ERAS 2023 - MyERAS Residency User Guide

ERAS

2023

MyERAS Residency

USER GUIDE

ERAS

is a program of the

Association of American Medical Colleges

www.aamc.org/eras

ERAS 2023 - MyERAS Residency User Guide

Table of Contents

Table of Contents ........................................................................................................................................................ 2

About ERAS .................................................................................................................................................................. 1

ERAS Timeline .......................................................................................................................................................... 1

Fees for ERAS 2023 .................................................................................................................................................. 1

ERAS Policies............................................................................................................................................................ 1

Supported Browsers ................................................................................................................................................ 1

Welcome to the ERAS 2023 Season ............................................................................................................................. 2

Updates to Gender Self-identification ..................................................................................................................... 2

Improved Interview Response Workflow ................................................................................................................ 2

ERAS Participants ......................................................................................................................................................... 3

Applicant Responsibilities ........................................................................................................................................ 3

Applicant Type ......................................................................................................................................................... 4

Designated Dean’s Office ........................................................................................................................................ 4

Phone Number ........................................................................................................................................................ 4

Email ........................................................................................................................................................................ 4

Website ................................................................................................................................................................... 4

U.S. Medical School Responsibilities ....................................................................................................................... 4

ECFMG Responsibilities ........................................................................................................................................... 5

National Board of Medical Examiners (NBME) Responsibilities .............................................................................. 5

National Board of Osteopathic Medical Examiners (NBOME) Responsibilities ....................................................... 5

Residency Programs Responsibilities ...................................................................................................................... 5

ERAS Staff Responsibilities ...................................................................................................................................... 6

Helpful Tips for Using MyERAS .................................................................................................................................... 7

Registration ................................................................................................................................................................. 8

What Applicants Should Know Before You Register for MyERAS ............................................................................ 8

How to register for MyERAS .................................................................................................................................... 8

Dual Applicants .......................................................................................................................................................... 11

Dashboard ................................................................................................................................................................. 12

Application ............................................................................................................................................................ 12

Documents ............................................................................................................................................................ 12

Programs ............................................................................................................................................................... 14

Application ................................................................................................................................................................ 15

General .................................................................................................................................................................. 15

ERAS 2023 - MyERAS Residency User Guide

MyERAS Worksheet ............................................................................................................................................... 15

Support and guidance while completing your application .................................................................................... 15

Keeping the Personal Information up-to-date ...................................................................................................... 15

Certifying and submitting your application ........................................................................................................... 16

Viewing Your MyERAS Application ........................................................................................................................ 16

Viewing the Curriculum Vitae (CV) ........................................................................................................................ 16

Personal Information ............................................................................................................................................. 17

Biographical Information ....................................................................................................................................... 19

Education............................................................................................................................................................... 19

Experience ............................................................................................................................................................. 19

Licensure ............................................................................................................................................................... 20

Publications ........................................................................................................................................................... 20

Certify and Submit ................................................................................................................................................. 20

Documents ................................................................................................................................................................ 22

General .................................................................................................................................................................. 22

Personal Statements ............................................................................................................................................. 23

Letters of Recommendation (LoRs) ....................................................................................................................... 25

USMLE Transcript .................................................................................................................................................. 28

COMLEX-USA Transcript (D.O. Applicants Only) .................................................................................................... 31

Medical Student Performance Evaluation (MSPE or “Dean’s Letter”) .................................................................. 33

Medical School Transcript (MS Transcript) ............................................................................................................ 33

Photo ..................................................................................................................................................................... 34

ECFMG Status Report - IMGs Only......................................................................................................................... 35

Programs ................................................................................................................................................................... 36

What applicants should know before applying to programs ................................................................................. 36

Search Programs ................................................................................................................................................... 36

Saved Programs ..................................................................................................................................................... 39

Programs Applied To ............................................................................................................................................. 42

Programs Withdrawn From ................................................................................................................................... 41

Payment History .................................................................................................................................................... 42

Assignments Checklist ........................................................................................................................................... 42

Assignments Report .............................................................................................................................................. 43

What Happens When You Apply to Programs ........................................................................................................... 44

Communicating with Programs ............................................................................................................................. 44

Message Center ......................................................................................................................................................... 45

ERAS 2023 - MyERAS Residency User Guide

General .................................................................................................................................................................. 45

Inbox ...................................................................................................................................................................... 45

Sent ....................................................................................................................................................................... 47

Trash ...................................................................................................................................................................... 47

Create New Folder................................................................................................................................................. 47

Interviews .................................................................................................................................................................. 49

General .................................................................................................................................................................. 49

Invitations .............................................................................................................................................................. 49

Calendar ................................................................................................................................................................ 54

History ....................................................................................................................................................................... 57

Import Application Data ........................................................................................................................................ 57

Import Letter of Recommendation ....................................................................................................................... 58

Resources .................................................................................................................................................................. 59

ERAS for Applicants Webpage ............................................................................................................................... 59

Contact ERAS Client and Technical Support Team ................................................................................................ 59

ERAS 2023 - MyERAS Residency User Guide

About ERAS

The Electronic Residency Application Service© (ERAS®) is a service of the Association of American Medical

Colleges (AAMC). The ERAS application suite consists of MyERAS for applicants, Dean's Office WorkStation

(DWS) for medical schools, Program Director's WorkStation (PDWS) and ERAS Account Maintenance (EAM) for

training programs and the ERAS Letter of Recommendation Portal (LoRP) for LoR Authors.

ERAS Timeline

To view the ERAS timeline, please visit the ERAS for Residency Applicants Timeline page on our website.

Fees for ERAS 2023

ERAS Residency application fees are based on the total number of programs per specialty applied to within an

ERAS season. MyERAS will automatically calculate processing fees, tax where applicable, and collect payment

information for valid Visa, MasterCard, American Express, or Discover credit cards before programs are

applied to. Tax, where applicable, will be calculated at checkout. For more detailed information, visit the Fees

for ERAS Residency Applicants page on our website.

ERAS Policies

All information regarding ERAS policies can be found on the ERAS website at https://students-

residents.aamc.org/applying-residency/article/eras-policies/.

Supported Browsers

• Latest version of Chrome version

• Latest version of Firefox

• Latest version of Edge

Note: ERAS does not enforce any operating system or browser restrictions; however, does not provide

technical support for Mac (Apple) users or browsers outside of the supported options.

ERAS 2023 - MyERAS Residency User Guide

Welcome to the ERAS 2023 Season

Welcome to ERAS, a service of the Association of American Medical Colleges (AAMC). It is important that

applicants read and understand how the service works. The steps for using MyERAS to apply to residency

programs are outlined in this guide. Reading this guide may help applicants avoid common mistakes that could

affect their application.

Below is a list of changes and enhancements we have made to MyERAS for the 2023 season.

Updates to Gender Self-identification

This season applicants will see updates on how an applicants’ gender self-identification is captured in the MyERAS

application. Previously, gender was collected via a field titled “Sex” and offered the following options: “Male”,

“Female”, or “Decline to Answer”. This season, gender will be labeled “Gender,” and users can self-identify as any

of the following options: “Man”, Woman”, “Another Gender Identity”, or “Decline to Answer”.

Improved Interview Response Workflow

The interview response section has been enhanced to give applicants a more streamlined workflow in the

Invitations and Calendar sections.

For the Invitations section, the following enhancements will be available:

• The invitation status colors will be more intuitive and reflect the level of attention needed. “Invited”

events will be yellow. “Scheduled” events will be green. “Waitlisted” events will be blue, and “Declined”

events will be grey.

• Important interview information will be more visible for applicants and require fewer clicks to respond to

invitations.

• Applicants may use the Actions menu to add private notes about programs (not visible to programs).

• Applicants will be able to sort by the interview date, time of day, and interview status

For the Calendar section, the following enhancements will be available:

• Status labels will match the invitations section.

• Applicants have reported difficulty distinguishing between events they created from those generated by

programs. Manually added events now have an edit icon to differentiate them from system generated

events.

ERAS 2023 - MyERAS Residency User Guide

ERAS Participants

There are many participants in the ERAS process. It is important to know your role and responsibilities to ensure

a smooth application process.

Applicant Responsibilities

• ERAS does not set residency program application deadlines or requirements. ERAS is not always

alerted to changes made by residency programs. Contact programs of interest to find out more

about their requirements and deadlines. Also, confirm the program is participating in ERAS 2023

before sending your application materials to them via ERAS.

• This information can be found on the Participating Specialties and Programs website. This page

is updated each season. Additionally, the American Medical Association (AMA) publishes a

descriptive online directory of all ACGME- accredited training programs, found at www.ama-

assn.org/go/freida.

• Some programs have state requirements to which they must adhere to that prevent selection of

International Medical Graduates (IMG). Contact the programs directly to find out their

requirements prior to applying.

• Contact your Designated Dean’s Office (DDO) for processing instructions and to receive your ERAS

token to access MyERAS.

Note: Each Designated Dean’s Office establishes their own procedures for residency applicants

using ERAS. These procedures include the schedule for distributing tokens, providing resources,

and uploading and processing documents.

Note for IMGS: Visit the Educational Commission for Foreign Medical Graduates (ECFMG) website or

contact the ECFMG for information on how to obtain an ERAS token via ECFMG’s On-line Applicant

Status and Information Systems (OASIS) to access MyERAS, check their schedule and procedures.

ERAS 2023 - MyERAS Residency User Guide

Applicant Type Designated

Dean’s Office

Phone

Number

Email Website

US Seniors/Graduates

(M.D. or D.O.)

Most recent

medical school of

graduation

Contact most recent medical school of graduation

International Medical

Graduates (IMGs)

Educational

Commission for

Foreign Medical

Graduates

(ECFMG)

215-966-3520

eras-

support@ecfmg.org

www.ecfmg.org/eras

Canadian Medical

Canadian

1-877-CARMS-42

[email protected]

http://www.carms.ca

Graduates

Resident

(1-877-227-6742)

Matching Service

(CaRMS)

• Register for MyERAS using your ERAS token obtained through your Designated Dean’s Office (DDO).

• Complete and submit your MyERAS application and assign personal statement(s) using MyERAS.

• Authorize USMLE and/or COMLEX-USA transcripts then assign along with your LoRs, photo and any

additional documents.

• Send Letter Request Forms to LoR Author(s).

• Pay fees and apply to programs.

• Track the status of documents by program under the Programs Applied To page in MyERAS and

monitor the Message Center for information from residency programs, the ECFMG (IMGs only),

and ERAS.

• Return to MyERAS to update your Personal Information as needed, resend your updated USMLE

and/or COMLEX-USA scores, and make changes to program selections and assignments as

needed.

• If you have not already done so, Certify and Submit your application by the end of the season if you

intend to import or access your application information in future seasons.

U.S. Medical School Responsibilities

• Establish policies and procedures for document processing.

• Provides tokens to 3

year medical school students, seniors and prior year graduates no matter

how far removed they may be from having graduated medical school (from their institution

only) applying to residency programs.

• Upload applicants’ MSPE and MS transcript.

• Maintain confidentiality of applicant information.

• Provide support and guidance for applicants on the recruitment process

ERAS 2023 - MyERAS Residency User Guide

ECFMG Responsibilities

• Establish policies and procedures for document processing.

• Provide ERAS tokens to all International Medical Graduates (IMG) applying for residency positions in U.S.

programs.

• Support ECFMG’s On-line Applicant Status and Information System (OASIS) allowing applicants to

upload specific documents then process those documents.

• Upload and process all supporting documents received from applicants and medical schools.

• Process USMLE transcript requests for those programs designated by the applicant, including

requests for updated scores.

• Sends ECFMG Status Report.

• Support applicants and provide guidance in the application process.

• Maintain confidentiality of applicant information.

Note for IMGs: ECFMG has requested that IMGs adhere to all guidelines published on its website at

www.ecfmg.org/eras. Failure to read and comply with all ECFMG published guidelines may result in

processing delays. Please visit the ECFMG website to review their guidelines and a complete list of

their services.

National Board of Medical Examiners (NBME) Responsibilities

• Process USMLE transcript requests (USMGs only) for those programs designated by the applicant,

including requests for updated scores.

• Send NBME Part exam scores, Irregular Behavior Letters (IBL) and FSMB reports to programs, if

applicable.

• Maintain confidentiality of applicant information.

National Board of Osteopathic Medical Examiners (NBOME) Responsibilities

• Process COMLEX-USA transcript requests for those programs designated by the applicant, including

requests for updated scores.

• Provide NBOME Part exam scores to programs, if applicable.

• Maintain confidentiality of applicant information.

Residency Programs Responsibilities

• Establish requirements and deadlines for the receipt of applications.

• Update program contact and listing information like requirements, deadlines, or participation status.

• Communicate with applicants regarding preferred application requirements and process.

• Maintain confidentiality of applicant information.

ERAS 2023 - MyERAS Residency User Guide

ERAS Staff Responsibilities

• Provide resources such as those found on the MyERAS website, including user guides.

• Provide technical support to applicants, Designated Dean’s Offices, LoR Authors and programs.

• Ensure reliable and secure delivery of application materials.

• Communicate known issues regarding the ERAS system along with any known solutions to affected

users.

• Maintain confidentiality of applicant information.

ERAS 2023 - MyERAS Residency User Guide

Helpful Tips for Using MyERAS

ERAS will not collect or process any applicant documents. Supporting documents are received and

processed by your Designated Dean’s Office. LoRs must be uploaded by the LoR Author or their designee

via the ERAS Letter of Recommendation Portal (LoRP).

In order to begin using MyERAS, you must obtain an ERAS token from your Designated Dean’s Office.

Refer to the Applicant data and LoR import sections to understand what material ERAS retains for use

in subsequent seasons. Make sure to certify and submit your application prior to season close if you

would like to import your application and/or certain supporting documents.

ERAS does not set program application deadlines or requirements as they are set and communicated

by individual programs. Applicants are advised to contact programs directly for deadlines and program

requirements.

You must certify and submit your MyERAS application before you can apply to programs.

Once you have certified and submitted your application, you will not be able to make any changes

to your application outside of the information contained on the Personal Information section of the

MyERAS application as well as the personal statement. For example, the NRMP ID is listed in the

Personal Information section. As a result, it can be updated even after certifying and submitting the

application.

For LoRs, you must add and confirm letter of recommendation entries. When you confirm an entry, the

system will generate a personalized Letter Request form, which you will need to provide to the LoR

Author. You can provide the letter request form to your author via email, postal mail, fax, or in person

since a PDF version of the form can be downloaded.

Once you have released your USMLE and/or COMLEX-USA transcript, assigned it to program(s) and paid

the transcript fee, ERAS will send your transcript requests for those programs to the NBME, ECFMG (for

IMG applicants), or NBOME for processing.

Exam transcript requests are usually processed on the same day but under special circumstances, it can

take up to 5 business days from the date of your request for exam score transcripts to be processed and

made available to programs. When new transcript scores are uploaded, the most recent upload date will

display in MyERAS.

10.

When searching for programs in MyERAS, if a program has a status other than Participating, you

should contact the program directly regarding their participation status with ERAS. Be sure to follow

due diligence and research your programs even if they have marked themselves as participating.

11.

Some programs have state work authorization requirements to which they must adhere. Contact the

programs directly to find out their requirements prior to applying.

12.

Remember to check the Message Center for important communications from programs or your DDO

in regards to your application and documents.

13.

Remember to check the Assignments Checklist to ensure that your documents are assigned and

sent properly to the programs you have applied to.

ERAS 2023 - MyERAS Residency User Guide

Registration

To access MyERAS, first contact your Designated Dean’s Office; they will issue you an ERAS token, which is a

one-time access code used to register on MyERAS.

Note: Your Designated Dean’s Office establishes their own processing procedures for ERAS applicants.

These procedures include the schedule for distributing materials, uploading,and processing documents.

Contact your Designated Dean’s Office to check their schedule and procedures.

What Applicants Should Know Before You Register for MyERAS

• Residency applicants must obtain an ERAS token from their Designated Dean’s Office. If an applicant

uses an ERAS token from another school or organization, their documents cannot be accurately

uploaded.

• The system will not allow applicants to use an ERAS token from a previous season to register.

• An ERAS token can only be registered once. Be sure to enter all requested information accurately.

• Applicants need an AAMC account in order to register their ERAS token. If an applicant does not have an

AAMC account from a previous ERAS season or use of another AAMC service, they will need to create an

account.

• 3

Year medical school tokens will only allow applicants to update the personal information section and

upload Letters of Recommendation (LoR) in preparation for the following season. The rest of the

application will become active at that time

Note: Registration with ERAS does not register applicants for any established Match. ERAS is a separate

entity and does not provide matching services. If an applicant intends to participate in a match, they

must contact that organization for registration, eligibility and participation information (Military, NRMP,

San Francisco or Urology matches).

How to register for MyERAS

Go to https://myeras.aamc.org/myeras-web/.

Sign-in with AAMC Account or register for an AAMC account, if login credentials do not exist.

Enter a valid ERAS token and select Continue.

Review and accept the MyERAS terms and conditions.

Review or enter your medical school information, review and agree to the AAMC Policy Notice

and select Continue.

Review your information and select Continue, if correct.

If given the option to import application material from a previous season, select the appropriate

residency or fellowship application or Letter of Recommendation(s) to be imported.

ERAS 2023 - MyERAS Residency User Guide

Step 1: Select an available residency or fellowship application to import and select

Continue.

Note: Applicants will only have access to their most recent residency and fellowship application (ERAS

2016 application season and onwards) that was certified and submitted prior to the season ending.

Step 2: Select the LoR(s) from the table to import and select Continue.

Note: LoR entry information and viewing rights will be consistent with the original and cannot be

changed; however, the letter author does maintain the right to upload a new version of the LoR.

Step 3: Verify the selections for Application Data and LoRs and select Confirm Import

when ready.

Note: If you opt to skip this step or cancel the import for either application data or LoR(s), you may still

complete the import from the History Tab. Find out more information in the History section of the user

guide.

ERAS 2023 - MyERAS Residency User Guide

Dual Applicants

If an applicant is applying for a residency and fellowship position during a single ERAS season, the applicant will

be able to register both a residency and fellowship token. Once they have registered their first token (residency

or fellowship) and are on the MyERAS Dashboard, there will be a drop-down option at the top of the page that

allows them to register their second token. Selecting this option takes the applicant to the token entry page

where they can repeat steps 3-7 in the “How to register for MyERAS” section above.

After the applicant registers both tokens, they will login to MyERAS using a single AAMC account and be able to

toggle between the fellowship and residency applications from the drop-down.

ERAS 2023 - MyERAS Residency User Guide

Dashboard

This area provides a snapshot of various sections of the MyERAS application.

Application

Status

Description

Imported Application has been imported from a previous season and needs to be

reviewed.

Incomplete Status until the section has been saved for the first time and all required

fields have been completed.

Not Available For earlier 3

year token access. Section is not available until the following

season.

Saved Section has been saved at least once

After certifying and submitting the MyERAS application:

Update Personal Information Link to the Personal Information section. It is essential to keep this

information up-to-date throughout the application process.

Application Released to

Designated Dean's Office

If needed, update the selection which grants permission for the Designated

Dean’s Office to view the applicant’s MyERAS application.

Documents

Uploaded but Unassigned

LoRs

Count of LoRs that have been uploaded but are not assigned to any programs,

highlighting that assignments need to be made.

Unassigned Personal

Statements

Count of Personal Statements that have been saved but are not assigned to

any programs, highlighting that assignments need to be made.

Latest USMLE Request Status

• Current status of the latest request made to NBME or ECFMG (for IMG

Residency) after at least one program has been applied to with the

USMLE transcript assigned.

• Includes link to Additional Documents section where the

report containing the status for all requests can be viewed.

Latest COMLEX-USA Request

Status

• Current status of the latest request made to NBOME after at least one

program has been applied to with the COMLEX-USA transcript

assigned.

• Includes link to Additional Documents section where the report

containing the status for all requests can be viewed.

ERAS 2023 - MyERAS Residency User Guide

Status of Additional

Documents:

MSPE, MS Transcript, PTAL

(IMG only), ECFMG Status

Report (IMG only), and Photo

Status of all other applicable documents as either Not Uploaded or Uploaded.

ERAS 2023 - MyERAS Residency User Guide

Programs

Saved Programs

Count of programs currently saved.

Programs Applied To Count of programs currently applied to.

ERAS 2023 - MyERAS Residency User Guide

Application

This area contains the form used to complete the MyERAS application. Applicants do not have to complete the

entire application at one time.

General

• Applicants only have one standardized MyERAS application that will be sent to all programs applied to

in MyERAS. The application field options are pre-determined and are optimized for program review.

• Applicants may assign specific ERAS documents, such as Personal Statements and LoRs, for individual

programs or groups of programs in the same specialties.

• Applicants may change information in their MyERAS application at any time prior to certifying

and submitting.

MyERAS Worksheet

• The MyERAS worksheet contains every field in the online MyERAS application and is intended to provide

an opportunity to prepare for filling out the actual MyERAS application.

• Applicants will still need to complete their MyERAS application online.

• You may access a link to a page containing this blank worksheet from the Dashboard tab in MyERAS

under Resources or from the Tools for Residency Applicants page on our website.

Support and guidance while completing your application

• The ERAS Client Technical Support is available to assist all applicants regarding technical inquires and

issues related to the MyERAS web application.

• Residency applicants seeking non-technical guidance in completing the content of the MyERAS

application or relevant documents are advised to use their best judgment and reach out to their

Designated Dean’s Office for further advice.

Keeping the Personal Information up-to-date

• Complete as much of your Personal Information as soon as possible.

• Personal Information is very important to programs to that applicants have applied to; therefore, it is

essential that this information is kept up-to-date throughout the application season.

• If updates are made after programs have been applied to, they will be available to programs

after clicking Save Personal Information.

ERAS 2023 - MyERAS Residency User Guide

Certifying and submitting your application

• Certifying and submitting the MyERAS application is a one-time action that cannot be reversed. It will

cause the application to lock, so as to ensure that all programs receive the same copy of the applicant’s

application.

Keep in mind:

• All required fields denoted by a red asterisk (*) must be completed and saved.

• It is important to carefully review the entire MyERAS application before certifying and submitting

to ensure everything is complete and correct.

• Use the Application section on the Dashboard to see sections that were not saved

• The MyERAS application does not include a spell or grammar check feature.

• You cannot apply to programs until your application has been certified and submitted.

• Once you have certified and submitted your MyERAS application, you will not be able to make any

changes or updates outside of the information provided under the Personal Information section.

There are no exceptions.

Note: When you click Submit on the final screen of the certify and submit process, a message will appear

that reads:

Once you have certified and submitted your application, it will be irrevocably locked and no

changes will be permitted. Your application, once certified and submitted, is provided to all

programs to which you apply during this ERAS season. Please take the additional time to

proofread your application for any errors or omissions.

Viewing Your MyERAS Application

• The MyERAS application can be viewed as a PDF version by selecting View/Print MyERAS Application in

the Application tile on the Dashboard and in the top- right area of every page under the Application

section. The PDF will open in a new tab.

• This allows Applicants to see how the contents of the MyERAS application will be displayed to programs.

• The PDF version of the MyERAS applications is displayed in APA format to programs.

Viewing the Curriculum Vitae (CV)

The Curriculum Vitae (CV) populates the information you entered in the application section of MyERAS. The CV is

nothing more than the MyERAS application formatted differently for the benefit of those programs that prefer to

view applications in a CV format. It can be accessed by clicking View/Print CV in the same location as the

View/Print MyERAS Application button.

ERAS 2023 - MyERAS Residency User Guide

Personal Information

Note: This section of the application should be kept up-to-date throughout the application season.

AAMC Account Information

Applicants are able to edit any contact information such as name(s), gender,

email, and birth date. It may take a few minutes for an updated email to be

reflected in MyERAS.

Note: Applicants may opt to release their birth date to programs they have applied

to. The birth date may be redacted by unchecking the box and saving the Personal

Information section. While the birth date can be redacted after applying, programs may

have already seen it.

* The AAMC Account information is shared across all AAMC services

Basic Information Applicants may enter contact information such as their preferred name

and preferred phone numbers so that programs may reach out to them.

Address Current Mailing Address should be used to provide the applicant’s most

current address to programs throughout the application season.

Permanent Address should be used to provide the applicant’s most reliable

address to programs throughout the application season.

Work Authorization

Information

Applicants should make these selections based on their current work

authorization status.

Selections that are not marked as required (not denoted with an *) in this

section, are collected in accordance with the AAMC Self-Identification of

Citizenship Data Collection Standard.

Match Information Applicants should make these selections to indicate their intentions to

participate individually or as a couple, with all matching services applicable to

them for the current season.

Match information is collected for the NRMP® Match and the Urology

Match.

ERAS 2023 - MyERAS Residency User Guide

Additional Information Exam transcript IDs - Applicants must enter their USMLE ID and NBOME ID

(D.O. applicants only) in order to send their USMLE and/or COMLEX-USA

exam scores to programs.

AOA Member Number (D.O. applicants only) – Applicants may enter this

information, if applicable.

Life Support Certifications – If applicable, applicants should indicate their

current status and expiration date for:

• Advanced Cardiac Life Support (ACLS)

• Pediatric Advanced Life Support (PALS)

• Basic Life Support (BLS)

Honor Societies - If applicable, applicants should indicate their current status

in:

• Sigma Sigma Phi (SSP) (D.O. applicants only)

• Alpha Omega Alpha (AOA) (MD applicants only)

• Gold Humanism Honor Society (GHHS)

ERAS 2023 - MyERAS Residency User Guide

Biographical Information

Self-Identification Applicants may indicate to programs how they self-identify. If you prefer not

to self-identify, you may skip this section.

Applicants who reside in the European Union are not to answer this question.

Language Fluency Applicants must enter the language(s) that they speak, including English.

Proficiency for each language must also be indicated.

Military Information Applicants must indicate any US military active duty service obligations or

deferments including the Branch and Number of Years Remaining, if

applicable.

Any other service obligations (i.e. military reserves, public health/state

programs, etc.) should also be indicated and described in the associated text

field.

Additional Information Applicant may enter any hobbies, interests, and hometown(s)

Education

Higher Education Applicants can enter information regarding the institution, degree, and dates

of attendance for each undergraduate and graduate school attended. If an

applicant does not have at least one entry to enter, they must select None.

Medical Education Applicants must complete information regarding the institution, degree, and

dates of attendance for each medical school attended. The entry for an

applicant’s medical school of graduation must be completed at a minimum.

Additional Information Applicants may enter information about their membership in honorary

and/or professional societies.

Additional information about medical school and other

awards/accomplishments can also be entered here.

Experience

Training Applicants must enter each current or prior AOA Internship, AOA Residency,

AOA Fellowship, ACGME Residency, or ACGME/RCPSC/UCNS Fellowship in

which they have trained, regardless of the length of time spent in the

training. If an applicant does not have at least one entry to enter, they must

select None.

Experience Applicants must enter each Clinical and Teaching experience as Work

experiences, and all unpaid extra-curricular activities and committees served

ERAS 2023 - MyERAS Residency User Guide

as Volunteer experiences. If an applicant does not have at least one entry to

enter, they must select None.

Additional Questions Applicants must indicate if their medical education/training was

extended or interrupted and provide details when Yes is selected.

Licensure

State Medical Licenses Applicants must enter each State Medical License. If an applicant does not

have at least one entry to enter, they must select None.

Additional Questions Applicants must answer questions concerning medical license status,

malpractice cases, misdemeanor, or felony convictions. Additionally, board

certification* and DEA Registration information can be entered here as well.

*Board certification is a voluntary process that a physician undergoes to assure the public

that he or she has successfully completed an approved educational program and the

appropriate examinations to practice in a particular specialty or sub-specialty.

Publications

Applicants must enter each publication under the predetermined publication

types designated by the programs. Publication types available are:

• Peer Reviewed Journal Articles/Abstracts

• Peer Reviewed Journal Articles/Abstracts (Other than Published)

• Peer Reviewed Book Chapter

• Scientific Monograph

• Poster Presentation

• Oral Presentation

• Peer Reviewed Online Publication

• Non-Peer Reviewed Online Publication

• Other Articles

Publications follow APA format and are ordered by type of publication

according to the order above and then by the author last name in ascending

alphabetical order.

If an applicant does not have at least one entry to enter, they must select

None.

Certify and Submit

Review Application The applicant’s MyERAS application is presented here for a final review.

Applicants should take this opportunity to ensure there are no omissions or

inaccuracies before certifying and submitting their MyERAS application.

ERAS 2023 - MyERAS Residency User Guide

MSPE (Dean’s Letter)/MS

Transcript

IMG residency applicants must indicate in MyERAS if they themselves or their

medical school will provide an MS Transcript to the ERAS documents office at

ECFMG. Instructions for submission can be found here:

http://www.ecfmg.org/eras/applicants-documents-index.html

If an applicant previously answered these questions on the Additional

Documents page, their response will be displayed and they will have an

opportunity to modify their responses if needed before they certify and

submit their application.

If an applicant did not previously answer these questions, they will need to do

so before they certify and submit their application.

MyERAS Application Release Applicants must indicate whether they would like to grant their DDO

permission to view their application once certified and submitted. This

selection can be changed from the Application tile on the Dashboard at any

time during the application season.

Certify and Submit Applicants will be required to acknowledge the certification statement and

enter their account password to complete the submission process.

ERAS 2023 - MyERAS Residency User Guide

Documents

Within your MyERAS account, applicants may create personal statement(s); identify the people who will write

their letters of recommendation (LoRs); authorize the release their COMLEX-USA and/or USMLE transcripts; and

manage various documents. Applicants may also assign most documents to their programs, and subsequently

track the status of these along with any additional ERAS documents.

General

• Each program sets individual requirements for the ERAS documents that should be submitted with the

MyERAS application. Applicants should research programs individually to determine those

requirements before making document assignments.

• Documents can be assigned “by document” to the full list of saved and applied to programs through

the sections under Documents.

• An Assignments Checklist can be found under the Programs section in MyERAS. This checklist is a

convenient way to see the assignment statuses for documents and Letters of Recommendation (LoR) for

programs that you have saved or applied to.

• Each ERAS document has different guidelines and/or restrictions for being uploaded into the ERAS

system and assigned to programs. Please review the information below for the specific guidelines

and/or restrictions of each document.

• Any document not listed below is not considered a standard ERAS Document. A program may request

materials (through their preferred method) in addition to those outlined below to assist in its decision-

making; however, reciept of these materials would be determined between the applicant and the

program in question.

Note for Applicants: All applicants are advised to fully disclose results of all medical licensure

examinations taken.

Note for IMG Applicants: ECFMG’s On-line Applicant Status and Information System (OASIS) allows

applicants to upload certain document types themselves. A link to OASIS is available within MyERAS on

the Additional Documents page but support for OASIS can only be provided by the ECFMG.

ERAS 2023 - MyERAS Residency User Guide

Personal Statements

About the

Personal

Statement

Personal Statement(s) may be used to personalize the application to a specific program or

to different specialties.

Creating the

Personal

Statement

Applicants create their own Personal Statements within MyERAS from the Personal

Statements section listed under Documents.

• Each must contain a Personal Statement Title and the Personal Statement

Content. The title will only be visible to the applicant in order to help them

correctly assign it to programs and the content will be visible to both the

applicant and the applied to programs it is assigned to.

• The personal statement is limited to 28,000 characters, which include letters,

numbers, spaces and punctuation marks.

• There is not a limit to how many personal statements applicants can create.

• Personal Statements created outside of MyERAS should be done in a plain text

word processing application such as Notepad (for Windows users) or SimpleText

(for Mac Users).

• Personal Statements created in word processing applications not using plain text may

contain hidden and invalid formatting.

Note: There are a number of websites that provide examples of Personal

Statements. Do not copy any information from these sites and use them in your

Personal Statements without giving credit to the author. This is considered

plagiarism.

• Any suspected acts of plagiarism will be investigated by ERAS.

• Any substantiated findings of plagiarism may result in the reporting of such

findings to the programs to which you apply now and in subsequent ERAS

seasons.

Formatting the

Personal

Statement

When creating a Personal Statement within MyERAS, the following formatting options

will be available:

• Bold

• Italic

• Underline

• Strikethrough

• Bullets

• Numbering

• Align Left

• Center

• Align Right

ERAS 2023 - MyERAS Residency User Guide

• Increase Indent

• Decrease Indent

• Insert hyperlink

Note: Personal statements created outside of MyERAS should be done in a

plain text word processing application such as Notepad (for Windows users) or

SimpleText (for Mac Users). Personal statements created in word processing

applications not using plain text may contain hidden and potentially invalid

formatting.

Previewing the

Personal

Statement

After entering the Personal Statement title and content, the applicant will have the

opportunity to preview their Personal Statement before saving it. This preview allows the

applicant to view their Personal Statement just as the programs will view it, including the

number of pages.

Reviewing/Editing

the Personal

Statement

Applicants are responsible for reviewing their Personal Statements before assigning them

to programs.

• The Preview/Print option under the Actions column will allow applicants to view

and/or print their personal statement.

• Personal Statements can be edited at any point during the application season –

even when assigned to programs that have been applied to.

• Personal Statements that have been edited will be reflected on the programs’ side

by an updated status containing the date of the updated version, but programs

are not guaranteed to view or review updated versions of Personal Statements.

Assigning the

Personal

Statement

Applicants may designate the assignment of one (1) personal statement for each

program.

• Personal Statements can be assigned to any saved or applied to programs from

the Personal Statements page by selecting Assign under the Actions column of the

intended personal statement.

• When assigning by personal statement, programs listed with a disabled

checkbox already have the selected personal statement currently assigned.

• When assigning by personal statement, applicants should review any Personal

Statements that are listed under the Assigned Personal Statement column before

making selections or changes.

• Personal Statements can be assigned by program using the Assign option under

the Actions column on both the Saved Programs and Programs Applied To pages.

• Changes to personal statement assignments can be made throughout the

application season but programs are not guaranteed to view or review newly

assigned Personal Statements.

• A personal statement cannot be assigned to programs that are closed.

ERAS 2023 - MyERAS Residency User Guide

Letters of Recommendation (LoRs)

About LoRs LoRs must be uploaded through the ERAS Letter of Recommendation Portal by the LoR

Author or their designee. It is the applicant’s responsibility to follow up with LoR Authors

regarding LoRs.

Creating LoR

Entries

Applicants must create a separate LoR entry for each LoR that they intend to use during

the application season.

• Each LoR entry created can contain an Author Name*, Author Title/Department*;

Specialty to which the letter will be assigned; Program Director/Department Chair

selection; and waive right to view* selection.

*denotes a required field

• The Specialty to which this letter will be assigned field allows applicants to label

LoR entries that they intend on assigning to programs of specific specialties. This

field will only be viewable to applicants, their Designated Dean’s Office and the

LoR Author – not programs.

• The optional Program Director selection should only be made for LoR entries

that are written by LoR Authors who are a Program Director in a current or

previous residency or fellowship where the applicant trained. This selection

should only be used by Residents and Fellows. It does not apply to rising seniors.

• The optional Department Chair selection should only be made for LoR entries

that are written by LoR Authors who are a Department Chair where the applicant

completed a clerkship training. Group departmental letters must be signed by the

team composing the letter.

• Applicants must indicate whether they waive their right to view the LoR for each

LoR entry created. Applicants who waive their right to view a LoR are not

permitted to view or obtain the LoR under any circumstances.

• For each saved LoR entry, icons will display next to the LoR Author Name –

Title/Department in the LoR Information column to represent the following

applicant selections:

Icon Hover Text

You indicated that this LoR Author is a program director in a

current/previous residency or fellowship where you trained.

You indicated that this LoR Author is a department chair where you

completed your clerkship training.

You waived your right to view this LoR.

You did not waive your right to view this LoR.

• Only LoR entries that are Not Confirmed for Upload can be edited or deleted. Errors

in any LoR entries that have been Confirmed for Upload can only be changed

through creating a new LoR entry.

ERAS 2023 - MyERAS Residency User Guide

Confirming LoR

Entries

Applicants must confirm a LoR entry before an associated Letter ID can be generated. LoR

entries can only be confirmed on the Letters of Recommendation page.

To Confirm LoR(s):

Mark the checkbox for the LoR entry/entries that need to be confirmed

Note: Checkboxes can be marked individually or all at once by marking the

‘select all’ checkbox at the top of the column

Click Confirm at the top of the page to the right of the LoR selection count

Enter the MyERAS password and click Confirm to complete the process

• LoR entries can only be confirmed on the Letters of Recommendation page

by either:

• Selecting individual entries and selecting Only checked in the Confirm

dropdown menu, then entering the MyERAS password to complete the

process.

• Selecting multiple entries by selecting All on this page or All Records in the

Confirm dropdown menu, then entering the MyERAS password to complete

the process.

• Once a LoR entry has been Confirmed for Upload, a Letter ID will be

generated and the option to Print Letter Request Form will become available

under the Actions column.

• The Letter Request Form is a PDF that includes the following:

• LoR Author Details (as you entered them)

o LoR Author Name

o LoR Author Title/Department

o Program Director/Department Chair Indicator (If applicable)

• Applicant Details

o Full Name

o Preferred Name (If entered)

o Contact Information

o AAMC ID

o ERAS Letter ID

o Specialty to which this letter will be assigned

• Waiver Indicator for rights to see the letter

• Letter of Recommendation Portal Instructions

Download Letter

Request

The Letter Request Form can be downloaded as a PDF.

ERAS 2023 - MyERAS Residency User Guide

Email Letter

Request

The Letter Request Form can be delivered to LoR authors via email directly from MyERAS.

When applicants choose to send the form as an email, they will have the ability to send

the author a custom message.

Uploading LoRs The Letter ID contained in the LoR Request form must be used to upload the associated

LoR through the Letter of Recommendation Portal (LoRP).

• An accurate and valid Letter ID must be used in order to upload each LoR

through the LoRP for each associated LoR entry.

• Only LoR entries that have been Confirmed for Upload with the right to view

(NOT waived) may be uploaded by the applicant.

• All LoRs uploaded into the ERAS system will be watermarked with the full name

on the AAMC Account of the uploader along with the date and time they were

uploaded.

• Applicants will receive an email notification to the email address entered in the

Personal Information section that alerts them to when a LoR has been uploaded.

• Once a LoR has been uploaded, the associated Status will update to Uploaded and

the option to Assign will become available under the Actions column.

Note: Letter Request Forms should not be duplicated and distributed to multiple

LoR Authors. They are customized for each letter and contain a unique Letter ID

that can only be used once.

Assigning LoRs Applicants may designate the assignment of up to four (4) LoRs to each program.

• Only LoRs that have been uploaded can be assigned to programs.

• LoRs assignments to programs that have been applied to cannot be changed.

• LoRs can be assigned to any saved or applied to programs from the Letters of

Recommendation page by selecting Assign under the Actions column of the

intended LoR.

• When assigning by LoR, programs listed with a disabled checkbox already have

the maximum number of four (4) LoRs currently assigned.

• When assigning by LoR, applicants should review any LoRs that are listed under

the LoRs Assigned column before making selections or changes.

• When assigning by LoR, applicants will not be able to make selections for

programs with a status of Withdrawn.

• LoRs can be assigned by program using the Assign option under the Actions

column on both the Saved Programs and Programs Applied To pages.

• LoR assignments can be made throughout the application season to any programs

that do not have the maximum number of four (4) LoRs currently assigned, but

programs are not guaranteed to view or review newly assigned LoRs received

after initial application to their program.

• Once the maximum number of four (4) LoRs have been assigned to any given

applied to program, additional LoR assignments cannot be made during the

ERAS 2023 - MyERAS Residency User Guide

application season. Letters cannot be replaced after being assigned to any given

applied program.

• A LoR cannot be assigned to programs that are closed.

USMLE Transcript

About the USMLE

Transcript

The USMLE transcript is required by many ACGME-accredited residency programs as part

of an application to be considered for their positions.

• Applicants should research programs individually for requirements related to the

USMLE transcript (i.e. minimum scores).

• The NBME and the ECFMG receives and fulfills all USMLE requests for US and IMG

residency applicants, respectively.

Note: If applicable, passing NBME Part scores will be sent to designated programs

by mail. For students/graduates of international medical schools, passing NBME

Part results will be included in your ECFMG status report, provided you were

certified by ECFMG based on these examinations

Note: FLEX scores are not available through ERAS. For FLEX scores, applicants will

need to contact the Federation of State Medical Boards at www.fsmb.org. For

students/graduates of international medical schools, your passing FLEX result

(FLEX weighted average) will be included in your ECFMG status report, provided

you were certified by ECFMG based on FLEX.

Authorizing the

Release for the

USMLE Transcript

Applicants must authorize (give permission for) the release of their USMLE transcript and

assign it to the programs they designate.

• Applicants must authorize the NBME or ECFMG (for IMG Residency) to release

their USMLE transcript by selecting Authorize Release under the Actions

column; entering or confirming their USMLE ID; selecting Yes; and selecting

Save.

• Applicants who select No to authorizing the release of their USMLE transcript may

update their answer to Yes anytime throughout the application season; however,

once Yes is selected at any time, the selection cannot be changed.

Assigning the

USMLE Transcript

Applicants must make assignments and apply to programs in order to send requests to

NBME or ECFMG (for IMG Residency) indicating which programs they designated their

USMLE transcript be sent to.

• Applicants must authorize the release of their USMLE transcript in order to assign

the USMLE transcript to the programs they designate.

• The USMLE transcript can only be assigned to ACGME-accredited programs.

• The USMLE transcript can be assigned to saved or applied to programs from the

Additional Documents page by selecting Assign under the Actions column for the

USMLE transcript.

• When assigning by USMLE transcript, programs listed with a disabled

checkbox already have the USMLE transcript assigned.

ERAS 2023 - MyERAS Residency User Guide

• The USMLE transcript can be assigned by program using the Assign option under

the Actions column on both the Saved Programs and Programs Applied To pages.

• Once the USMLE transcript is assigned to an applied program, it cannot be

unassigned.

• The USMLE cannot be assigned to programs that are closed.

Paying for the

USMLE Transcript

The NBME or ECFMG (for IMG Residency) charges a fee of $80 (and tax where applicable)

for sending USMLE transcripts to the programs designated by applicants.

• This is a flat fee assessed once per application season regardless of the number

programs the USMLE transcript is requested for.

• The transcript fee will be included in the first invoice shown when applying to

programs that have the USMLE assigned to at least one of those programs. Once

paid, the USMLE transcript fee will not appear as part of any future invoices.

• This fee cannot be paid prior to applying to programs.

Viewing the

USMLE Requests

Status Report

Applicants can view the USMLE Requests Status Report to track the status of their USMLE

requests by program.

• Each row will show a program and the status of the request to the NBME or

ECFMG (for IMG Residency) that it was included in.

• Possible statuses include:

• Processing Request – request is being processed by the NBME or ECFMG

(for IMG Residency).

• Successful - A transcript was received from the NBME or ECFMG (for IMG

Residency).

o NBME score history only, no USMLE score history. If applicable, passing

NBME Part scores will be sent to designated programs by mail.

• Not Matched - The NBME or ECFMG (for IMG Residency) was not able to

match the applicant information provided in MyERAS. Applicants should verify

that the following information was correctly entered under the Personal

Information section of their MyERAS application:

o First Name

o Last Name

o USMLE ID

o Date of birth

• No Scores - The NBME or ECFMG (for IMG Residency) does not have any

reportable exam scores information on the applicant at this time. The possible

reasons include:

o Scores have not been reported yet.

o Applicant has registered but not yet taken the exam.

o Non-candidate score history only (scores are not reported)

ERAS 2023 - MyERAS Residency User Guide

o FLEX history only (FSMB must be contacted)

o Applicant is certified on previous examinations but has requested the

USMLE transcript.

• For further assistance with “No Score” or “Not Matched” statuses, applicants

should contact the NBME or ECFMG (for IMG Residency) for more

information regarding their transcript request(s).

• Once the request has been fulfilled by the NBME or ECFMG (for IMG Residency)

and ERAS has successfully received the USMLE transcript, the Transmission Status

will update to Successful; the date and time will populate under the Most Recent

Successful Request Date; and the Scores Included (i.e. Step 1) along with the

associated Exam Date for each exam step will populate under the respective

columns.

• Any subsequent requests for a program sent to the NBME or ECFMG (for IMG

Residency) after selecting Resend My Scores will be reflected under the Most

Recent Request Date and Transmission Status.

• Once any subsequent requests for a program have been fulfilled by the NBME or

ECFMG (for IMG Residency) and ERAS has successfully received the latest USMLE

transcript, the Transmission Status will update to Successful; the latest date and

time will populate under the Most Recent Successful Request Date; and the

Scores Included along with the associated Exam Date for each exam step, will be

updated to include any recently released exam steps (if available) under the

respective columns.

Resending New

Scores

Applicants must take action in MyERAS to resend USMLE scores to programs previously

designated to receive them

• To resend their USMLE transcript to programs (i.e. new scores were released

by the NBME or ECFMG), applicants should select the Resend My Scores option

under the Actions column on the Additional Documents page and confirm their

selection.

• Applicants can resend their USMLE transcript beginning the day their new score is

available with the NBME or ECFMG (for IMG Residency).

• An updated USMLE transcript cannot be sent to only a subset of programs; the

USMLE transcript will be delivered to every program that previously received it.

• Applicants can select Resend My Scores only ONCE a day – this option will be

disabled for 24 hours after each request to resend scores is made.

• New exam steps included can be verified in the USMLE transcript Request Report

once the request’s Transmission Status becomes Successful.

ERAS 2023 - MyERAS Residency User Guide

COMLEX-USA Transcript (D.O. Applicants Only)

About the

COMLEX-USA

Transcript

The COMLEX-USA transcript is required by many ACGME-accredited residency programs

as part of a D.O. applicant’s application to be considered for their positions.

• Applicants should research programs individually to verify their requirements

related to the COMLEX-USA transcript (i.e. minimum scores).

• The National Board of Osteopathic Medical Examiners (NBOME) receives and

fulfills all COMLEX-USA requests from residency applicants applying through

MyERAS.

Authorizing the

Release for the

COMLEX-USA

Transcript

Applicants must authorize (give permission for) the release of their COMLEX-USA

transcript in order to make assignments of the COMLEX-USA transcript to the programs

they designate.

• Applicants must authorize the NBOME to release their COMLEX-USA transcript by

selecting Authorize Release under the Actions column; entering or confirming

their NBOME ID; selecting Yes or No; and selecting Save.

• Applicants who select No to authorizing the release of their COMLEX-USA

transcript may update their answer to Yes anytime throughout the application

season; however, once Yes is selected at any time, the selection cannot be

changed.

Assigning the

COMLEX-USA

Transcript

Applicants must make assignments and apply to programs in order to send requests to

NBOME indicating which programs they designated their COMLEX-USA transcript be sent

to.

• Applicants must authorize the release of their COMLEX-USA transcript in order to

make assignments of the COMLEX-USA transcript to the programs they

designate.

• The COMLEX-USA transcript can be assigned to any saved or applied to

programs from the Additional Documents page by selecting Assign under the

Actions column for the COMLEX-USA transcript.

• When assigning by COMLEX-USA transcript, programs listed with a disabled

checkbox already have the COMLEX-USA transcript assigned and have been

applied to.

• The COMLEX-USA transcript can be assigned by program using the Assign option

under the Actions column on both the Saved Programs and Programs Applied To

pages.

• Once the COMLEX-USA is assigned to a program that has been applied to, it

cannot be unassigned.

• The COMLEX-USA cannot be assigned to programs that are closed.

ERAS 2023 - MyERAS Residency User Guide

Paying for the

COMLEX-USA

Transcript

The NBOME charges a fee of $80 (and tax where applicable) for sending COMLEX-USA

transcripts to the programs designated by applicants.

• This is a fixed fee assessed one time per application season regardless of the

number programs the COMLEX-USA transcript is requested for.

• The transcript fee will be included in the first invoice shown when applying to

programs that has the COMLEX-USA assigned to at least one of those

programs. Once paid, the COMLEX-USA transcript fee will not appear as part of

any future invoices.

• This fee cannot be paid prior to applying to programs.

Viewing the

COMLEX-USA

Requests Status

Report

Applicants can view the COMLEX-USA Requests Status Report to track the status of their

COMLEX-USA requests by program.

• Each row will show a program and the status of the request to the NBOME that it

was included in.

• Possible statuses include:

• Processing Request – request is being processed by the NBOME.

• Successful - A transcript was received from the NBOME.

• Not Matched - The NBOME was not able to match the applicant information

provided in MyERAS. Applicants should verify the following information was

correctly entered under the Personal Information of their MyERAS

application:

o First Name

o Last Name

o NBOME ID

o Date of birth

• No Scores - The NBOME does not have any reportable exam scores

information on the applicant at this time. The possible reasons include:

o Scores have not been reported yet.

o Applicant has registered but not yet taken the exam.

o Non-candidate score history only (scores are not reportable)

o Applicant is certified on previous examinations but has requested the

COMLEX-USA transcript.

• For further assistance with “No Score” or “Not Matched” statuses, please

contact the NBOME for more information regarding your transcript

request.

• Once the request has been fulfilled by the NBOME and ERAS has successfully

received the COMLEX-USA transcript, the Transmission Status will update to

Successful; the date and time will populate under the Most Recent Successful

Request Date; and the Scores Included (i.e. Step 1) along with the associated

Exam Date for each exam step will populate under the respective columns.

ERAS 2023 - MyERAS Residency User Guide

• Any subsequent requests for a program sent to the NBOME after selecting Resend

My Scores will be reflected under the Most Recent Request Date and

Transmission

Status.

• Once any subsequent requests for a program have been fulfilled by the NBOME

and ERAS has successfully received the latest COMLEX-USA transcript, the

Transmission Status will update to Successful; the latest date and time will

populate under the Most Recent Successful Request Date; and the Scores

Included along with the associated Exam Date for each exam step, will be

updated to include any recently released exam steps (if available) under the

respective columns.

Resending New

Scores

Applicants must take action in MyERAS to resend COMLEX-USA Scores to programs

previously designated to receive them

• In the case that an applicant would like to resend their COMLEX-USA transcript to

programs (i.e. new scores were released by the NBOME), they will simply need

to select the Resend My Scores under the Actions column on the Additional

Documents page and confirm their selection.

• Applicants can resent their COMLEX-USA transcript beginning the day their new

score is available with the NBOME.

• An updated COMLEX-USA transcript cannot be sent to only a subset of programs;

your COMLEX-USA transcript will be sent to every program that previously received

it.

• Applicants can select 'Resend My Scores' only ONCE a day – this option will be

disabled for 24 hours after each request to resend scores is made.

• New exam scores included can be verified in the COMLEX-USA transcript Request

Report once the request’s Transmission Status becomes Successful.

Medical Student Performance Evaluation (MSPE or “Dean’s Letter”)

Uploading the

MSPE

An applicant’s Designated Dean’s Office is responsible for uploading the MSPE into the

ERAS system for residency applicants.

IMGs Only: IMG residency applicants must indicate in MyERAS if they themselves or

their medical school will provide a MSPE to the ERAS Documents office at the ECFMG.

Instructions for submission can be found here:

http://www.ecfmg.org/eras/applicants-documents-index.html.

Assigning the

MSPE

Residency applicants do not assign the MSPE; it is automatically sent to all the programs

to which an applicant applies to. This is indicated by the “No Available Action” status

when attempting to perform an action in the Additional Documents section.

Medical School Transcript (MS Transcript)

Uploading the MS

Transcript

An applicant’s Designated Dean’s Office is responsible for uploading the MS transcript

into the ERAS system for residency applicants.

ERAS 2023 - MyERAS Residency User Guide

IMGs Only: IMG residency applicants must indicate in MyERAS if they themselves or

their medical school will provide a MS Transcript to the ERAS Documents office at

ECFMG. Instructions for submission can be found here:

http://www.ecfmg.org/eras/applicants-documents-index.html.

Assigning the MS

Transcript

Residency applicants do not assign the MS Transcript; it is automatically sent to all the

programs to which an applicant applies to. This is indicated by “No Available Action”

when attempting to perform an action in the Additional Documents section.

Photo

About the Photo The Photo is most often used by programs to help identify applicants when reporting for

an interview. Applicants should research programs individually to verify their

requirements and use of the Photo.

Uploading the

Photo

USMG Applicants must upload their own Photo in MyERAS by selecting Upload New

Photo in the Actions column; browse for image file and click Upload.

Photo file must meet the following requirements:

• File Type: JPG/JPEG or PNG

• Maximum File Size: 150 KB

• Maximum Dimensions: 2.5 in. x 3.5 in.

• Maximum Resolution: 150 DPI

IMGs Only: The ECFMG is responsible for uploading the Photo into the ERAS

system for IMG residency applicants. Applicants should visit the ECFMG website

for information about submitting the Photo for upload.

Assigning the

Photo

Applicants must make assignments of the Photo to the programs they designate.

• The Photo can be assigned at any time, including before it is uploaded.

• The Photo can be assigned to any saved or applied to programs from the

Additional Documents page by selecting Assign under the Actions column.

• When assigning by Photo, programs listed with a disabled checkbox already have

the Photo assigned and have been applied to.

• The Photo can be assigned by program using the Assign option under the Actions

column on both the Saved Programs and Programs Applied To pages.

• Once the Photo is assigned to a program that has been applied to, it cannot be

unassigned.

• The photo cannot be assigned to programs that are closed.

ERAS 2023 - MyERAS Residency User Guide

ECFMG Status Report - IMGs Only

About the ECFMG

Status Report

The ECFMG Status Report confirms the ECFMG certification status for an IMG residency

applicant.

• The ECFMG Status Report contains the month and year that examinations

were passed for ECFMG Certification.

• The ECFMG Status Report does not include your USMLE scores, which can

be reported only as part of an official USMLE transcript.

Uploading the

ECFMG Status

Report

The ECFMG is responsible for uploading the ECFMG Status Report into the ERAS system

for IMG residency applicants. Once the ECFMG has released the ECFMG Status Report to

the ERAS system, you will see the status on the Additional Documents page update to

Uploaded.

Assigning the

ECFMG Status

Report

The ECFMG Status Report is automatically assigned to all programs applied to by IMG

residency applicants

• ‘No Available Action’ will always be displayed under the Actions column on the

Additional Documents page by default when managing the ECFMG Status Report

on the Additional Documents page.

ERAS 2023 - MyERAS Residency User Guide

Programs

This is where applicants will primarily search, save, and apply to programs, as well as assign documents, manage

training selections and track the status of documents assigned to programs.

What applicants should know before applying to programs

• On rare occasions, a program will sign up initially to participate in ERAS and later withdraw their

participation. Sometimes, the program does not communicate the withdrawal to ERAS staff; therefore,

it is imperative that applicants contact ALL programs to ensure that they are participating in ERAS before

submitting their application materials to them.

• Applicants should be sure to contact each program before applying to make sure they understand and

meet all program eligibility requirements and deadlines, including work authorization requirements.

• Programs can update their participation status in ERAS to inform applicants when they are no longer

accepting new applications. This will be reflected in MyERAS and applicants will not be able to select or

apply to these programs. If applicants have applied to a program before they changed their status to

“No longer accepting applications,” applicants will still be able to make document assignment changes.

• ERAS is not an authority on accreditation and is not responsible for any changes to residency program

status. Applicants should be sure to research and contact residency programs for information on their

accreditation status, requirements, and deadlines.

Note: ERAS does not give refunds for any reason. Applicants are advised to research and contact

programs before applying to minimize the risk of applying to a program that is no longer accepting

applications or not participating in ERAS.

Search Programs

Search Criteria Applicants can search for programs of interest using one of the following

options:

• Search by Specialty

Note When searching by specialty applicants can further narrow search

results by selecting a state and/or specific program.

•

Search by Accreditation ID (ACGME ID)

Search Results By default, only 10 search results will display at time. This can be changed by

clicking the Displaying down arrow and selecting 10, 20, 25, 50 or All.

Pagination is available at the bottom of the page when All is not selected.

Based on the search criteria, the associated specialty will display at the top of

the search results list, along with the application cycle.

For each program in the search results, the following information will be

displayed:

ERAS 2023 - MyERAS Residency User Guide

• Program Name

• City

• State

• Accreditation ID

• Status (ERAS participation status)

• Training type(s) offered by program

Applicants can click the Program Name link to view the contact details and

additional information specific to that program, as well as manage training

selections.

If a program has additional information that they would like to share with

applicants regarding their program, an icon ( ) will display to the right of the

program name. Click on the program name link to view the additional

information. Programs are not required to share additional information in

MyERAS.

Filtering Search Results Applicants can filter their search results using the following options:

• Applicants can enter keywords that are in the Program Name, City and

State to filter down to select programs within the search results.

• Selecting the Show only Programs accepting applications checkbox will

only display programs that have a status of Participating and are

actively accepting application through ERAS. This checkbox is selected

by default every time a new search is performed. Applicants can

unmark this checkbox to view all programs regardless of status.

Note: Applicants who are interested in program(s) that have a

status other than ‘Participating’, will have to contact those

program(s) directly to find out how they would like to receive

application material.

• The ACGME grants Osteopathic Recognition to programs that provide

training in Osteopathic Principles and Practices (OPP). Filter for such

programs by using the checkbox to Show only Programs with

Osteopathic Recognition.

• The Filter by Training Type drop down list will display all training types

that are available within the current search results. By default, View

All is selected; however, applicants can select any of the available

training types if they are only interested in a specific training type.

Applicants can use these filtering options one at a time or in any

combination.

ERAS 2023 - MyERAS Residency User Guide

Adding Programs to Saved

Programs List

Applicants must select at least one training type for each program that they

would like to add to their Saved Programs list.

• As an applicant makes their training selections from their search

results, the Programs Selected count at the top of the results pane will

keep track of how many programs have been selected. The Programs

Selected count follows the applicant as they scroll through their search

results.

• Once the applicant has made their training selections and is ready to

save them, they must click Save All Selected next to the Programs

Selected count.

• The applicant will then be presented with a list of their selections,

which they must Confirm to add to their Saved Programs list. If the

applicant is not satisfied with the list, they can click Cancel to return to

their search results and modify their selections.

Note: Confirming programs of interest to your Saved Programs list

does not mean that you have applied to those programs.

ERAS 2023 - MyERAS Residency User Guide

Saved Programs

Add Program Applicants can click Add Programs to navigate to the Search Programs page.

Search Applicants can enter keywords or numbers that are in the Program Name,

Specialty, City, State, and Accreditation ID to search for programs within their

saved programs list.

Saved Programs List Only 10 programs will display at a time. Pagination is available at the bottom

of the page.

For each program in the search results, the following information will be

displayed:

• Program Name

• Specialty

• City

• State

• Accreditation ID

Applicants can click the Program Name link to view the contact details and

additional information specific to that program, as well as manage training

selections.

If a program has additional information that they would like to share with

applicants regarding their program, an icon ( ) will display to the right of the

program name. Click on the program name link to view the additional

information. Programs are not required to share additional information in

MyERAS.

Assigning Documents Applicants must designate the assignment of documents to each program. It

is important that applicants know the program requirements so they can

keep that in mind while making their assignments.

• Documents can be assigned to any saved program by selecting Assign

Documents under the Actions column of the intended program.

ERAS 2023 - MyERAS Residency User Guide

• Document assignments can be modified at any time for a program

that an applicant has not applied to.

• Documents assigned to a program are the same for all training

within the program.

Note: Applicants cannot assign documents to programs that are

closed.

Deleting Programs Applicants can only delete programs from their saved programs list. Once a

program has been applied to, it cannot be deleted.

• A program can be removed from the saved programs list by selecting

Delete under the Actions column of the intended program.

Apply/Preview Invoice Applicants should review the application timeline to see when they can begin

applying to programs.

• To apply to program(s) or just preview an invoice, applicants must

mark the checkbox for each program they would like to select and

then click Apply/Preview Invoice.

• A summary of all cost for the selected programs and any associated

transcript fees will be displayed with the option to apply, which will

take applicants through the payment process.

Note: ERAS uses a secure server for your credit card information and

does not retain your credit card information for future use.

ERAS 2023 - MyERAS Residency User Guide

Applying before Programs

can access/view application

material

M.D. and D.O. applicants can begin applying to ACGME-accredited programs

on September 7

. However, programs will not be able to view these

applications until September 28

. All applications sent between September

and September 27

will be date stamped September 28

on the

program’s side.

Note: Although we make every effort to ensure that our data is up-to-

date, programs may not always communicate to ERAS their intention

to accept applications; or a program's status may change. Therefore, it

is the applicant’s responsibility to confirm that they meet all eligibility

requirements and program deadlines before applying by contacting

programs directly.

ERAS does not give refunds for any reason. Applicants are advised to

research and contact programs before applying to minimize the risk of

applying to a program that is no longer accepting applications or not

participating in ERAS.

ERAS 2023 - MyERAS Residency User Guide

Programs Applied To

Search Applicants can enter keywords or numbers that are in the Program Name,

Specialty, City, State, and Accreditation ID to search for programs within

their Programs Applied To list.

Programs Applied To List For each program in the Programs Applied To list, the following information

will be displayed:

• Program Name

• Specialty

• City

• State

• Accreditation ID

• Applied Dates

• Training Type Selections

Applicants can click the Program Name link to view the contact details and

additional information specific to that program, as well as manage training

selections.

Note: Applicants can select additional training types at any time.

However, training selections cannot be removed once an applicant has

applied to a program. Applicants must contact the program(s) directly

if they no longer wish to be considered for a training type that they

previously selected.

Track Assigned Documents Expanding Track Assigned Documents for any given program, allows

applicants to track the status of the application and all documents assigned to

that specific program.

Assigning Documents Applicants must designate the assignment of documents to each program. It

is important that applicants know the program requirements so they can

keep that in mind while making their assignments.

• Documents can be assigned to any program applied to by selecting

Assign Documents under the Actions column of the intended program.

• After applying to programs, document assignments are locked. Except

for the Personal Statement, which can be changed at any time

throughout the season. However, keep in mind that it is not

guaranteed that programs will view newly assigned personal

statements.

Note: Applicants cannot assign documents to programs that are

closed.

ERAS 2023 - MyERAS Residency User Guide

Withdrawing From Programs

Applicants should withdraw from program(s) if they determine that they are

no longer interested in a program and would like to inform the program that

they no longer wish to be considered for a position. This is especially true if an

applicant is granted an interview. Alerting the program allows them an

opportunity to provide the interview slot to another worthy candidate.

• To withdraw from program(s), applicants must mark the checkbox for

each program they would like to withdraw from and click Withdraw.

Then review the program(s) selected and withdraw information and

confirm by clicking Withdraw.

When an applicant withdraws from program(s) in MyERAS, the program(s)

will still display in the applicant’s Programs Applied To list but will be

marked: You have withdrawn from this program.

Withdrawing from a program in MyERAS does not remove your application

from the program’s PDWS system view. It will just mark your application

as Withdrawn by Applicant. Keep in mind that this will apply to all training

types selected. In addition to withdrawing in MyERAS, applicants should

contact the program directly and make them aware of their decision, in the

event that they overlook the Withdrawn by Applicant indicator in the PDWS

system.

If an applicant inadvertently withdraws or later change their decision to

withdraw, they can reinstate their application for any program on the

Programs Withdrawn From page. Applicants should also contact the program

directly and make them aware of their decision.

Programs Withdrawn From

Search Applicants can enter keywords or numbers that are in the Program Name,

Specialty, City, State, and Accreditation ID, to search for programs within

their Programs Withdrawn From list.

Programs Withdraw From

List

For each program in the Program Withdrawn From list, the following

information will be displayed:

• Program Name

• Specialty

• City

• State

• Accreditation ID

• Training Type Selections

ERAS 2023 - MyERAS Residency User Guide

Applicants can click the Program Name link to view the contact details and

additional information specific to that program, as well as view training

selections that were made when they applied to the program.

Applicants will not be able to manage or make any changes to their training

type selections or document assignments for a program that they have

withdrawn from.

Reinstating an Application If an applicant inadvertently withdraws or later changes their decision to

withdraw, they can reinstate their application on the Programs Withdrawn

From page.

• To reinstate an application, applicants must mark the checkbox for each

program they would like to reinstate their application with and click

Reinstate. Then review the program(s) selected and confirm by clicking

Reinstate.

Applicants should also contact the program directly and make them aware of

their decision.

Payment History

Payment History Provides a summarized history of all ERAS fees, exam transcript fees

(USMLE and/or COMLEX-USA), and tax (where applicable) paid for the

current ERAS season.

Assignments Checklist

Assignments Checklist Provides a report listing the number of programs with or without

document(s) assigned (including the COMLEX-USA Transcript (D.O. applicants

only), ECFMG Status Report (IMG applicants only), MSPE, MS Transcript,

Personal Statement, Photo, USMLE Transcript, and LoRs).

The LoR Assignments are separated by programs with 4 LoRs assigned

(maximum number of letters that can be assigned per program), and

programs with fewer than 4 LoRs assigned.

Please check the requirements of the programs you wish to apply to. Many

programs require 4 LoRs to be assigned while some programs allow only 2 or

3 LoRs to be assigned. Use this report to ensure that all documents are

properly assigned to programs and avoid missing documents. Some

documents are automatically assigned to all applied programs and do not

require any action to assign these documents. You may click on the

highlighted number icons to display the program(s) with or without the

respective document assigned. You may bulk assign documents from the

Documents tab.

ERAS 2023 - MyERAS Residency User Guide

Assignments Report

Assignments Report Provides a detailed report of training selections and document assignments

for programs an applicant has saved and applied to. Use this report to ensure

that the documents assigned to the program meet their application

requirements.

ERAS 2023 - MyERAS Residency User Guide

What Happens When You Apply to Programs

• All programs to which you applied will receive your MyERAS application, as well as any Personal

Statements that you created and assigned to them.

• If you authorized the release of your USMLE transcript, assigned it to at least one program to which you

applied and paid the transcript fee, the NBME or ECFMG (IMG Residency) will receive a request for the

transcript and a list of programs to which you assigned your transcript.

• If you authorized release of your COMLEX-USA transcript, assigned it to at least one program to which

you applied and paid the transcript fee, the NBOME will receive a request for a transcript and a list of

programs to which you assigned your transcript.

• Your Designated Dean’s Office will receive a list of programs that you applied to and the documents you

assigned to these programs.

• Using the Program Director’s Workstation (PDWS), participating residency programs view application

documents. Program directors may print, review, and evaluate applications using criteria they establish.

Note: Programs do not receive any information regarding other programs to which you applied, or the number

of applications you have submitted.

• Residency programs must log into the Program Director’s Workstation (PDWS) to view application

material. Applications sent after a program’s deadline may not be considered by the program. It is the

applicants’ responsibility to ensure that application materials are sent to programs before their

deadline(s). Refunds will not be given if residency programs decide not to consider an applicant’s

application.

Communicating with Programs

Program directors may contact applicants at any time regarding their application via the MyERAS Message

Center, email, telephone, or regular mail. Programs may use an applicant’s email address to send invitations to

interview and to ask for additional information. Applicants should be sure to check their email regularly while

their applications are active. The MyERAS Contact email address entered under the Personal Information

section needs to be up-to-date and active. If an applicant will not have access to their email (e.g., may be away),

they should make arrangements to have someone keep them updated.

ERAS 2023 - MyERAS Residency User Guide

Message Center

The Message Center displays messages sent by programs applicants have applied to, the ECFMG (IMGs Only),

and ERAS. The Message Center can only display messages sent through ERAS. Messages sent outside of the

ERAS system (e.g. emails from the program’s institution/personal email account) will not be captured in the

Message Center.

General

• Applicants cannot initiate messages with programs they have applied to, the ECFMG (IMGs Only) or

ERAS. They can only reply to messages that are received in the MyERAS Message Center.

• When a new message is received in the MyERAS Message Center, a notification will be sent to your

listed personal email address listed in the AAMC Account Information of your Personal Information.

• A count of unread messages is available next to the Message Center menu item at the top of the

page and in the left navigation next to the Message Center’s Inbox. The count is updated as

applicants open/read messages.

Any new messages received while in the Message Center will only be reflected in the count of unread

messages when an applicant refreshes the Message Center page.

Inbox

Inbox List View All messages in the Inbox list view will display:

• From

• Subject

• Date (message was received)

All new unread messages will be in bold text.

25 messages will display at a time with the ability to paginate.

Use the refresh button to load new messages.

Reading Messages To read a message, just click anywhere in the message row to open the

message in reading view.

• Note: Be sure to check if messages include any

attachments that can be

opened from the reading view.

Replying to Messages While a message is in reading view, click Reply in the top right corner of the

message.

• Attachments are allowed but are limited to PDF and JPEG.

• Applicants can only reply to the original message sender. Additional

recipients cannot be added to any messages.

ERAS 2023 - MyERAS Residency User Guide

Deleting Messages While a message is in reading view, click the down arrow next to Reply in the

top right corner of the message and select Delete. This will move the message

to Trash.

ERAS 2023 - MyERAS Residency User Guide

Sent

Sent List View All messages in the Sent list view will display:

• To

• Subject

• Date (message was sent)

25 messages will display at a time with the ability to paginate

Reading Messages To read a message, just click anywhere in the message row to open the

message in reading view.

Attachments can be opened from the reading view.

Sent messages cannot be deleted.

Trash

Trash List View All messages in the Trash list view will display:

• From (message sender)

• Subject

• Date (message was received)

All new unread messages will be in bold text.

25 messages will display at a time with the ability to paginate

Reading Messages To read a message, just click anywhere in the message row to open the

message in reading view.

Attachments can be opened from the reading view.

Restoring Messages While a message is in reading view, click the down arrow in the top right

corner of the message and select Restore. This will move the message back to

the Inbox.

Create New Folder

Creating a Folder To create a folder, click + Create New Folder. Enter a folder name and click

Create. Folder Names are limited to a maximum of 50 characters.

Editing a Folder Name To edit the folder name, simply click the pencil icon to the right of the folder

name. Make edits in the Folder Name field and click Update to save your

changes.

Deleting a Folder To delete a folder, click the X icon to the right of the folder name.

Note:

Consider moving messages out of a folder before deleting it. If

message(s) exist within the folder at the time that the folder is being

ERAS 2023 - MyERAS Residency User Guide

deleted, those messages will automatically be moved to Trash.

Applicants will receive a warning message asking them to confirm

before the messages are moved to Trash.

ERAS 2023 - MyERAS Residency User Guide

Interviews

This area displays all interview invitations sent to an applicant by ERAS programs using the ERAS Interview

Scheduler tool. Applicants will have the ability to schedule, waitlist and decline interview invitations.

General

• ERAS programs are not obligated to use the ERAS interview scheduling tool. Programs may choose to

use other methods, such as telephone, email or other scheduling tool to schedule interviews. It is

important to check your email and MyERAS Message Center for information regarding interviews.

• Interview invitations sent outside of the ERAS system will not be captured in MyERAS unless the applicant

inputs the scheduled events into the Calendar.

Invitations

Invitations For each interview invitation an applicant receives, the following information

will display on the Invitations page of the Interviews menu:

• Program information row:

o Program Name

o Specialty

o Interview Status

o Interview Date

o Action column with additional menu options (refer to Adding a

Note and Declining an Interview sections below)

• The Interview Status column will display the interview status in

colored chips for that program. Possible interview statuses are as

follows:

o Invited – applicant has received an interview invitation but has

not taken any action

o Scheduled – applicant has scheduled for an interview date

o Waitlisted – applicant has waitlisted for an interview date(s)

• The expanded view for each program row will display all available

interview dates sent to the applicant as part of the interview invitation

and consists of the following information:

o Interview Date – displays the date or date range of an

interview,

o Time – along with the time of day of the interview (AM/PM/All

Day)

ERAS 2023 - MyERAS Residency User Guide

Note: Specific details about the duration of an interview will

not appear in the Interviews section of MyERAS. Applicants

should contact programs directly for questions regarding the

exact time of an interview and any additional information they

may need.

o Freeze Date – a deadline set by the program to prevent

applicants from taking any further action on an interview date.

Except for Cancel, applicants will not be able to take any action

on an interview date as of 12 AM EST on the freeze date.

o Status – provides the status of the availability of openings for

an interview date. Interview date statuses are as follows:

▪

Available to Schedule – openings are available to

schedule for an interview

▪

Available to Waitlist – there are no more openings to

schedule, but an applicant may waitlist for an interview

▪

Expired – no action can be taken because it is past the

Freeze Date

▪

Scheduled – applicant has scheduled to interview

▪

Waitlisted – applicant has waitlisted to interview

▪

No Longer Available – there are no openings available

to schedule or waitlist for an interview

o Actions – displays the option to schedule or waitlist for

an interview date, as well as cancel an already

scheduled or waitlisted interview date. Available actions

will display as clickable buttons according to the status

of the interview date.

Scheduling for an Interview

• For each program, applicants can only schedule to interview for one

(1)

interview date.

• The interview date must have a status of Available to Schedule in

order to schedule an interview for that date.

• Once an applicant has scheduled for an interview date, “Scheduled”

will appear in the Interview Status column, and the Interview Date

column will reflect the new date.

• Applicants cannot be scheduled AND waitlisted for an interview with a

single program. However, an applicant can cancel a scheduled

interview and then waitlist for multiple events.

An applicant can schedule an interview by doing one of the following:

• Invitations page – Expand the desired program row; locate a date with

an Available to Schedule status, and click the Schedule button in the

ERAS 2023 - MyERAS Residency User Guide

Action column

ERAS 2023 - MyERAS Residency User Guide

• Calendar page (Calendar view) – Select an Available to Schedule

date on the calendar for the desired program, and then select

Schedule in the Action column in the modal window

• Calendar page (List view) – Locate the desired program and date with

an Available to Schedule status in the list, and select Schedule from

the Actions menu in the Actions column

Waitlisting for an Interview

Programs have the option to allow applicants to waitlist for interview date(s)

that fill all their openings. However, programs are not obligated to offer

applicants the option to waitlist. Waitlisting for an interview does not

guarantee an applicant an interview with a program. The process for

managing waitlisted applicants is determined by each individual program.

• For each program, applicants can waitlist for any number of dates.

• The interview date must have a status of Available to Waitlist in order

to waitlist for an interview date.

• Once an applicant has waitlisted for an interview date(s), the date(s)

will appear in the Interview Status column.

• Applicants cannot be waitlisted AND scheduled for an interview with a

single program. However, an applicant can cancel their waitlisted

interview(s) and then schedule for an available interview date.

An applicant can waitlist for an interview by doing one of the following:

• Invitations page – Expand the row for the desired program; locate a

date with an Available to Waitlist status, and click the Waitlist button

in the Action column

• Calendar page (Calendar view) – Select an Available to Waitlist date

on the calendar for the desired program, and then select Waitlist from

the Actions menu in the Actions column in the modal window

• Calendar page (List view) – Locate the desired program and date with

an Available to Waitlist status in the list, and select Waitlist from the

Actions menu in the Actions column

Adding a Note In the Actions column from the Program Information row, applicants will be

able to add a note by selecting Notes from the Actions menu for that

program. Notes are for an applicant’s personal use and are only visible to the

applicant. Programs will not be able to see any information entered in Notes.

Canceling an Interview If an applicant no longer wants to be considered for a scheduled or waitlisted

interview date, they can cancel by doing one of the following:

• Invitations page – Expand the desired program row and click Cancel

in the Actions column for the scheduled/waitlisted date

ERAS 2023 - MyERAS Residency User Guide

• Calendar page (Calendar view) – Select the scheduled/waitlisted date

for the desired program, and select Cancel from the Actions menu in

the Actions column in the modal window

• Calendar page (List view) – Locate the desired program and the

scheduled/waitlisted date in the list, and select Cancel from the

Actions menu in the Actions column

Note: Applicants who cancel a scheduled or waitlisted interview date will

still have access to view all interview dates. They can schedule or waitlist

for another interview date(s) based on the status/availability of each

interview date.

Declining all Interviews for a

Program

If an applicant is not interested in scheduling or waitlisting for any date(s)

with a program, they can select the Decline All Invitations from this Program

option from the Actions menu in the Actions column in the program

information row on the Invitations page.

Note: Once an applicant declines all interview invitations for a program,

they will no longer be able to view or take action on any interview

dates for that program. This action cannot be undone in MyERAS. If an

applicant inadvertently declines an interview invitation, they should

contact the program directly and make them aware.

Filter By Status Filters allow applicants to narrow down their interview invitations by the

following status:

• Invited – applicant has received an interview invitation but has not

taken any action

• Scheduled – applicant has scheduled for an interview date

• Waitlisted – applicant has waitlisted for an interview date(s)

• Declined – applicant has declined to interview with program

• Available to Schedule – interview event slots invited by program that

are available for applicant to schedule

• Available to Waitlist – interview event slots invited by program that

are

available for applicant to waitlist

ERAS 2023 - MyERAS Residency User Guide

Calendar

Share Interview Information

Applicants may share interview information with their DDOs for additional

guidance around interview practices and strategy. Applicants will be

prompted with the option to send interview information when they first

navigate to the Interviews Calendar.

When toggled on, the following interview information is sent to the DDO:

o Program Name

o Specialty

o Interview Status

o Interview Date

Applicants may reverse the decision to share interview information at any

point during the season by using the toggle button at the top of the Calendar

section.

• Note: The feature will need to be toggled on to share interview

information. Custom interview event status and details are also shared.

Calendar

Displays all interview invitations in a calendar view. An applicant may click an

interview date on the calendar to view more details about the program and

interview date or to complete an available action such as schedule, waitlist or

cancel.

The colors for each date represent the interview status. Events with an edit

icon indicate that the event was manually entered by applicant

to differentiate

them from system generated events.

Calendar Event Colors and Icon

Invited – Interview invitation received but no action has

been taken

Scheduled – Applicant has scheduled for an interview

date

Waitlisted – Applicant has waitlisted for an interview

date(s)

Declined – Applicant has declined to interview

Edit Icon indicate that the event was manually entered

by applicant and not a system generated event.

ERAS 2023 - MyERAS Residency User Guide

All Day

Indicates duration of the interview window

Note: Specific details about the duration of an interview will not appear in

the Interviews section of MyERAS. Applicants should contact programs directly

for questions regarding the exact time of an interview and any additional

interview information.

List Displays all interview invitation dates in a list view by interview date. For each

interview date, the following information will display on the List page:

• Program Name

• Specialty

• City

• State

• Accreditation ID

• Interview Date

• Freeze Date

• Status

• Actions

Applicants can schedule or waitlist for an interview date, as well as cancel an

already scheduled or waitlisted interview date. Available actions will display

according to the status of the interview date.

ERAS 2023 - MyERAS Residency User Guide

New Invite Enter invitations that have been scheduled with programs outside of the ERAS

interview scheduling tool.

• After clicking the Add Interview button, fill in the respective Specialty,

Program Name, Interview Date, and Interview Status.

• Note: Only programs that the applicant has applied to in MyERAS will

populate. Choose the program from the menu or start typing the program

name.

Applicants are able to label the custom invitation with one of the following

Interview statuses:

o Invited – applicant has received an interview invitation but has

not taken any action

o Scheduled – applicant has scheduled for an interview date

o Waitlisted – applicant has waitlisted for an interview date(s)

o Declined – applicant has declined to interview with the

program on this date

Filter By Status Filters allow applicants to narrow down their interview invitations by the

following statuses:

o Invited – applicant has received an interview invitation but

has not taken any action

o Scheduled – applicant has scheduled for an interview date

o Waitlisted – applicant has waitlisted for an interview date(s)

o Declined – applicant has declined to interview with program

o Available to Schedule – interview event slots invited by program

that is available for applicant to schedule

o Available to Waitlist – interview event slots invited by program

that is available for applicant to waitlist

ERAS 2023 - MyERAS Residency User Guide

History

Applicants that have certified and submitted an application in a previous season (ERAS 2016 application season

and onwards) will be able to view and download the following documents:

• MyERAS Application

• MyERAS CV

• Program Report

• Payment History

• Personal Statements

Applicants will also be able to import their most recent certified and submitted residency or fellowship

application and/or Letters of Recommendation into the current season application.

Import Application Data

Applicants that register a token for the current application season have the

option to import their application data from the most recent prior season into

their active application. After being prompted to import,

• Select the residency or fellowship application you would like to import

your application information from and click Continue.

• You can choose to import later if you would like to revisit this option

at a later point from the History tab.

• Lastly, verify that the selected options are correct, and click Confirm

Import.

Once the import is complete, each application section (Personal Information,

Biographic Information, Education, Experience, Licensure, Publications) will

be transferred to the current season application. The application information

can be revised after importing the application. Each application section must

be reviewed and saved before applicants can certify and submit their

application. Once an application is certified and submitted, it will be

irrevocably locked, and no changes will be permitted (with the exception of

the personal information section).

Note: The application, once certified and submitted, is provided to all

programs to which applicants apply to during this ERAS season. Please

take the additional time to proofread the application for any errors or

omissions.

ERAS 2023 - MyERAS Residency User Guide

Import Letter of Recommendation

Import Letters of

Recommendation

Applicants that have at least one Letter of Recommendation (LoR) uploaded

during a previous application season also have the option to import their

LoR(s) from the most recent certified and submitted residency and fellowship

applications into their active application. After selecting the Import Letters of

Recommendations option,

• Mark the checkbox for the Letters of Recommendation that you

would like to import and click Continue. You can choose to import

later if you would like to revisit this option at a later time from the

History tab.

• Lastly, verify that the selected options are correct, and click Confirm

Import.

Imported LoR(s) can be found in the Letters of Recommendation section of

the Documents tab. Once the LoR(s) are imported with a status of

“Imported”, applicants can assign them to their specific desired programs.

These letters still count toward the total Letters of Recommendation (4) that

can be assigned to designated programs. Changes cannot be made to the LoR

information. The letter author maintains the right to upload a new version of

the LoR. LoRs can be imported at any time during the season regardless of

whether the MyERAS application has been certified and submitted.

Note: Applications from prior seasons must have been certified and

submitted to be eligible for import.

Note: When importing application information from the prior season, only

the application data will be re-uploaded to the MyERAS application. The

LoR(s) will still need to be imported. Documents such as the photo,

personal statements, medical transcript, and MSPE will not be imported

from the previous season and will need to be re-uploaded in order to be

assigned to programs.

ERAS 2023 - MyERAS Residency User Guide

Resources

ERAS for Applicants Webpage

• Fees for ERAS Residency Applications

• ERAS Tools and Worksheets for Residency Applicants (includes the MyERAS User

Guide, Worksheet, Residency Checklist)

• FAQ for ERAS Residency Applicants

• ERAS 2023 Timeline for Residency Applicants

Contact ERAS Client and Technical Support Team

@ERASinfo

aamc.org/contacteras

(202) 862 - 6264

Monday-Friday

8 a.m. - 6 p.m. ET