Community Project Funding/Congressionally Directed Spending (CPF/CDS)
Construction and Non-Construction Projects
May 2023 Semi-Annual Progress Report Overview and
Final Reports & No-Cost Extension Overview for Non-Construction Recipients
Webinar
April 25, 2023
Office of Special Activities (OSA)
Office of Federal Assistance Management (OFAM)
Objectives
1) Semi-Annual Progress Report Process
For both Construction and Non-Construction Recipients
Progress Report Instructions
Frequently Asked Questions (FAQs)
Technical Assistance and Resources
2) Final Reports/No-Cost Extension Process
For Non-Construction Recipients only
Final Reports Overview
No-Cost Extension (NCE) instructions
Fr
equently Asked Questions (FAQs)
Technical Assistance and Resources
NOTE:
Semi-Annual Progress
Report Due Date:
May 22, 2023
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May 2023 Semi-Annual Progress Report Process
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Overview of Semi-Annual Progress Report Process
• Instructions: This report allows grant recipients to
provide updates to HRSA.
• Questions:
List of Projects: If
organization has more than
one project within the award, list each
Project Status: Changes in Budget, Location, and
S
cope
• DEADLINE: Monday, May 22, 2023, by 4:59 p.m. ET
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Semi-Annual Progress Report Instructions
1. Download the template, which contains the
instructions, from the HRSA Electronic Handbooks
(EHBs) for review.
2. Use the downloaded template to complete the report.
3. At the top of your report, include the name of your
organization, HRSA award number, and reporting
period.
4. Respond to each question and provide a brief update
(1-3 sentences) regarding the status of your project.
5. Once complete, upload and submit in the HRSA EHBs.
NOTE:
Respond to each question
fully with detailed, specific
examples, and time frames,
where appropriate.
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How to Access Progress Reports
GUIDANCE: Login > Task tab > Submissions > Semi-Annual Progress Report > Start.
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How to Access Progress Reports (Continued)
GUIDANCE: View > Read instructions and complete Progress Report > Attach File > Submit
to HRSA.
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Technical Assistance (TA)
• BEST PRACTICE: For Technical Assistance, please review the CPF/CDS web
page to review the recorded webinars and FAQs.
Community Project Funding/Congressionally Directed Spending | HRSA
Community Project Funding/Congressionally Directed Spending
Frequently Asked Questions | HRSA
• If you require assistance regarding the Electronic Handbooks (EHBs),
please consult the HRSA Call Center at 877-Go4-HRSA/877-464-4772.
• If you have specific questions regarding the May Semi-Annual Progress
Report, you may email the CPF/CDS mailbox at CDSProgram@hrsa.gov
.
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Frequently Asked Questions (FAQs)
Question: Response:
Why do I have to submit a Semi-Annual
Progress Report?
The purpose of the semi-annual progress report is to assess the current status of your project.
These reports provide HRSA program officials and administrative offices with information regarding
the satisfactory progress of supported projects and the way these funds are used.
What timeframe is covered by this progress
report?
The May progress report timeframe is the project award start date through March 31, 2023.
Should we use the sample template
provided to submit the report? If yes, should
we include the Grant number, organization
name, etc.?
We strongly encourage recipients to use the sample template format for your submission. At the
top of the form, please include the following: recipient organization name and HRSA grant number.
Where can I access the Semi-Annual
Progress Report web link?
To find and submit the semi-annual progress report in the HRSA Electronic Handbooks
(EHBs): When you log into the HRSA EHBs for this award, click on the “Tasks” tab, then
“Submissions”. Once in this section, look for the title “Semi-Annual Progress Report” to access the
instructions and template.
If I have questions related to the semi-
annual progress report how can I ask a HRSA
Program Official?
For any specific questions about your semi-annual progress report, please email your questions
to
CDSProgram@hrsa.gov.
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Overview of Final Reports and No-Cost
Extensions for Non-Construction (GE1) Recipients
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CLOSEOUT Requirements: KEY Guidance
• MAIN REFERENCE: 45 CFR 75.381 in the Closeout
Requirement section
• Final Report
No more than 5 pages
DEADLINE
: Within 90 days of the project period end date
• Real and Personal Property
Use SF-428 T
angible Personal Property Report
SF-428 Attachment B | Guidance Portal (hhs.gov)
Equipment; Tangible Personal Supplies
• Federal Financial Report (FFR)
Use the SF-4
25 to report the expenditures of the year
Submit into the Payment Management System (PMS)
DEADLINE
: Within 90-120 days of the project period end
date
END
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No-Cost Extension (NCE) Process
• This option allows recipients to request an
extension to complete their projects after the
end of the project period.
Submit into HRSA EHBs as a Prior Approval
Request
Extension request period is limited up to 12
m
onths post-award
• DEADLINE: Submit 90-120 days prior to the
end of the award/project period
Required NCE documents:
Signed cover letter with details
about balance, new budget
period and explanation of why
the request
Budget Justification
SF-424A
Personal Justification (if
applicable)
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Frequently Asked Questions (FAQs) #2
Question:
Response:
Why do I have to submit a Final Report and a
Federal Financial Report (FFR)?
The Final Report provides HRSA with a complete description of the project objectives and accomplishments.
The Federal Financial Report provides HRSA with a final description of project expenditures during the budget
period. Both reports are requirements established in the Terms and Conditions section of the Notice of
Award.
Do I need to submit a Semi-
Annual Progress Report
and a Final Report?
Yes, the semi
-annual progress report provides a general view of the current status of your project, while the
Final Report offers details of all your project accomplishments during the entire period of performance.
Are all Non-Construction recipients eligible for a
No-Cost Extension (NCE) and what are the
requirements?
Award recipients are permitted to request a NCE if a recipient is unable to complete all planned activities
during their performance period. Recipients ca
n submit their request as a Prior Approval 90-120
days
b
e
fore
the project period
end date. Documents to submit along with the Prior Approval include: signed
cover letter with explanation, budget justification, SF-424A form, and personal justification (if applicable).
What happens after I submit the Final Reports?
The Final Report submissions allow HRSA to complete the closeout process of the grant in the HRSA system.
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Technical Assistance (TA) #2
• BEST PRACTICE: For Technical Assistance, please review the CPF/CDS web
page to review the recorded webinars and FAQs.
Community Project Funding/Congressionally Directed Spending | HRSA
Community Project Funding/Congressionally Directed Spending
Frequently Asked Questions | HRSA
• If you require assistance regarding the Electronic Handbooks (EHBs),
please consult the HRSA Call Center at 877-Go4-HRSA/877-464-4772.
• If you have specific questions regarding the Final Reports or no-cost
extension (NCE) for your program/project, you may email the CPF/CDS
mailbox at CDSProgram@hrsa.gov
.
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