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,
REQUEST FOR AUTHORITY
TO DISPOSE OF RECORDS
(See Instructions on Reverse)
TO: GENERAL SERVICES ADMINISTRATION
NATIONAL ARCHIVES ANO RECORDS SERVICE, WASHINGTON, DC 20408
1. FROM (AGENCY OR ESTABLISHMENT)
In accordance with the provisions of 44 U.S.C. 33031 the dis-
~EPARTME~QF THE AIR ~ORCE~ _
_ --j
posat request, including amendments, is approved except for
2. MAJOR SUBDIVISION
items that may be stamped "disposal not approved" or "with-
drawn" in column
10.
3. MINOR SUBDIVISION
Mr K. J. Bilek
6. CERTIFICATE OF AGENCY REPRESENTATIVE:
I h~rtify that I am authorized to act for this agency in matters pertaining to the disposal of the agency's records; that the records proposed for disposal in this Request of
-d--
page(s) are not now needed for the business of this agency or will not be needed after the retention periods specified.
fiE:i.~E~!T
a
GE!UrR,
thief '"
Dccl!ment,,~i9n Systems Divis;cn
4:
FEB -1976
rut.ect~te of Admillistratioq
Date
(Title)
9_
7_
8. DESCRIPTION OF ITEM
10_
SAMPLE OR
ITEM NO.
(With Inclusive Dates or Retention Periods)
ACTION TAKEN
JOB NO.
SOURCE DOCUMENTS (124-7)
(Applicable Air Force-Wide)
1
The attached table 124-7 has been revised and
T124-7
rearranged to differentiate between the primary
Rules
types of documentation accumulated in support
~thru
of Air Force Office of Special Investigations
(AFOSI) major investigative activities, i.e.,
substantive investigations, operations/collec-
tions/surveys, source documents, and support re-
cords. Changes to the current rules are pre-
ceded by a star. The 25 year retention period
(rule 1)
is
consistent with destruction criteri
assigned to the substantive case supported.
25 years would also cover the longer retention
period suggested for counterintelligence docu-
ments. The retention period for AFOSI field
extensions would be sufficient to process any
inquiries concerning the proper acquisition and
final disposition of property obtained during
the course of an investigation. Due to the
highly specialized and more complex training
involved, a 10 year retention period at HQ AF
OSI for this specific statistical document is
warranted, rule 8. These documents are used
for management of AFOSI personnel and resources;
determining accomplishments; .briefing and
orientation programs; statistical publications;
and ower studies.
- -tr
ll5-106
STANDARD FORM 115
Revised January 1973
Prescribed by General Services
Administration
FPMR (41 CFR) 101-11.4
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..1 ~
Rules 23, 24, and 25 are compiled to assist in the
selection and retention of AFOSI personnel. Used
by AFOSI Applicant Review Board and the Director of
Personnel Management to select investigative
trainees and support personnel. Used by the
Commander, AFOSI to reassign or retain AFOSI
personnel. These files must be retained for as long
as an individual is assigned to AFOSI. Files on
personnel assigned an 82XX or 821XX AFSC should be
retained until the AFSC is withdrawn. Files on
individuals who have been identified for reprocure-
ment should be retained until the reprocurement action
has been determined. This system will prevent
reaccomplishing a new file, which would require new
applicant documents and copies of all prior personnel
security investigations, each time an individual is
reassigned from AFOSI with the knowledge that he
or she will return to AFOSI upon completion of
that assignment.
Rule 26, these reports are required by AFR 124-18
and DOD Directive 5200.24. They document in synoptic
form information contained in technical support oper-
ations case files and in AFOSI eavesdrop and wiretap
equipment inventory records. These documents must be
retained at least 10 years (DOD Dir 5200.24) but should
be retained for at least as long as the investigative
case file.
"
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TABLE
124-~
1* AFOSI INVESTIGATIVE SUPPORT RECORDS,
----
---
---
,
;
e-
B
C
D
R
A
U
L
If documents are
consisting of
which are then
E
or pertain to
1
evidence logs ledgers reflecting acquisition and final disposi- at AFOSI field extensions
forward to HQ AFOSI 2 years after log is closed out
*
tion of evidence obtained during the course of
where they are then retire to WNRC for destruction
an investigation after an additional 23 years.
.....,....-
2 index documentation names of subjects, incidentals, victims, and me atHQ AFOSI
destroy when related case me is destroyed.
numbers extracted from investigative records
3
and placed on index cards or computerized for at AFOSI field extensions
destroy when superseded, obsolete, or no longer
location and research purposes (includes AFOSI
needed
.
information in the Defense Central Index of
investigations)
4
liaison and jurisdictional agreements
letters of agreement, status of forces agreements, atHQ AFOSI
retire as permanent
t7
#JA-
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and other similar or related documents dealing
P.4~J' /~
e-
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yA'l'. ~/~
with liaison matters of mutual interest with and
5
.
render requisite assistance to investigative, law
at AFOSI field extensions destroy when purpose has been served.
...
enforcement, intelligence, coun terintelligence,
and other US and foreign government agencies
6
complaint form me
specific and non-specific investigative material at detachments, resident agencies and
destroy after 1 year.
operating locations
7
statistical documents
collection of workload and manhour statistics
at HQAFOSI
destroy after 5 years.
concerning investigations and related activities
8
*
data listings of technical support case with
*destroy after
10
years.
related correspondence, data cards and tapes
9
at AFOSI field extensions destroy after
1
year.
,
10
schc
'J
.md college ability tests
test bookie ts and scoring stencils
used by AFOSI as a prescrecnmg device
destroy when superseded, or obsolete.
(S(,l:;)
in selecting applicants for AFOSI inves-
tigative du ty
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..__ , __ ~t. _~,.....,...
\
TABLE
124--7
(Continued)
R
A
B
C
0
U
L
If documents are
consisting of
which are
then
E
11
or pertain to
authority to issue badges and rosters of special investigators course/classes,
identification for personnel who qualify
destroy when purpose has been served, or after
'e.
creden tials
letter of authorization for reservists, and related
for and who are eligible to be issued
whichever is sooner.
-,.
badges and credentials
12
badges, credentials, receipts and
in-
creden tials
atHQ AFOSI destroy when superseded, or 6 months after cancella-
spection records
tion.
13
* badge and credential receipts (copies 1 and 5)
destroy on surrender of badge and credentials to which
they pertain ..
14
badge and credent" J receipt (copy 2), ADP card,
destroy when superseded, or when purpose has been
-
machine listings, and inspection/inventory reports
served.
15
*badge and credential receipts (copy 4)
at AFOSI district 8
destroy when superseded or cancelled.
16
ibadge and credential receipts (copy 3) and
in-
at AFOSI field extensions
destroy when purpose has been served.
reports
17
investigative control summaries and
l'UIiIlII<UJ
of information and data contained in
at division and branch levels to establish destroy after 5 years, or when superseded, obsolete, or
data cards !reports of investigation, command actions, and
Ireview board decisions
control and suspenses to follow cases
no longer needed.
---
.
.i8
AFOSI investigative resumes for USAF
commanders
factual and graphic resumes pertaining to AFOSI
and to pertinent patterns and trends in
at HQ AFOSI/ ACM
destroy after 5 years.
,
p~l>VlllI~l
security, counterintelligence, criminal
19
and fraud investigations, and actions taken
at offices other than AFOSI/ACM destroy when purpose has been served.
against subjects of investigations
20
limited access control records
,., that reflect names of individuals auth- destroy immediately after limited access control is
orized access to a particular document, or to
terminated, or 1 year after related access control
whom the information contained therein has been
material is destroyed, transferred, downgraded, declas-
dier-lo ...
rl
sified, or retired.
21
file reviews
records which insure top secret and limited access
destroy immediately after document has been redesig-
... ., are reviewed annually under directives
nated, destroyed, transferred, downgraded, declassified,
governing downgrading or withdrawal of limited
or retired.
.
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access isignatlon
124-7
TABLE
(Continued)
R
A
B
C
n
U
e
If
documents are consisting of
which are
then
L
or pertain to
E
22
*objectionable material (26-8000)
Ipictures, books, etc.
atHQ AFOSI
destroy after 1 year, or when purpose has been served,
whichever is sooner.
*
23 AFOSI applicant investigative proces-
applicant processing documents, copies of per-
copies of applications at HQ AFOSI destroy after disapproval or termination.
sing
sonnel security investigations and documents re-
which were disapproved or terminated
lating to the suitability and retainability of the
24
,,,I
copies of applications at Hf"'IAFOSI
destroy at the time an individual's assignment to
which were approved
AFOSI/DIS is terminated, or upon withdrawal of the
*
82XX or 821XX AFSC, or after termination of repro-
curement process, whichever is longer.
2S
copies at AFOSI field ex tensions
destroy 3 months after completed action is forwarded
to HQ AFOSI.
*
26
wire tapping and eavesdropping records reports and records required by AFR 124-18 on
at HQ AFOSI and accumulated by *destroy under same destruction criteria assigned to
.the inventory and use of wire tapping and eaves-
investigative personnel the substantive case supported (note
1).
idropping devices
tP~~ ~
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Note:" Retain for a minimum of 10 years.
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