National Maritime Center
Serving Our Nation’s Mariners
August 19, 2021
Page | 1
Electronic Submission Instructions
The following applications can be submitted to the Coast Guard electronically:
• Merchant Mariner Credentials (MMCs) to Regional Examination Centers (RECs)
• Medical Certificate Applications (CG-719K or K/E) to RECs or the National Maritime
Center (NMC)
• Course Approval Requests to the NMC
• Designated Examiner (DE) Approval Requests to the NMC
• Qualified Assessor (QA) Approval Requests to the NMC
Applications for a Merchant Mariner Credential (CG-719B) cannot be submitted
directly to the NMC. Any application for a medical certificate that is submitted
with a CG-719B (MMC and medical certificate) must be submitted to an REC.
Please follow these important instructions when electronically submitting applications or
approval requests to the NMC or an REC.
SIZE AND FORMAT LIMITATIONS
SUBMISSION OF MMC AND/OR MED CERT APPLICATIONS TO RECS
SUBMISSION OF MED CERT APPLICATIONS TO NMC
SUBMISSION OF COURSE APPROVAL REQUESTS
SUBMISSION OF DESIGNATED EXAMINER OR QUALIFIED ASSESSOR APPROVAL
REQUESTS
SIZE AND FORMAT LIMITATIONS
E-mail is a critical way for mariners to communicate with the NMC. Please be advised of the
following limitations in the Coast Guard’s e-mail system regarding sending e-mails with
attachments to the NMC:
• The system will not accept attachments larger than 35 MB. Please split attachments
larger than 35 MB into multiple e-mails. When sending multiple e-mails, ensure the
subject of each e-mail indicates the order of the attachments.
• The system will not accept compressed (.ZIP) files, regardless of size.
• It is highly recommended that attachments are in PDF format.
National Maritime Center
Serving Our Nation’s Mariners
August 19, 2021
Page | 2
• E-mails that are larger than 35 MB or that include compressed files as
attachments will not be delivered. Furthermore, neither the sender nor
intended recipient will be notified of the delivery failure.
SUBMISSION OF MMC AND/OR MED CERT APPLICATIONS TO RECS
Both MMC and medical certificate applications can be submitted to an REC via e-mail using
the following process:
1. Select an REC, and complete all necessary application forms using the Coast Guard’s
Application Acceptance Checklist as a guide for required documents.
2. Include a copy of your TWIC, TWIC application receipt, or TWIC exemption statement in
your e-mail attachment(s).
3. The preferred method to pay user fees (if applicable) is by using www.pay.gov. Include a
copy of your pay.gov user fee receipt in your e-mail attachment(s).
4. Completed applications must be scanned at a resolution not exceeding 300 dpi, saved in
PDF format, and cannot exceed 35 MB in size. If e-mail size (including attachments)
exceeds 35 MB, send documents in multiple e-mails.
5. Visit the REC webpage and select an REC to determine that location’s e-mail address.
6. The subject line of your e-mail must be: Last name, First name, Middle name,
mariner reference number. For example: Mariner, Johnny, L, 123456.
NOTE: New applicants will not have a reference number.
7. Ensure all attachments are included, then send.
Please use the minimum number of e-mails to send your application and attachments.
SUBMISSION OF MED CERT APPLICATIONS TO NMC
To continuously improve our services to mariners, the Coast Guard has established a new
option for submission of medical certificate applications (CG-719K and CG-719KE). Beginning
February 1, 2018, mariners may submit medical certificate only applications directly to the
NMC. RECs will continue to accept medical certification application submissions as well.
Applications for an MMC (CG-719B) cannot be submitted directly to the NMC. Any
application for a medical certificate that is submitted with a CG-719B (MMC and
medical certificate) must be submitted to an REC.
Medical certificate applications can be submitted to the NMC via e-mail at:
MEDAIP@uscg.mil.
National Maritime Center
Serving Our Nation’s Mariners
August 19, 2021
Page | 3
Amplifying/additional information (AI) from a medical provider can also be submitted
Medical certificate applications can also be submitted to the NMC via fax or mail, but the
processing time will be longer because your documents must be scanned:
Fax to: (304) 433-3407. Please include your full name in the subject line.
Mail to:
National Maritime Center
Medical Evaluation Division
100 Forbes Drive
Martinsburg, WV 25404
If you e-mail your medical certificate application, the NMC does not have the capability to send
an auto-reply indicating receipt.
If you mail your medical certificate application, you should allow a week for delivery and
processing.
For confirmation of receipt, contact the NMC Customer Service Center via LiveChat, e-mail to
[email protected], or phone at 1-888-IASKNMC (427-5662).
SUBMISSION OF COURSE APPROVAL REQUESTS
Course or program approval requests including instructors, proctors, and assessors should be
submitted to the NMC’s Training & Assessment Division. This and more information can be
found on the Training & Assessments page of the NMC website.
It is highly recommended that approval requests be submitted via e-mail in PDF format to
NMCCour[email protected]. If e-mailed course submissions exceed 35 MB, requests must be
submitted through the Coast Guard Homeport or follow the instructions in the Size and
Format Limitations section above.
National Maritime Center
Serving Our Nation’s Mariners
August 19, 2021
Page | 4
Alternatively, approval requests can be faxed or mailed.
Fax to: (304) 433-3408, ATTN: Training & Assessment Division (NMC-2)
Mail (on a CD or DVD in PDF format) to:
Commanding Officer (NMC-2)
USCG National Maritime Center
100 Forbes Drive
Martinsburg, WV 25404
Requests for new or alternative site approvals that are submitted outside the course approval
process should be submitted via e-mail in PDF format to NMCSiteApprovals@uscg.mil. Visit
the Training Providers tab of the Training & Assessments webpage for more information. For
Training providers should submit course completion data via Homeport. To do this, you
must have a Homeport account. See How to Obtain a Homeport Account on the NMC website
for information on obtaining a Homeport account or for first-time log-in.
SUBMISSION OF DESIGNATED EXAMINER OR QUALIFIED ASSESSOR
APPROVAL REQUESTS
Requests for approvals of Designated Examiners (DE), TOAR requests, and Qualified Assessors
(QA) should be submitted to the NMC’s Training & Assessment Division via e-mail in PDF
format at NMCCourses@uscg.mil.
Fax to: (304) 433-3408, ATTN: Training & Assessment Division (NMC-2)
Mail (on a CD or DVD in PDF format) to:
Commanding Officer (NMC-2)
USCG National Maritime Center
100 Forbes Drive
Martinsburg, WV 25404
NOTE: DEs and QAs are not MMC endorsements and should not be submitted on CG-719B
forms or sent to an REC.
National Maritime Center
Serving Our Nation’s Mariners
August 19, 2021
Page | 5
Use of the Designated Examiner Request Guide and/or the Qualified Assessor Request Guide is
not required but will help ensure that all of the required information is included with your
submission. Also, consider including a Designated Examiner Information Release Guide or
Qualified Assessor Information Release Guide as appropriate to list or remove personal
information from the published DE and QA Lists on the NMC website.
To locate the appropriate TOAR, visit the MMC Evaluation page of the NMC website or see
NVIC 03-16.
