and-down movement of the

Marker

Place Swivl approximately 5-30 feet from the presenter in the front or middle of the room. Use the Swivl oor stand for best

results. The heads-up display allows the teacher to view the live recording and uploaded presentations.

Step 5: Select room placement.

Swivl User Guide

Step 6: Capture video.

Tap the red Record Button on the side of the Primary Marker to start re-

cording. The Record LED on the Marker will turn red and the app will begin

capturing audio and video. To stop recording, tap the Record Button on the

Marker again.

Videos stored within the app take up space on your mobile device, therefore it is recommended that you upload your videos to

your Swivl cloud account where they can be shared via email, URL, groups on Swivl cloud or embedded into another platform.

Read on to learn more about the Swivl app and cloud.

2. Login at cloud.swivl.com

to view your videos and

hear the separate audio

tracks from the markers.

3. You can view screen recorded

presentations side by side with your

Swivl video. Share with others to

receive time-stamped feedback.

Step 7: Share video.

Swivl User Guide

1. Within the Swivl app,

upload your video to your

Swivl cloud account.

Swivl App

When rst opening the Swivl app you will be prompted to create a Swivl

account. This will allow you to manage all of your videos on any device

with an Internet browser.

When you open the Swivl app, you will have two login options:

• Log In with Email: Create a Swivl account using an email address

and password. Use these credentials to sign into the Swivl app and

cloud account.

• Log In with Google: Sign in using your Google credentials.

Capture

The interface of the capture screen dis-

plays certain key pieces of information, and

provides the capture options below:

• Marker Menu: This icon expands the

Marker menu which displays the power

status and level of audio recording from

the Markers. Tap each of the Markers

currently connected and adjust record-

ing levels.

• Record Button: Tap to begin recording

video.

• Video/Screen Record Menu: This icon

expands the Multi-Camera and Screen

Recording Session Pin. Learn more at:

Swivl.com/setup.

Tap Capture in the lefthand navigation bar in the Swivl app to open the video recording screen. Here you can re-

cord video with or without a Swivl robot connected to your mobile device. The video will initially be stored on your

device but can be easily uploaded to your Swivl account.

The interface of the capture screen displays certain key pieces of information, and provides the capture options below:

• Max recording time: (along the top)This displays the maximum recording time available. This is dependent on your de-

vice’s storage space. (hours:minutes:seconds)

• Swivl Status: (next to max recording time)This icon will appear in white if a Swivl robot is connected, otherwise it will be red.

• Return to Library: Tap the ‘X’ to go back to the app Library or to app Settings.

Swivl User Guide

Settings

SWIVL SETTINGS:

(Only available when connected to the Swivl base.)

• Auto tilt: Enable Swivl base to tilt automatically.

• Audio route: Indicates where audio is being captured.

• Setup Status: Displays the status of the device’s

connection with the robot.

• Base battery health: Indicates battery life remaining

in base unit.

• Marker Setup: Indicates battery life remaining in

marker(s) and prompts for rmware update if re-

quired.

• Region of Swivl Usage: This setting allows you to

adjust which region you are in while using Swivl. We

recommend using the Automatic option.

• Auto microphone selection: When enabled, this set-

ting allows the app to select the optimal microphone

to use. Recommended: Enabled.

• Tracking: This setting will manually disable tracking.

• Center button action: The checkmark action by de-

fault is set to pause tracking. It can also be set to tell

the robot to do a 360° pan of the room.

ESSENTIAL RECORDING SETTINGS:

• Video quality: Determine the size of video your

mobile device captures. SD is recommended and re-

quires 1.2 GB of space per 1-hour video. HD requires

2.4 GB of space per 1-hour video. It is important to

note that videos are stored on your mobile device

until deleted.

• Auto-upload: By enabling this function, your videos

will automatically be uploaded to Swivl Cloud. This is

recommended if you are using a wi connection.

• Auto-delete: When Auto delete is enabled, as soon

as a video has been fully uploaded to Swivl Cloud, it

• Auto-exposure: By enabling Auto-exposure, you allow the Swivl app to adapt the video capture to the lighting conditions of

the capture environment.

• Upload over cellular: Enables upload of videos using cellular data.

• Max recording time: Indicates maximum amount of video (in minutes) that can be recorded on your device, based on your

device’s storage limitations. To enable more time for recording, keep your shared devices clear of large media les.

VERSION:

• App version: Indicates which release of Swivl app is being used.

• Swivl rmware: Indicates which release of base rmware is being used.

• Update rmware: If a rmware update is available, you will be prompted to update within the app. If you decline the update, you

can initiate it from the bottom of the Settings menu.

Tap on Settings in the navigation bar on the left of the app interface to access settings for the Swivl app and robot.

Swivl User Guide

Library

It is important to note that videos are stored in the app and consume space on your mobile device until they are deleted. It is

recommended that you upload videos to Swivl Cloud and then delete them from your device when possible. If you are sharing a

device with others, be sure to delete your videos and logout of the app after use.

The library has three tabs at the top:

Slides, Videos, All. It is within these tabs

that you will see your recorded or upload-

ed content.

To upload videos to Swivl Cloud, click on

the cloud icon.

The ellipsis will open a menu of options

that include:

• Preview: Watch your video

• Save: Save your video to your de-

vice’s camera roll.

• Edit Video: Trim the beginning or end

of the video.

• Delete: Remove video from device.

Swivl User Guide

Uploading to Swivl

The icon to the far right of your video will let you know at what stage in the upload process your video is. The cloud icon will ap-

pear in dierent forms depending on whether the video has already been uploaded, is currently uploading, etc. The key below will

explain the meaning of each icon.

68%

Start Upload

• Tap to upload video

to Swivl

• Video not yet stored

on cloud, in device

memory only

• Upload takes place

over wi connection

Upload in Progress

• Video currently

uploading to Swivl

• Tap to pause or

cancel upload

• Upload time varies

based on video

length and wi net-

work strength

Upload Complete

• Video fully uploaded

to Swivl

• Video currently

stored both on de-

vice and in cloud

• Delete video from

app to reclaim stor-

age space

Uploaded, Auto-

Deleted

• Video fully uploaded

to Swivl

• Auto-delete has

removed video from

device

• You can no longer

watch the video in

the app

Swivl User Guide

Swivl Cloud

• My Feed: Contains videos or presentations shared with you by others

• Library: Your videos and presentations

• Lists and Groups: View your created lists or groups. Groups are available for teams only. More information on Lists and

Groups is available for download at: Swivl.com/training.

The Library contains two view-

ing options:

• Projects: See all your vid-

eos in chronological order

• Folders: Sort videos into

private folders to keep

your Library organized

Add New Project: While most

videos are uploaded from

the Swivl App, videos can be

manually uploaded from other

programs (MP4)

Slides may also be uploaded

to use during recording. These

slides may include teaching

notes, discussion questions,

or presentation materials.

Projects can be shared in four dierent ways:

• Direct Share: Send email invite, requires Swivl login.*

• Share to List or Group: Invite a group of users, requires Swivl login.*

• Share Weblink: Create unlisted url, anyone with link can view.

• Embed: Embed this project on your website or blog using HTML.*

*Requires Pro or higher

Sharing Projects

Video projects can be exported as an .mp4 or .mov le. When projects are exported, viewers lose the benets of Swivl Cloud.

• Download Project: Save the .mp4 video le on your computer.

• Produce: Prepare your project (slides + video) for export and save it as a new project. There are a variety of options for combin-

ing the slides and video into a single le.

• Export to YouTube: Export the video le as a .mov. Only the video le is exported. If you want to export both slides and video,

you should produce the video rst.

• Send a Copy: Clone your project for another use to own.*

*Requires Pro or higher

Exporting Projects

Swivl User Guide

Viewing and Editing Projects

When you open a project in your Library, you have the following options to edit, produce, share or export your project.

Videos without slides have the following editing options:

• Edit Project: Create a unique name and description for

your video.

• Add Slides: Add slides to your video (.jpeg, .png, .ppt,

.pptx, .pdf). When slides are uploaded you are able to

set the time when the slides progress.

• Trim Video: Trim the beginning or ending of a video and

save as an existing or new project.

• M o v e To : Move the project to a folder in your Library.

• Delete: Permanently delete the video from Swivl Cloud.

When editing slides, you have the ability to change the timing of the slides so that they are aligned to the video content.

The editing functions also include the ability to:

• Upload new slide

• Replace selected slide

• Hide selected slide

• Remove selected slide

Swivl User Guide

Time-stamped Comments

When projects are shared through Swivl, viewers are able to leave feedback and pose questions using two-way time-stamped

comments.

• Because comments are time

stamped with the appropriate

time from the video, users are

able to dialogue and ask questions

about the video.

• Commenting is great for instruc-

tional coaching feedback, self

reection and student discussion.

• Bookmark moments using the

Marker up/down arrows during

recording to create a placeholder

timestamp. Then, during review,

you can edit all of your bookmarks

to write out a full comment.*

*Requires Pro or higher

When projects are shared, the owner has the ability to

see viewing analytics including:

• Total visits and views

• Visits per day

• Percentage the video viewed

• Names of viewers and what percentage of the video

was watched (users with a Swivl account)

Analytics

Swivl User Guide

Swivl

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service names or slogans are trademarks of Swivl. Patent pending.

iPad, iPhone, and iPod touch are trademarks of Apple, Inc., registered in the U.S. and other countries.

Designed in California.

www.swivl.com/setup

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ask us anything: support@swivl.com