Facility Reservation Information

It is our pleasure to inform you that your request to use the Ohio State University

Recreational Sports facilities has been approved. We welcome you to our

facilities and hope that you enjoy your time while on campus. Please review the

following information and share it with your group. Understanding our policies

allows our staff to better serve you.

Reservation Requirements

Only Ohio State students, faculty, staff and

approved users may use recreation and athletic

facilities. Use of these facilities is at the user’s risk.

The university is not responsible for personal injury

or loss of personal property.

The requester may be responsible for any

damages done to The Ohio State University, its

personnel, its equipment or property. Recreation

facilities may not be used for personal gain by

any member of the university community. Private

instruction is restricted to that of approved

programs and rental groups.

A valid Ohio State ID with membership privileges

is required for entrance into our access-controlled

facilities, except for contract/rental groups.

Spectators will be admitted for observation of the

event only. On-site admission collections for

spectators is prohibited. Contract/rental groups

will need to provide a roster of the non-member

participants prior to the event date or provide

approved credentials to the non- member

participants to gain access to the facility. Liability

insurance or signed waivers are required for any

non-member participation in an event reservation.

A group must have a minimum of eight

participants by five minutes past the scheduled

starting time to claim and retain the reserved

space. Two “no shows” without 48 hours prior

notice given to the Scheduling and Events Office

of Recreational Sports will result in termination of

the reservation for that current semester. For the

climbing center, there must be a group of 10

participants to claim and retain the reserved

space.

Arrangements for equipment, officials, additional

staffing, etc. must be completed two weeks in

advance of the event. Please contact the

Scheduling and Events Office for assistance in

contacting the appropriate area of operation to

do so.

Groups are responsible for informing the department

in advance if their event has been canceled. Charges

will be assessed for failure to inform the department of

an event cancelation when personnel arrangements

have been made. Additionally, when a group requires

services and these services are partially or fully

completed, the group will be charged the full amount

for the services even if the event is postponed or

canceled.

The Department of Recreational Sports personnel

reserve the right to delay, postpone, relocate, and

cancel events. In addition, the “nature of the sport”

regarding impact of footwear and cleats on the grass

will affect these decisions. Based upon wear patterns

of events further changes and modifications may also

need to be made.

If fields are wet/soft, yet still playable, practices

and/or warm-ups may be re-located to another site or

abbreviated to reduce field wear, yet still be able to

play a contest.

Groups are asked to “leave the facility in better

condition than they found it.” This includes trash

pickup and the sweeping of dirt/mud on floors in

buildings/shelters. A minimum of a $100 charge will

be assessed for any residual trash or cleanup that

needs to be done by OSU staff.

10.

Reservation groups are restricted to the facilities they

have been scheduled to use by OSU Department of

Recreational Sports. A copy of a facility confirmation

must always also be present at the facility . Forging

or providing false information on a Facility

Request/Confirmation is prohibited.

Policies

11.

All facility users are expected to use proper conduct

and follow all facility policies noted below as well as

those outlined within the university student code of

conduct and Rec Sports Member Rights and

Responsibilities:

Infliction or threat of infliction of bodily or

emotional harm, whether done

intentionally or with reckless disregard,

including threat or action in retaliation for

making allegations of misconduct is

strictly prohibited.

Use of abusive language and/or sexual

misconduct at any recreation facility is strictly

prohibited.

Hanging on basketball rims is prohibited.

Use of roller blades, skateboards, bicycles,

segways or any other wheeled devices (except

wheelchairs) is prohibited.

Regulation swimsuits (with

drawstrings for males) are required

dress in the swimming pools. Showers

are recommended prior to pool use.

Weapons, drugs, alcohol and smoking

are prohibited at all indoor and

outdoor Recreational Sports facilities.

Proper footwear is required in indoor activity

areas. Specifically:

• No open-toe shoes (sandals, slippers or

flip- flops).

• No shoes suspected of marking the floor.

• No “turf” shoes (except on indoor turf

fields at the Adventure Recreation

Center).

• Shoes are NOT to be worn on matted

areas unless otherwise posted.

• No outdoor shoes in the climbing center.

• Shoes are required to be worn in public

areas of indoor facilities unless otherwise

stated.

Individuals reserving facility space for

activities are responsible for the conduct

and actions of all parties associated with

and participating in the event. This includes

casual spectators, followers and team

members/opponents. Any damage to the

facility and/or equipment is the

responsibility of the individuals/groups

reserving the space and must be reported

immediately. The party will be responsible

for any charges associated with these

damages or residual trash or clean-up.

Reservation groups must comply with all

posted regulations and decisions made by

department staff (including identifying

oneself upon request) to ensure the safe

and effective operation of the facility.

Balloons may not be used in any way in

any area of the RPAC.

12.

Personal items, other than plastic water bottles

and towels, are not permitted in activity areas

and should be securely stored in designated

areas. Items impacting safety, security, customer

courtesy or considered as potentially damaging to

the facility will be removed at the discretion of the

staff.

13.

All occupants must leave recreation activity areas

immediately and evacuate to the designated safe

areas if the tornado or fire alarm sounds or if

requested by Ohio State Public Safety or the

Department of Recreational Sports.

14.

Merchandise/Concession sales (T-shirts, food, etc.)

must be approved by Scheduling and Events Office

prior to the event. If approved, a vendor release form

must be obtained by their office no less than two

weeks prior to the event date. Please note: the

university has an exclusive beverage contract with

Coca-Cola, and no selling, giveaways or promotions

of any kind may occur with another beverage

company. In addition, Recreational Sports has an

exclusive catering contract with University Catering

which has first right of refusal on all catered events.

Food and/or beverages (other than water) are NOT

permitted inside the gymnasiums, recreation centers,

fitness areas, climbing center or aquatic areas unless

otherwise approved by a Recreational Sports

professional staff member.

15.

Open flames of any kind are prohibited indoors.

Failure to abide by this policy may result in

suspension of facility reservation privileges and/or

immediate criminal charges.

16.

Sponsorship/promotional materials must be approved

by Scheduling and Events Office and/or Marketing

Office at least two weeks prior to the event to ensure

compliance with University/Department sponsorship

agreements and be hung with staff assistance. Signs,

banners and other items may not be attached to site

furniture, trees or light poles. Sites

must be

preapproved for signage. Furthermore, the use of tape

must be approved prior to use and removed after use.

Please note that tape is prohibited on all walls, floors,

windows and fixtures.

17.

All groups must follow posted university parking

regulations. Parking in any Recreational Facility or

blocking the entrance or exit to a facility is prohibited.

Please contact Transportation and Traffic Management

at 614-292-9341 for specific policies.

18.

Open fires or grills with charcoal are prohibited other

than grills installed at the FBP and WFH Shelter Areas,

unless otherwise approved prior to an event. When

grills are approved for use we will require the grounds

to be protected against grease stains.

19.

Automotive vehicles are prohibited on any grass

area. Approved access points must be used for

loading and unloading. Parking and driving on the

Fred Beekman Park Jogging Path is also prohibited

unless prior approval has been granted.

20.

Tents requiring staking, chairs, tables, or any

other objects that would cause penetration to the

lawn are prohibited (with the exception of the

Mount Hall Picnic Grove). Tents must be

approved prior to an event and have the proper

Dept of Commerce permit when applicable.

Please visit

https://www.com.ohio.gov/documents/bdcc_Tent

PermitPolicy.pdf for more information.

21.

Groups must lay out their field(s) and/or court(s)

with proper safety margins as set forth by the

respective governing body (i.e. NCAA, FIFA,

NFHS, NIRSA, ASA, USSSA, IRB, ICC, etc.).

22.

Tackle football is not permitted to be played at

any Department of Recreational Sports facility

with the lone exception being those members of

the Department of Recreational Sports Football

Club.

ALL SEMESTER RESERVATIONS:

Reservations are honored through the last day of

classes each semester. Reservations may be

extended over finals and break weeks when

requested if the request is during the facility

operation hours. A separate request must be

submitted for these reservation dates.

Questions regarding your reservation may be directed

to Andrea Hall at 614-292-6481 or

hall.794@osu.edu.

Please be sure to check the facility schedule located at

www.recsports.osu.edu

for up-to-date schedules and

facility holiday closures.