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Making Your Word
Documents Accessible
Montclair State University is committed to making our digital content accessible to
people with disabilities (required by Section 508). This document will discuss the best
practices for making Word documents accessible. Information is based off Microsoft
Word versions 2013 and 2016.
Structure
A document with good structure contains logical headings for all of its sections. To
make it easier for screen readers to read your documents, use a logical heading order
and the built-in formatting tools in Word. For example, organize headings in the
prescribed logical order. Use Heading 1, Heading 2, and then Heading 3 and organize
the information in your documents into small chunks. Ideally, each heading would
include only a few paragraphs.
Apply Built-in Heading Styles
1. Select the heading text
2. On the Home tab, in the Styles group, select a heading style, for example,
Heading 1 or Heading 2
To test if structure is available in your document, open the Navigation Pane.
1. Click View
2. Select Navigation Pane in the Show group
3. Click Headings
If there are no Headings listed, your document has no structure.