Project Proposal Template

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For PAS Bangui’s Annual Program Statement

Using this template is recommended but not required. Organizations and individuals can also

submit their proposal in narrative form. All of the requirements in the annual program statement

must be met. Proposals that fail to meet all requirements will be ineligible.

Cover Sheet

Applicant Name:

Organization Name:

If from an Organization

DUNS Number

NCAGE/CAGE

Number

www.SAM.gov

Registration

Proposal date:

Program title:

Program period:

proposed start Date

Proposed end date

Brief purpose of the program:

Terms and Conditions: Before submitting an application, applicants should review all the terms

and conditions and required certifications which will apply to this award, to ensure that they will

be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and

the Department of State Standard Terms and Conditions, all of which are available at:

https://www.state.gov/m/a/ope/index.htm. Note the U.S Flag branding and marking requirements

in the Standard Terms and Conditions.

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Mandatory Forms

All applications must include the following forms:

❑ SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for

Federal Assistance --individuals) at www.grants.gov

❑ SF424A (Budget Information for Non-Construction programs) at www.grants.gov

❑ SF424B (Assurances for Non-Construction programs) at www.grants.gov

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations. All are

free of charge.

Registration Type

Date Applied:

Number:

Unique Identifier Number from Dun & Bradstreet

(DUNS number)

NCAGE/CAGE code

www.SAM.gov registration

Instructions

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed

simultaneously)

DUNS application: Organizations must have a Data Universal Numbering

System (DUNS) number from Dun & Bradstreet, if your organization does not

have one already, you may obtain one by calling 1-866-705-5711 or visiting

http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2

BDB123DD47D19158B75F. http://fedgov.dnb.com/webform

NCAGE application: Application page here

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20N

SPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423

For help from outside the U.S., call 1-269-961-7766

Email [email protected] for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto:

https://www.sam.gov. SAM registration must be renewed annually.

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Proposal Narrative

The proposal should contain sufficient information that anyone not familiar with it would

understand exactly what the applicant wants to do. You may use your own proposal format, but it

must include all the items below.

Proposal Summary:

Short narrative that outlines the proposed program, including program objectives and anticipated

impact.

Introduction to the Organization or Individual applying:

A description of past and present operations, showing ability to carry out the program, including

information on all previous grants from the U.S. Embassy and/or U.S. government agencies.

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Problem Statement:

Clear, concise and well-supported statement of the problem to be addressed and why the

proposed program is needed

Program Goals and Objectives:

The “goals” describe what the program is intended to achieve. What aspect of the relationship

between the U.S. and CAR will be improved? The “objectives” refer to the intermediate

accomplishments on the way to the goals. These should be achievable and measurable.

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Program Activities:

Describe the program activities and how they will help achieve the objectives.

Program Methods and Design:

A description of how the program is expected to work to solve the stated problem and achieve

the goal.

Proposed Program Schedule:

The proposed timeline for the program activities. Include the dates, times, and locations of

planned activities and events.

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Key Personnel:

Names, titles, roles and experience/qualifications of key personnel involved in the program.

What proportion of their time will be used in support of this program?

Program Partners:

List the names and type of involvement of key partner organizations and sub-awardees.

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Program Monitoring and Evaluation Plan:

This is an important part of successful grants. Throughout the time-frame of the grant, how will

the activities be monitored to ensure they are happening in a timely manner, and how will the

program be evaluated to make sure it is meeting the goals of the grant?

Future Funding or Sustainability:

Applicant’s plan for continuing the program beyond the grant period, or the availability of other

resources, if applicable.

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Budget Justification Narrative

After filling out the SF-424A Budget please provide the following details on your proposed

budget. Please replace all text that is [in green] with an explanation. Guidance is provided under

each budget item.

Item

Amount

Personnel:

[Describe the wages, salaries, and benefits of temporary or permanent staff who

will be working directly for the applicant on the program, and the percentage of

their time that will be spent on the program.]

Travel:

[Estimate the costs of travel and per diem for this program. If the program

involves international travel, include a brief statement of justification for that

travel.]

Equipment:

[Describe any machinery, furniture, or other personal property that is required for

the program, which has a useful life of more than one year (or a life longer than

the duration of the program), and costs at least $5,000 per unit.]

Supplies:

[List and describe all the items and materials, including any computer devices,

that are needed for the program. If an item costs more than $5,000 per unit, then

put it in the budget under Equipment.]

Contractual:

[Describe goods and services that the applicant plans to acquire through a

contract with a vendor. Also describe any sub-awards to non-profit partners that

will help carry out the program activities.]

Other Direct Costs:

[Describe other costs directly associated with the program, which do not fit in the

other categories. For example, shipping costs for materials and equipment or

applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and

explained.]

Indirect Costs:

[These are costs that cannot be linked directly to the program activities, such as

overhead costs needed to help keep the organization operating. If your

organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA

charges in the budget, attach a copy of your latest NICRA. Organizations that

have never had a NICRA may request indirect costs of 10% of the modified total

direct costs as defined in 2 CFR 200.68.]

“Cost Sharing:”

[Refers to contributions from the organization or other entities other than the U.S.

Embassy. It also includes in-kind contributions such as volunteers’ time and

donated venues. It also includes in-kind contributions such as volunteers’ time

and donated venues. Cost Sharing is not required and will not result in additional

consideration. Organizations who wish to list cost sharing will be responsible for

filing financial reports on the cost sharing.]

Total:

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Optional Additional Information

The following items may be useful for your submission. Copy the following into your proposal

template.

❑ 1-page CV or resume of key personnel who are proposed for the program

❑ Letters of support from program partners describing the roles and responsibilities of each

partner

❑ Official permission letters, if required for program activities

Submission

Follow the steps below to submit your proposal:

❑ Save the Project Proposal Template as a PDF. Please include the project title and

organization name in the file name.

❑ Send an Email with the following attachments to [email protected]:

❑ Attachment 1: PDF of your Project Proposal

❑ Attachment 2: SF-424 or SF-424-I

❑ Attachment 3: SF424A

❑ Attachment 4: SF424B

❑ Include contact information in your email