State Cooperative Contract
May 2023
State Cooperative Contract for Vehicle Rental - Nationwide
State Term Contract – 374
The State, through the OMB Procurement Office, is participating in the Nationwide Vehicle Rental
agreement established by the State of Oregon and National Association of State Procurement
Officials (NASPO), which makes available a cooperative contract for out-of-state vehicle rentals by
state employees traveling on official state business.
State agencies must use State Fleet vehicles for travel within state or originating within
state. Agencies must obtain expressed permission from the State Fleet Director to use rental
vehicles for in-state travel (reference N.D.C.C. § 24-02-03.3
). The vehicle rental companies are to
be used if:
• Approval for in-state vehicle rental is granted by the State Fleet Director
• Travel out-of-state commercially requires a vehicle rental at that destination
The rental contracts were awarded to two national vehicle rental providers: 1) Enterprise Rent-A-
Car & National Car Rental and 2) Hertz Corporation. Vehicles rented through these contacts have
discounted rental rates, as well as full coverage damage waiver with $0 deductible and liability
coverage up to $1 million without additional fees or paperwork.
These coverage terms are not valid for rentals outside of the United States and agencies
should purchase the additional equivalent coverage from the rental company.
Pre-payment is not allowed under these contracts. If your rental reservations includes pre-
payment, it is not under the State Contract. Start a reservation and/or contract the rental
company for assistance.
Quick Reference For Rental Reservations
ENTERPRISE and NATIONAL
Use a State account number when making
reservations (valid at Enterprise & National):
Account Numbers
XZ63WND: State of ND 3 Digit Pin: STA
XZ63NDS: NDSU 3 Digit Pin: NDS
XZ63UND: UND 3 Digit Pin: NDS
HERTZ
Individual Enrollment:
• To enroll in the Gold Membership using a
specific credit card, go to:
http://link.hertz.com/link.html?id=5056573&Li
nkType=CBLK
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XZ63BSC: BSC 3 Digit Pin: NDS
XZ63LRS: LRSC 3 Digit Pin: NDS
XZ63MIS: MSU 3 Digit Pin: NDS
XZ63MAY: MaSU 3 Digit Pin: NDS
XZ63OND: One-way rentals with National
Car Rental only
If your agency needs a unique account number
or is not paying by purchasin
g card and
requires direct billing, contact the Regional Acct
Rep to create an account. Allow 10 days for
account setup.
Marcus Kruger, [email protected]
• 701-318-4988 (direct)
Reservation Number:
1-800 Rent A Car; 1-800-736-8222 (must have
established account number)
Websites:
https://legacy.enterprise.com/car_rental/deep
linkmap.do?bid=028&refId=STATEND (valid
at both): Enterprise Emerald Club
www.enterprise.com; www.nationalcar.com
See NOTE* below for additional information
•
Hertz Gold Membership is included at no
charge as part of the WSCA contract. The
CDP # is embedded in the online application;
do not enter the number in the application.
• Upon first use of a Gold Membership rental,
be prepared to present credit card & ID at the
Hertz rental kiosk.
****************************************
Agency Enrollment in the Hertz Agency
Applicant Program allows users within an
agency to rent vehicles and it creates an agency
specific billing account number. If you want to
set up an account or have questions, contact:
Nadika Perera, [email protected]
• 239-301-7635 Direct
Reservations: 1-800-654-3131
• Use State of North Dakota Corporate
Discount Account 1892010 to make
reservations only if not enrolled as a Hertz
Individual Gold Member or if not enrolled in
the Hertz Agency Applicant Program.
Emergency Road Service: 1-800-654-5060
Website: www.hertz.com
*NOTE: Agencies that have established accounts with Enterprise authorizing direct billing will see
the following when finalizing online reservations: “Billing – I am authorized for billing privileges
and am choosing to bill ST OF NORTH DAKOTA – NASPO for the rental.” Select “YES” and you
will be required to enter the appropriate billing information. If “NO” is selected, Enterprise holds
the reservation with the agency’s intent to pay with either a P-card or personal credit card at the
time of pickup.
If there is any type of damage done to a State Fleet, leased, or rental vehicle then you MUST
submit a motor vehicle case report to the Risk Management Division. Report all incidents through
Risk Management’s online Incident Reporting System
.
OMB Policy 518 – Car Rental outlines the requirements for use of the rental cars and the
cooperative state contracts. For more information regarding vehicle use and coverage, see the
State Fleet Services Policy Manual and Risk Management’s Vehicle Coverage FAQs.
To view the contract and other terms and conditions that may apply to the rental, use this link List
Contracts at the State Procurement’s website. Scroll down to Term Contract #374 – Vehicle Rental
– Nationwide and click on View.
Page 3
For additional information regarding this contract, please contact the listed Contract
Administrator or the State Procurement Office at 701-328-2740 or infospo@nd.gov
.
For questions regarding coverage or an exemption, please contact Risk Management at 701-328-
7584 or rminfo@nd.gov
.
• Exemptions to using the vehicle rental contract are allowed if agency administrators determine,
in consultation with the Risk Management Division, that alternative arrangements will result in
cost savings considering the availability and cost of any recommended additional insurance.
1600 East Century Ave., Suite 4 • Bismarck ND 58503-6049
701.328.7584 • rm[email protected]ov • nd.gov/omb